1. Chapter 2 Tables and Forms: Design, Properties, Views, and Wizards
Exploring Microsoft Access
Chapter 2
Tables and Forms: Design, Properties, Views, and Wizards

2. Objectives (1 of 2) Describe table design
Describe data types and properties; set a primary key
Use Table Wizard; add and delete fields
Discuss data validation importance

3. Objectives (2 of 2) Use Form Wizard
Distinguish between bound, unbound, and calculated controls
Modify an existing form
Switch between Form view, Design view, Datasheet view, PivotTable view and PivotChart view

4. Overview Basic principles of table and form design Design guidelines
Design in Access
UsingForm Wizard
This is a overview of why we use word processing software and the tasks to perform.
Do you remember typing your term papers in high school? Recount to your students how much easier creating term papers are with the advantages of word processing.

5. Table Design Basics Include necessary data
Store data in its smallest parts
Avoid calculated fields
Word Wrap - text automatically wraps text from one line to the next without pressing the enter key
Hard Return - created by the user when the enter key is pressed
Soft Return - created by the word processor as it wraps text from one line to the next
Insertion Point - Flashing vertical line that marks the place where text will be entered
Toggle Switch - A switch that causes the computer to alternate between two modes. For example, Caps Lock alternates between uppercase and lower case.
Insert Mode - Moves existing text to the right as new characters are being added. Insert key toggles between insert and overtype mode.,
Overtype Mode - Types over existing characters as new characters are added. Used for correcting typos.
Normal View - this view shows the only the body of the current page; faster and preferable when entering text and editing (See Figure 1.6 page 15 in textbook)
Page Layout View - this view shows the complete page with headers, footers and all formatting applied (See Figure 1.7 page 16 in textbook)
AutoCorrect Feature - corrects predefined spelling errors and/or mistakes in capitalization, automatically as the words are entered.

6. Creating a Table Table Wizard is easiest Designing a table yourself
Field names
Data types
Primary key
Views: Datasheet or Design
Properties
Word Wrap - text automatically wraps text from one line to the next without pressing the enter key
Hard Return - created by the user when the enter key is pressed
Soft Return - created by the word processor as it wraps text from one line to the next
Insertion Point - Flashing vertical line that marks the place where text will be entered
Toggle Switch - A switch that causes the computer to alternate between two modes. For example, Caps Lock alternates between uppercase and lower case.
Insert Mode - Moves existing text to the right as new characters are being added. Insert key toggles between insert and overtype mode.,
Overtype Mode - Types over existing characters as new characters are added. Used for correcting typos.
Normal View - this view shows the only the body of the current page; faster and preferable when entering text and editing (See Figure 1.6 page 15 in textbook)
Page Layout View - this view shows the complete page with headers, footers and all formatting applied (See Figure 1.7 page 16 in textbook)
AutoCorrect Feature - corrects predefined spelling errors and/or mistakes in capitalization, automatically as the words are entered.

7. Data Types Number field Yes/No field Text field OLE field Memo field
Date/Time field
Currency field
Yes/No field
OLE field
AutoNumber
Hyperlink field
Word Wrap - text automatically wraps text from one line to the next without pressing the enter key
Hard Return - created by the user when the enter key is pressed
Soft Return - created by the word processor as it wraps text from one line to the next
Insertion Point - Flashing vertical line that marks the place where text will be entered
Toggle Switch - A switch that causes the computer to alternate between two modes. For example, Caps Lock alternates between uppercase and lower case.
Insert Mode - Moves existing text to the right as new characters are being added. Insert key toggles between insert and overtype mode.,
Overtype Mode - Types over existing characters as new characters are added. Used for correcting typos.
Normal View - this view shows the only the body of the current page; faster and preferable when entering text and editing (See Figure 1.6 page 15 in textbook)
Page Layout View - this view shows the complete page with headers, footers and all formatting applied (See Figure 1.7 page 16 in textbook)
AutoCorrect Feature - corrects predefined spelling errors and/or mistakes in capitalization, automatically as the words are entered.

8. New Table Screen Click on ‘New’ Button
Select how to view/ create new table

9. Table Wizard Screen
Includes All Fields
Removes Selected Field

10. Table Design View Primary Key Field Names Data Type Field Properties
Description

11. Properties (1 of 2) Field size Format Input Mask Caption Default Value
Validation Rule
Validation Text

12. Properties (2 of 2) Required Allow Zero Length Indexed
Unicode Compression
IME Mode
IME Sentence Mode

13. Creating a Form Controls--objects Bound control has data source
Unbound control: no data source
Calculated control: expression as data source
Properties
Form Wizard

14. Form Design View
Click and drag to move Toolbox
Sizing handles

15. Form View
Current Record
Total Number of Records

16. Chapter 2 Summary Information depends on underlying data
Database design is critical
Table Wizard: creates tables easily

17. Chapter 2 Summary Continued
Form provides easy way to enter and display data
Form consists of objects called controls
Property is a characteristic or attribute of an object