1. Office correspondence
Chhabindra Parajuli
Joint Secretary

2. What is Office correspondence?
Any written or digital communication exchanged by two or more parties.
Correspondences may come in the form of internal memos, letters, s or notes.
Letter’s may be short, simple and sweet.
Correspondences promote the organizational image.

3. Purpose of Office correspondence
Serving a notice to the office personnel.
Serving a notice to the individual personnel.
Serving an order to the department or individual employee of the offices.
Serving an instruction to the department or individual employee of the offices.

4. Classification of Office Correspondence
Internal Correspondence
External Correspondence
Routine Correspondence
Circular
Personalized Correspondence
Sales Correspondence

5. Forms of correspondences
Letters s
Memos
Notes
Fax
Text messages

6. What are the different types of letters?
Appointment Letters
Transfer Letters
Nomination Letters
Authority Delegation Letters
Invitation Letters
Promotion Letters
Instructions Letters
Others…..

7. Check list S.N. Qualities Yes No 1 Inside Address 2 Paragraphs 3
Salutation 4
Date 5
Margins 6
Copy list 7
stamped 8
Signature 9
Enclose( If any)

8. Exercise One Mapping the existing knowledge of the individuals
Individual Letter writing on the specific task
Pairs exercise for errors finding

9. Exercise
Prepare a draft invitation letter for the Board of Trade meeting under the chair of Honorable Commerce minister assume that you are working as a section officer at the ministry of commerce, Nepal.

10. Thank you for your kind attention.