1. ESS Installation Binders Readiness Reviews Work Orders Mikael Jakobsson ESS Installation Manager
Sep , 2018

2. ESS Installation Way of working/ Installation Support/
Installation Manager ESS
Installation Coordinator
NSS
Target
Accelerator
Installation Coordinator ICS
Target Project
Remote Handling Systems
Installation Package
Monolith Systems
Fluid Systems
Way of working/
Installation Support/
Coordination/Prioritize
Responsibility/accountability and budget

3. Installation Process
Installation Binders
Work Orders

4. Installation Binder
Purpose: The purpose with Installation Binders is to collect and structure all necessary and relevant information regarding an installation work. This will make it easy for everyone involved in installation, to prepare documents, file what’s expected (prerequisites, guides, templates etc) and to find and use the information.

6. Input from Design / Manufacturer
Preparation of Installation Binder
Check by:
Discipline Lead Engineer
QC Engineer
IRR

7. Preparation of Installation Documentation
Input from Design
Preparation of Installation Binder
IRR
Reviewed by:
Discipline Lead Engineer
QC Engineer

8. Preparation of Installation Documentation
Pre Job Briefing
Perform Installation
Test & Inspection
Installation Certificate of Compliance

9. Purpose IRR
The purpose with Installation Readiness Review is to review if the necessary preparations have been performed and the supporting documentation are in place for the upcoming installation package. An installation package is manageable discreet piece of the complete installation (size of package depending on many factors).
IRR

10. Scope of an Installation Package & IRR
The scope of an installation package might vary a lot, from small minor works to months of complex, large team installation. Small – Not all sections in binder relevant, few participants in an IRR etc Large – Complex documentation (including quality plan), many stakeholders at an IRR etc.

11. Timing of an IRR
Typically about 1 month before the installation starts
To early, preparations and documentation not in place
To late, potential issues can not be addressed in time

12. Who participates at an IRR?
Typical candidates to participate
Work package manager
Inkind lead
Lead engineer
Installation package leader (system lead)
Contractor Supervisor
Installation coordinator
SEC coordinator
Area coordinator
Project ES&H
Project QA
Survey and alignment
Subject matter experts (rigging, electrical, etc)

13. Mandates and responsibilities at the IRR
Generally
Installation Package Lead: That an IRR are performed
Installation Coordinator (or delegate): Go/NoGo for installation
Project QA: Approved the quality plan

14. Outcomes of an IRR Examples of outcomes Good shape – Proceed
Minor things to fix before start – Keep start date
Major things to fix before start – Reschedule installation
Part of package not ready– Split package

15. How is an IRR documented
Checklist with comments saved (linked/attached to IRR web page)

16. Checklist for an IRR - toplevel
Has the issue/rest list from the CDR been addressed?
Are the Installation Binder complete and the content checked?
Will the material for this installation be available in time?
Will the resources needed for this installation be available?
Is the site ready for this installation?
Checklist for IRR available

17. What is a work order?
A work order is an internal document extensively used by projects-based, manufacturing, building and fabrication businesses. A work order may be for products and/or services. A Work order will be used to signal the start of an installation process and will be linked to a method statement (RAMS) or an installation binder. The work order will mainly state:
Installation activity start and end time.
Summary of the activity.
Documents related to this activity.

18. Registering WOs

19. Checking Work Order Status

20. Why do a work order need to be approved?
An approver of a work order need to verify the following before approving a work order:
Installation/safety supporting documents are in place and up to date.
Permits are in place and up to date and standards.
Time frame is available and parallel work does not pose any risks.
Spatial integration requirements are met.
Other departments and areas coordinators are in Sync with the work order.
On site resources are available

21. Work Orders – Overview -3M -1d Approved& Scheduled Preliminary Ongoing
Closed
Registering the work
Installation Coordinator + Others
Starting the work
Installation Coordinator after coordinating with Area coordinator
Based on coordination
Approving the work
Installation Coordinator (ONLY)
Based on schedule coordination & maturity (documentation status, availability of material etc)
Closing the work
Installation Coordinator after coordinating with QC

22. Things we still need consider
Extremely urgent work
Minor Repetitive work
Very minor work
Currently outside scope
Visits