1. IEEE Texas Technical Tour
Scope, schedule & events planned for
By T. Scott Atkinson, Tour Organizer
Garrett Polhamus, Tour Treasurer

2. Texas Technical Tour Team
Chair – T. Scott Atkinson
Treasurer – Garrett Polhamus
San Antonio LM Chair – Jim Brakefield
Advisor – Ernest Franke
Advisor – Tom O’Brien
Advisor – Bob Harris

3. Tour Sponsors: San Antonio Life Members Group / CTS
Scope of Texas Tour
Tour Sponsors: San Antonio Life Members Group / CTS
Modeled after the previous IEEE Life Member Committee technical tours to
Panama Canal
England/Scotland
Japan
Organized like an IEEE Conference
Consists of a bus tour (Maximum of 50) over 10 days
Visit sites of significant technical interest to engineers/scientists
includes cities: Houston, San Antonio, Austin and Dallas
Includes hotels and most meals
Includes receptions, social & cultural events & some free time
All fees and transportation provided
Focused on IEEE Life Members & their spouses but open to all comers.

4. Planned Public Announcements
Fall of 2018:
Notice listed in the IEEE Life Members Newsletter
eNotice(s) to all Life Members
December 2018:
Save the Date with pre-registration of those wishing to participate with a $200 deposit per person, refundable for 90 days.

5. Final Registration & Tour Dates
1st Quarter of 2019:
Deadline for full payment of intent to participate
June 30th, 2019:
Absolute deadline to pay all fees
September/October, 2019
Tour Activities (10 consecutive days)

6. Events Planned Tour starts at check-in Houston, TX hotel (TBD)
Preliminary Sites to be visited
NASA Manned Spacecraft Center with visits to various NASA facilities
University of Houston, Super Conductivity IEEE Milestone
Rice University Technical Developments
Southwest Research Institute Labs
San Antonio Museum of Science and Technology (SAMSAT
Free time on the San Antonio River Walk with reception and dinner.
Austin Texas State Computing Center
University of Texas Austin Electrical and Computer Engineering Center
Texas Instruments in Dallas

7. Budget, Initial draft Summary REVENUES
Numbers are based upon full registration of 50 travelers and associated expenses of hosting the 10 day tour.
REVENUES
Amount
Registration* & Fees
160,000
Misc
5,500
Seed Money from CTS
5,000
Total Receipts
170,500
Based on preliminary estimated price of $3,200 per person.

8. Budget, Initial draft Summary EXPENSES
Numbers are based upon full registration of 50 travelers and associated expenses of hosting the 10 day tour.
EXPENSES
Amount
Guest hotels/meals
96,000
Bus
14,000
Program Expenses
15,000
Miscellaneous
13,100
Sub-total expenses
`138,100
Repay Seed Money to CTS
5,000
Total Outlays
143,100

9. Budget, Initial draft Summary SURPLUS / (LOSS) SURPLUS PERCENTAGES
Numbers are based upon full registration of 50 travelers and associated expenses of hosting the 10 day tour.
SURPLUS / (LOSS)
Amount
Revenue – Expenses =
27,400
SA Life Member Group 60%
16,440
Central Texas Section 40%
10,960
SURPLUS PERCENTAGES
BUDGET
As % of Expenses
20%
As % of Revenues
17%

10. Next Steps Motion to CTS Excom to approve project and budget
Obtain Signed MOU with CTS
Contact Houston, San Antonio, Austin & Dallas LM Volunteers
Consider hiring Tour Operator (budgeted)
Review and contract with Bus Company ($1,200 deposit)
Identify best sites to include in Tour
Arrange for hotels/restaurants at each city
Firm up schedule
Release publicity via eNotices to all IEEE Life Members and place article in IEEE Life Members Newsletter.
Accept “Save the Date” deposits

11. Motion to CTS Excom
I move that the Texas Technical Tour as described in this presentation be approved with a budget of $5,000 seed money and that the MOU be signed by the CTS Chair.
T. Scott Atkinson, Organizer and Chair of the Tour Project

12. DISCUSSION?