1. Griffin-Spalding County School System
FY 2014 Budget
“Preparing each student for tomorrow by providing a quality, standards-based education today.”
Dr. Curtis L. Jones, Jr. Superintendent
James D. Smith, Assistant Superintendent/CFO
Ryan McLemore, Director of Accounting

2. Total Appropriation – All Funds
General Fund $ 76,302,805 Special Revenue Fund $ 13,325,927 Capital Projects Fund $ 17,112,000 School Nutrition Fund $ 6,221,060 Debt Service Fund $ 0 Total $112,961,792

3. New Developments Changes to FTE counts Local Five Mill Share
Equalization Grant
Continuation of austerity reductions
Updated property tax projections

4. General Fund – State Revenues FTE Counts
FY 2009 (midterm) FY 2010 (initial) FY 2010 (midterm) FY 2011 (initial) FY2011 (midterm) FY2012 (initial) FY2012 (midterm) FY2013 (initial) FY2013 (midterm) FY2014 (initial)
10,465 10,454 10,251 10,211 10,154

5. Local Five Mill Share Required local match against QBE Earnings
Five equalized mills of local property tax
Exceeds Statewide cap – 20% of QBE formula
Griffin-Spalding:
FY $ 7,464,641
FY $ 7,181,212
Increased $ 283, %

6. Equalization Grant Per student wealth rankings
GSCS dropped 2 places – 128th to 130th
Sales ratio study – increased from 39.34% to 40.82%
Digest values used for equalization grant and annual tax bills are close to same number
State equalization grant changes
Must fall below state average wealth per FTE
Static allocation divided between systems
Must levy at least 12 mills of local property tax
State “fully funded” new formula, but most of increase went to Gwinnett County

7. Equalization Grant FY 2014 $ 6,576,326 FY 2013 $ 6,359,422
Increased $ , %

8. Austerity Reduction - Comparison
State
Add back:
Austerity
Federal
Net
Millage
Reduction
ARRA
Equivalent
FY 2003
$ ,470 $
$ 949,470
0.76
FY 2004
$ 1,983,101
$ 1,983,101
1.57
FY 2005
$ 2,326,101
$ 2,326,001
1.82
FY 2006
$ 2,325,980
1.77
FY 2007
$ 1,153,390
0.86
FY 2008
$ ,377
0.64
FY 2009
$ 3,299,924
$ 1,072,926
$ 2,
1.53
FY2010
$ 8,889,635
$ 4,140,110
$ 4,749,525
3.27
FY2011
$ 7,127,884
$ ,714
$ 6,300,170
4.43
FY2012
$ 7,404,300 $
5.19
FY2013
$ 7,427,745 $
5.44
FY2014
$6,784,397 $
$ 6,784,397
5.08
Total austerity cut since $44,563,454

9. Updated property tax projections
County using a revaluation model to track sales with actual property values on the digest and maintain close valuations
With the revaluation came a significant amount of appeals
Board adopted millage based on “estimated” digest
3.9% decline in digest
Latest projection holds the digest flat
2200 appeals remain as of May
Property tax payers pay appealed tax bills at 85% of amount
Can lead to significant “Prior Year Collections” in FY14

10. Ad Valorem Taxes Projected millage – 19.47 Same as FY13
Using growth rate of 0% net tax digest
97% collection rate factored into estimate
Results of appeal process can lead to significant prior year collections.

11. Ad Valorem Taxes
Projected Actual
FY FY FY FY11
Ad Valorem Millage Rate
Net M&O Digest ,369,907, ,369,907, ,411,338, ,462,878,583
Total tax levy, net ,672, ,672, ,900, ,502,117
Net digest growth rate % % % %
Value of 1 mil, net of
County collection fees ,335, ,335, ,376, ,426,307
Total Collection Fee , , , ,796

12. General Fund – Revenue Summary
FY14 FY13 % Change
Local 25,935, ,585,123 (2.4%)
State 50,255, ,046, %
Federal , , %
Total 76,509, ,944, %

13. General Fund – Revenue by Source Fiscal Year 2014

14. General Fund Expenditures Items Included
All work schedule adjustment days restored
Full year work calendar for all staff
Full 180 school year for students
No salary increases
Employer’s cost of state health plan
Certified employees – increases from $ to $ per month per participant
Classified employees - increases $150 per month per employee -- $ per month
Employer’s share of TRS increases from 11.41% to 12.28% of state-base salary

15. General Fund Expenditures Items Included
Transfer to workers compensation fund – continued at $350,000
Increase in cost of property and liability insurance – 12.73%
Diesel fuel – 225,000 gallons used per year at $3.50 per gallon -- increased allocation by $60,750
$45,000 for planning for a college and career academy; $50,000 for SAT/ACT preparation
Virtual Academy - $190,000 to be partially offset by FTE funding

16. General Fund Expenditures Items Included
Class size waiver approved by DOE – allows class size to exceed maximums by one to five students; allotments planned using maximum plus two
Positions added/reduced
Restore full time counselor to each elementary school
9.5 teaching positions eliminated
Add instructional technology trainer to help train teachers to use new programs and equipment

17. General Fund Expenditures Items Included
School safety:
School nurses – all schools – joint funding: state, GS Hospital Authority, local -- $703,598
School Resource Officers – one at each high school and middle school – total $240,000
Athletic trainer contract with Tenet – includes both high schools - $16,000

18. General Fund Proposed FY14 Budget: Total Revenues $76,509,773
Total Expenditures $76,302,805
Difference $ ,968
Fund Balance, Beginning $ 9,813,310
Fund Balance, Ending $ 10,020,278
Focus on sustainability

19. General Fund – Expenditures

20. General Fund – Expenditures

21. General Fund – 3 year projection
FY2014
FY2015
FY2016
Beginning Fund Balance
9,813,310
10,020,278
9,024,146
Revenue
76,509,773
Expenditures
(76,302,805)
(77,505,905)
Net Operations
206,968
(996,132)
Add health insurance
(503,100)
Additional expenses (step)
(700,000)
Revenues over Expenditures
(1,696,132)
Ending Fund Balance
7,328,014
FY2016 Ending Balance, Target
6,000,000

22. School Nutrition Services
Highlights of proposed FY14 Budget
Self-supporting for past eleven years
No pay raises or step increases (5th year)
Five work schedule adjustment days added back
Federal free and reduced meal reimbursement rates projected to increase – estimated 1%
Students eligible for free and reduced cost meals – 74%

23. School Nutrition Services
Highlights (continued)
Eliminated indirect cost for overhead expenses
Significant increase in employer’s cost of health insurance - $ per month per classified employee (up $ per month)
Proposed meal price increases

24. School Nutrition Services
Proposed meal price increases
Requirements of Healthy, Hunger-free Kids Act of 2010
Price of full paid student meal must cover cost of meal less reimbursement
Increased cost of classified health insurance
$184,000

25. School Nutrition Services
Proposed prices
Breakfast – all - $1.25 (increase $0.15)
Lunch
Elementary - $2.25 (increase $0.40)
Secondary - $2.50 (increase $0.40)
Adult - $3.50 (increase of $0.50)

26. Special Revenue Fund Budget appropriation level - $13,325,927
Adopt initial budgets until official allotments come in during FY14
Continue with Race to the Top – final year
Continue with GHS School Improvement Grant – carryover only
Continue with grant from Griffin-Spalding Hospital Authority helping place a nurse in every school
Pre-Kindergarten – full 180 day school year
Teachers have 188 day schedule

27. Special Purpose Local Option Sales Tax (SPLOST)
SPLOST IV collections began on July 1, 2012
SPLOST IV will extend through June 30, 2015
Current twelve-month rolling average is down 0.5% from prior year
All SPLOST goes into capital projects fund

28. SPLOST collections

29. SPLOST Collections FY 2004 $7,539,463 FY 2005 $8,176,672 FY 2006
$9,222,616
FY 2007
$9,101,483
FY 2008
$9,447,388
FY2009
$7,910,893
FY2010
$8,479,090
FY2011
$8,243,365
FY 2012
$8,706,803
FY2013 (projected)
$8,400,000
FY2014 (projected)
$ 8,400,000

30. Debt Service Fund Proposed FY14 Budget
All remaining 2007 general obligation bonds retired during FY13
SPLOST IV contained no provision to issue new bonded indebtedness
FY14 – no debt service expenditures necessary

31. Capital Projects Fund Initial appropriation - $17,112,000
Projects from SPLOST III continuing with funds already collected:
Spalding High School
Cowan Road Elementary School
Jordan Hill Elementary School
Griffin High School
Memorial Stadium

32. Capital Projects Fund Projects from SPLOST IV:
Continue purchase/installation of instructional technology and other system-wide technology improvements
Begin preliminary design phase of work to be done at nine facilities across the school system
Work funded on pay-as-you-go basis

33. Summary Balanced budgets for all funds
No change in millage rate projected – same as prior year
All work schedules returned to full year
Instructional calendar – 180 student days; instructional day will continue to include the 20 minutes added last year
No pay raises
School breakfast and lunch price increases on full paid student and adult meals

34. GSCS 2013-14 Strategy Map INTERNAL PROCESSES STUDENT ACHIEVEMENT
Increase
Content Mastery
$32,303,325
Predictors of High School Readiness
$7,820,092
Post School Readiness
$14,257,134
STUDENT AND STAKEHOLDER ENGAGEMENT
Partner
with Students
$4,064,975
Partner
with Parents
$149,534
Partner
with the Community
$1,238,892
TEACHER EFFECTIVENESS Be
A PLC
$2,623,216
Know
Technology
$166,893 Do
Standards-Based Classrooms
$49,938
INTERNAL PROCESSES
RELIABLE ORGANIZATION
Manage
Processes and Projects
$19,351,231
Manage
Finances &Personnel
$3,339,769
Manage
Perceptions
$538,427
Maintain a Safe Learning Environment
$26,896,154
LEARNING AND GROWTH
Recruit and Retain
The Right People
$52,524
Learn
GSCS Values & Culture
$21,600
Grow
From Evaluations
$88,088
Updated May

35. Future Considerations
Changes in economic and legislative conditions must be monitored closely as they have a great impact on future budgets.
Sustainability is a prime consideration for any items added back when conditions allow.
It will be counterproductive to continue a cycle of cuts
Consistency in the program is key

36. Timetable to Adoption Tuesday, May 28: Tuesday, June 4:
Presentation to BOE
Tuesday, June 4:
Place budget on first reading at regular BOE meeting
Set additional budget workshops/hearings
Saturday, June 8:
Advertise budget in local newspaper
Tuesday, June 25:
Final adoption at regular BOE meeting

37. The Challenge
DARING TO DO BETTER