1. Children’s Service Board
General Meeting
November 28, 12:30 p.m.

2. CSB Meeting Agenda- November 28, 2018
Welcome & Announcements
New Member Welcome & Membership Update
Annual Appeal
Strategic Planning
2019 Venue Update
Leadership Model & 2019 Executive Committee
Administrative Business

3. CSB Fundraising (As of 11.28.18)
MFTK (Not all fundraising will benefit our commitment to Family Services)
$30,921
CSB Member Affiliated Donations
$200,000
Corporate Sponsorship
$337,500
Annual Appeal
$21,425
Individual Giving
$10,000
Host Committee
$190,000 (19)
GCFAS Ticket Packages
$135,000
GCFAS Ticket Sales
$95,550
GCFAS General Donations
$70,814
GCFAS Wish List Donations
$25,875
Paddle Raise
$259,450
Auction
$82,000
General CSB Donations
$22,983
Total
$1,281,518
*Total CSB Fundraising Total includes any and all donations specific to the current CSB commitment to Family Services. It excludes CSB Member Affiliated Donations which are directed towards other areas within the Hospital.

4. 2019 CSB Associate Members Emily Bennett Sharon Bosco Sarah Corle
Karen Focht
Melissa Filkin
Hilary Kallop
Kelly Kaye
Emily Pinsky
Laura Weber
Nicole Wilson

5. 2019 Annual Membership Packet
Please be on the look out for an on December 4 with the following:
Membership requirements and confirmation of 2019 membership status
Dues payment information
Committee Preference form
2019 Directory updates
Upon receiving this information, if you have questions please contact Membership Chair, Julie Simon.

6. Karen Essig, Annual Appeal Chair Ruthie Neumeier, Foundation

7. Holiday Greeting Message Inside:
Holiday Card
Holiday Greeting Message Inside:
Thank you for creating a healthier future for every child. Wishing you a happy and healthy holiday season.
With Gratitude, The Children’s Service Board

8. Annual Appeal Next Steps
Packets will be handed out at our January meeting, and will include the following items:
Your Prospect List
Notecards
Suggested language templates for your personal notes
A printed proof of the Annual Appeal piece
Self-addressed envelope to send your notes back to the Foundation
If you do not RSVP “yes” to the meeting, your packet will be mailed to you
If you do not have Annual Appeal prospects on your list, you will not receive a personalized packet

9. Annual Appeal Timeline
October 25
Prospect & Giving Reports distributed to Membership
Members to Review Prospect Lists & Submit Changes
November 7
Deadline for Prospect List Changes & Additions to Annual Appeal
January 16
Annual Appeal Packets & Notecards Provided to Membership
February 15
Note Cards Due to Foundation (Self-Addressed Envelope Provided)
Late February
Annual Appeals Mail

10. FY19 Annual Appeal Draft Design

11. Prospect List Updates
If you still need to add Annual Appeal prospects to your list, it’s not too late!
Please send any prospects you’d like to add to the Annual Appeal to Ruthie as soon as possible
You are also welcome to make changes and updates to your Prospect List at any time by sending edits to Ruthie & Ilana
If you request a prospect who is currently assigned to another member, you will be notified by Ruthie or Ilana

12. Wrap Up & Questions
If you have questions about the Annual Appeal, please contact:
Your Annual Appeal Chair, Karen Essig
Your Foundation Staff: Ilana Lerman & Ruthie Neumeier
To make changes to your Prospect List, or to add/remove prospects, please send all requests to:
Ruthie Neumeier at the Foundation

13. Strategic Planning Kristina Nicolas

14. We Collected Feedback in Many Ways…
Surveyed members in a post-GCFAS survey in October 2017
34 members completed the survey in February 2018
25 board members attended one of the four sessions held in late April and early May
Surveyed members in a post-GCFAS survey in October 2018

15. Key Takeaways from your Feedback:
We are a purpose-driven board that enjoys using our connections to benefit the patients & families at Ann & Robert H. Lurie Children’s Hospital
Lurie Children’s is the charity of choice for most members
Members enjoy volunteer opportunities, keep them coming!
Interest in developing another fundraising element (luncheon, smaller event)
Corporate Sponsorship is difficult to cultivate for majority of board members
The CSB needs to create a purpose statement to guide our internal and external efforts
The daytime meeting times are not ideal for some board members
The CSB document center needs to be revamped
Overall communication needs to be more transparent between Board members

16. So, what did we do with this information?

17. We created attainable goals related to YOUR feedback
Short Term
Purpose statement created & approved at September meeting
Adjusted meeting times for 2019
More Volunteer Opportunities
Strategic planning at meetings
Long term
Document Center is under construction
Playbooks will be created for GCFAS co-chairs, membership, nominating, stewardship and annual appeal
Develop optimal communication flow between Exec and general board members
Establish an education foundation for new members
Further define role of fundraising for members
Think through board engagement through the life span of membership

18. CSB Purpose Statement
The Children’s Service Board is a group of women dedicated to philanthropy in support of vital programs at Ann & Robert H. Lurie Children’s Hospital of Chicago through service opportunities, collaborative energy and purpose- driven fundraising.

19. We created attainable goals related to YOUR feedback
Short Term
Purpose statement created & approved at September meeting
Adjusted meeting times for 2019
More Volunteer Opportunities
Strategic planning at meetings
Long term
Document Center is under construction
Playbooks will be created for GCFAS co-chairs, membership, nominating, stewardship and annual appeal
Develop optimal communication flow between Exec and general board members
Establish an education foundation for new members
Further define role of fundraising for members
Think through board engagement through the life span of membership

20. 2017 & 2018 Meeting Attendance Data

21. We created attainable goals related to YOUR feedback
Short Term
Purpose statement created & approved at September meeting
Adjusted meeting times for 2019
More Volunteer Opportunities
Strategic planning at meetings
Long term
Document Center is under construction
Playbooks will be created for GCFAS co-chairs, membership, nominating, stewardship and annual appeal
Develop optimal communication flow between Exec and general board members
Establish an education foundation for new members
Further define role of fundraising for members
Think through board engagement through the life span of membership

22. 2018 Volunteer Opportunities and more to come in 2019!
Review of our 2018 opps:
February President’s Day Volunteer Opportunity
February Annual Meeting- notes to patients, caregivers and siblings
March Card making at the General meeting
May Lurie Children’s Prom
July Clark/Deming Clinic
October Halloween Pizza Party!
December Winter Wonderland
December Holiday Drive

23. We created attainable goals related to YOUR feedback
Long term
Document Center is under construction
Playbooks have been created for GCFAS and membership
Will be created in 2019 for nominating, stewardship and annual appeal
Continue to refine optimal communication between all board members
Establish an education foundation for new members
Further define role of fundraising for members
Think through board engagement through the life span of membership

24. Preview to 2019
Dedicated meetings for new membership education (all members can attend)
Meeting schedule for 2019
Document center revamped with a “comment box”
Strategic Planning committee will continue to work through long term goals 2019 and beyond
Creation of additional playbooks
Educational Opportunities- Please fill out!

25. 2019 Venue Update

26. 2019 Venue Update
We explored the following venues, they are not fits for our event due to capacity, expenses or ability to bring in donated items
Venue Name
Reason
Architectual Artifacts
Capacity
Art Institute
Chicago Athletic Association
Capacity- 300, no donated Food and Beverage
Chicago Cultural Center
Chicago History Museum
Chicago Illuminating Company
Capacity- less than 500
Galleria Marchetti
Capacity- up to 750 cocktail
Hilton Chicago
Expenses too high- no donated food and beverage (details related to 2017 ball)
Lacuna Lofts
Capacity-up to 300
Lyric Opera
Expesnses- Rental Fee too high
Moody Church
Audtiorium style seating
Moonlight Studios
Capacity-up to 500
River Roast
Capacity- Cocktail up to 500
Salvage One
Capacity-up to 250
Savage Smyth
The Field Museum
Specific rules related to donated beverage- rental fee is over $15,000
The Langham
Capacity- 250, no donated Food and Beverage
Theater on the Lake
Capacity- up to 450 seated
UIC Dorin Pavillion
No contact
Union Station
Not Open
Venue West
No donated food and beverage
Rockwell on the River
Too small for GCFAS

27. Save the Date: September 26, 2019 Revel Fulton Market
2019 Venue Update Cont’d
The following venues were explored further due to space, however are not the best fits for our event in 2019
The Post Office
The Geraghty
Morgan MFG
Navy Pier Aon Grand Ballroom
Save the Date: September 26, Revel Fulton Market

28. 2019 GCFAS Leadership Model and Executive Committee

29. 2019 GCFAS Leadership Model
Executive Committee Member
GCFAS Responsibility
GCFAS Committee Support
President
Venue Search Team; NM Relationship; Board Communication; Host Committee; Floor Plan & Layout
Yes
Vice-President
Program: Run of Show; Video; Patient Champion
Secretary
Event Collateral: Invitation; Program Book; Signage; Save the Date; Web Blasts
Optional
Membership
Social Media and PR
Treasurer
Seating
Corporate
Corporate Sponsorship
Stewardship
Host Committee; Donor List No
Member at Large #1
Food & Beverage; Special Events
Member at Large #2
Auction; Special Events
Foundation
Vendor relationships (Venue, Caterer, AV, Valet, DJ, etc.); Contracting; Floor Plans; Walk-Throughs; Budget Management; Internal Communication Approval

30. 2019 Executive Committee Slate
President: Megan Hodes
Vice President: Emily Flaherty
Secretary: Danielle Hoeg
Membership Chair: Julie Simon
Treasurer: Melissa Kearney
Corporate Chair: Casey Ray
Stewardship Chair: Susan Flosi
Member at Large #1: Alison Heyman
Member at Large #2: Melissa Wolf

31. Save the Date: CSB Holiday Party Wednesday, December 5, The DeRose Residence See Paperless Post for Details

32. CSB Holiday Drive: Partners with Parents Program We will be collecting gift cards to Target, Jewel, Gas Stations, etc. in smaller amounts $10-$25 for in-need and medically compliant families If you didn’t bring them today, please bring them to our Holiday Party (12/5)

33. CSB Holiday Drive: Stocking Stuffers for Pre-School and School aged kids Please purchase the following items: Small Lego set (for example girl/boy Lego Classic set $4.99) AND UNO cards (Super Mario or otherwise themed) If you didn’t bring them today, please bring them to our Holiday Party (12/5)

34. “All for Ava”