1. TechEd 2013
2/28/2019 2:10 AM
© 2013 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

2. Team Collaboration with Site Mailboxes
TechReady 16
2/28/2019
OUC-B210
Team Collaboration with Site Mailboxes
Alfons Staerk
Senior PM Lead
Microsoft
© 2013 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

3. Key takeaways Site mailboxes are designed for project teams
Tech Ready 15
2/28/2019
Key takeaways
Site mailboxes are designed for project teams
They bring documents and s together in Outlook and SharePoint
Site mailboxes can be provisioned and managed by end users
Policies help admins control where and how users can provision site mailboxes
The easiest experience is in Office 365
© 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

4. Site mailboxes in Exchange
Tech Ready 15
2/28/2019
Site mailboxes in Exchange
Working towards a shared outcome/purpose
Working together on shared deliverables
Need to get all the tools we need to be successful
Working together as a team
Team appears as virtual identity (e.g.,
Working on shared queue of incoming requests
Answering as the virtual identity, not the individual
Working on behalf of a virtual entity
History of public conversations
Accessible to everyone
Discoverable/searchable for everyone
Not in the inbox
Public, unobtrusive conversations
Delivering information into the inboxes of a group of people
Direct communications with a group
Site Mailboxes
Shared Mailboxes
Public Folders
Distribution Lists
© 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

5. demo working with site mailboxes
Tech Ready 15
2/28/2019
demo working with site mailboxes
© 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

6. Integrated views and access for users
IW Views
Site Mailbox
Outlook
SharePoint
Membership
Management
Shared Storage
Owners
Members
Provisioning
Lifecycle
Exchange Site Mailbox
SharePoint Site

7. Data storage and access for documents
Design principles:
Exchange and Outlook store links to SharePoint docs, not docs themselves.
Office Document Cache ensures seamless sync and access, regardless of how doc was opened.
1. User double clicks on doc in Outlook.
2. Outlook passes URL of doc to right client app.
3. Office Doc Cache takes URL and checks if a offline copy exists or whether to connect to server.
4. Doc is opened. Client application works directly against SharePoint doc. App never realizes doc was opened via Site Mailbox link.
Synced
Offline
Recently
Cached
On Server

8. Site mailboxes in Outlook
Outlook 2013 Professional Plus can show up to 10 ‘pinned’ site mailboxes at any time
Pre-req: user needs to be in the site’s default owner or member group as a individual user (not SG)
Pre-req: user’s personal mailbox needs to be on a Exchange 2013 server
SharePoint document libraries are synched if they appear in the site’s Quick launch menu
Only specific document metadata is synched into Exchange/Outlook (e.g. document title, author, change date,…)
For offline document access the SharePoint document library must be synched into Office Document Cache
Membership and document sync is usage-driven
Immediate
Provisioning of new site mailbox
Document publishing
OWA logon access denied
Every 15min
If site mailbox is open in Outlook
If site mailbox is open from SharePoint
Every 6hrs
Timer job

9. demo creation and lifecycle
Tech Ready 15
2/28/2019
demo creation and lifecycle
© 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

10. Provisioning site mailboxes
Out of the box
Provision a site mailbox from SharePoint site
From Outlook
Link to customized self-service provisioning page
Business process
Create site mailbox through provisioning system

11. Site mailbox lifecycle management
Creation
Dramatically simple, shared space creation
Integrated with SharePoint Sites Hub
Active Use
Team is working on project
Actively contributing content
Accessible through Outlook and SharePoint
Closure
Project is closed
Content is kept for referencing (“archive” state)
Accessible through SharePoint only
Deletion
SharePoint site is deleted
Site mailbox is marked for deletion (on-premise admins manually delete mbxs)
Lifecycle of a Site Mailbox can be controlled through SharePoint policy
The scope of the policy is the SharePoint site and Site Mailbox (=project), not the individual item ( , doc)
The closed state represents in-place archiving for the project

12. demo end user diagnostics
Tech Ready 15
2/28/2019
demo end user diagnostics
© 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

13. End user self-help Document fails to upload Document cannot be deleted
Tech Ready 15
2/28/2019
End user self-help
Document fails to upload
Possible cause:
Insufficient permissions, document already exists
System behavior:
NDR on failed upload with document attached
Error message in sync issue folder with document attached
Document cannot be deleted
Insufficient permissions, document is locked by someone
Document will reappear in document list
Error message in sync issue folder with error details
Certain members don’t see site mailbox
Member was not added as individual user, sync issues
“Site mailbox properties” page from Outlook shows last successful sync and current member list
© 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

14. IT admin tools Site mailbox provisioning (get/set/new/remove)
Set-Sit boxProvisioningPolicy
Set-OrganizationConfig –Sit boxCreationURL
Set-MailboxDatabase –IsExcludedFromProvisioning:$true
New-Sit box –DisplayName –SharePointUrl
Test Oauth
Test-Sit box –SharePointUrl –UseAppTokenOnly
Test-Sit box –SharePointUrl –RequestorIdentity
Get sync status
Get-Sit boxDiagnostics –BypassOwnerCheck
Update-Sit box – BypassOwnerCheck
Link/unlink
Set-Sit box -SharePointUrl $null
Set-Sit box -SharePointUrl
Remove site mailboxes that are marked for deletion
Get-Mailbox MDEL:* | Remov box

15. Deployment considerations
Version requirements
SharePoint and Exchange servers hosting the site mailbox need to be on the 2013 versions
If users want to access the site mailbox from Outlook they need to use Outlook Professional Plus 2013 and their personal mailbox needs to be on a Exchange 2013 server
X-premise access
SharePoint and Exchange servers for a site mailbox have to be on the same premise
Personal mailboxes for users accessing the site mailbox can be x-premise
IT controls
Mapping of SharePoint farm with Exchange forest (during setup)
RBAC roles control who can provision a site mailbox (by default every user can)
Site mailbox provisioning policy defines mailbox quota and prefix for site mailboxes

16. Site mailbox resources
2/28/2019 2:10 AM
Site mailbox resources
Scenario descriptions /08/22/sit boxes-in-the-new-office.aspx outlook/archive/2012/11/07/easier-collaboration- with-sit boxes.aspx help/access-project- s-and-documents-from- one-place-HA aspx?CTT=1
On-premise setup us/library/jj552524(office.15).aspx
Programmatic provisioning 2/10/19/automating-sit boxes-in-sharepoint and-exchange-2013.aspx
Office 365 specific Overview: Use a site mailbox to collaborate with your team Add a site mailbox to keep in context Remove a site mailbox Use a site mailbox to coordinate team Use a site mailbox to collaborate on documents help/prepare-for-using-sit boxes-in-office- 365-HA aspx?CTT= help/use-a-sit box-to-organize- -for-a- team-or-project-HA aspx?CTT=1
© 2013 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

17. Related content OUC-H302 Deploying Site Mailboxes
2/28/2019 2:10 AM
Related content
OUC-H302 Deploying Site Mailboxes
SES-H327 Working with Site Mailboxes in Microsoft SharePoint Server 2013
Meet me at the Office Expo booth 12:30-2pm 
© 2013 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

18. Track resources Exchange Team Blog:
Twitter:
Join the conversation, use #IamMEC
Check out:
Microsoft Exchange Conference 2014:
Office 365 FastTrack:
Technical Training with Ignite:
© 2013 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

19. Resources Learning TechNet msdn http://channel9.msdn.com/Events/TechEd
2/28/2019 2:10 AM
Resources
Learning
Sessions on Demand
Microsoft Certification & Training Resources
TechNet
msdn
Resources for IT Professionals
Resources for Developers
© 2013 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

20. Complete an evaluation on CommNet and enter to win!
2/28/2019 2:10 AM
Complete an evaluation on CommNet and enter to win!
© 2013 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

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© 2013 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

22. 2/28/2019 2:10 AM
© 2013 Microsoft Corporation. All rights reserved. Microsoft, Windows and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
© 2013 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.