1. JOHN BURTON FOUNDATION
THP-Plus Participant Tracking System
Training for Providers
Online Webinar

2. Webinar technical details
Call-in phone number for live audio:
Access code:
Audio PIN will be shown after you join the web seminar
To submit live questions, click on the “Question and Answer” arrow on your screen, type your question, and click “Send.”

3. Outline of presentation
System overview
Data entry timeline
Reports functions overview
Administrative reports
Participant reports
Questions?

4. Overview of the THP-Plus participant tracking system
Web-based database developed by the John Burton Foundation in close consultation with CDSS, counties, and providers
Security and privacy features
Collects participant-level demographic and outcome data at program entrance, quarterly intervals, program exit, and follow-up
938 participants in 43 programs in 26 counties in tracking system; additional 500+ in ETO

5. Use agreement must be signed and returned to John Burton Foundation
Getting started
Use agreement must be signed and returned to John Burton Foundation
Users must participate in a system training (available at
Counties and providers receive one password-protected login per agency
If you have not yet completed a training on the system, you can access trainings targeted at providers and counties at under

6. Security and Privacy: User safeguards
Maintain secrecy of your login and password
Log off when your session is complete
Keep computers updated with antivirus software and software updates/security patches

7. Data Entry
Information is based on the point in time of program enrollment, end of quarter, program exit, and follow-up data collection
Quarterly reporting dates:
September 30
December 31
March 31
June 30
Data entry completed by 15th of the month after quarter

8. Two types of reports: administrative and participant
Reports Function
Two types of reports: administrative and participant
Administrative Reports
Manage timely data entry process
Access list of active participants and case managers

9. Reports Function (continued)
Participant reports:
Capture snapshot data at entrance and at end of each quarter
Compare program data to statewide averages
Analyze program progress
Export full participant data for detailed analysis

10. Questions?

11. Summary reports demonstration

12. Administrative Reports
Questions?

13. Participant Reports
Questions?

14. Next steps and project updates
Continue to enter data on entering and exiting participants
Enter quarterly data by 4/15/09
Statewide analysis will be conducted this spring
THP-Plus Institute July 28, 2009

15. Training and support “Get Help” option available
User manual on website
Contact the John Burton Foundation at (415) or

16. Or direct later questions or comments to:
Enter questions on your screen now by clicking the “Question and Answer” arrow, typing your question, and clicking “Send.”
Or direct later questions or comments to:
Michele Byrnes
(415)
Reed Connell
(415)