1. Request for MAC Approval December 1, 2015
Section 4.9 Review Report
Request for MAC Approval
December 1, 2015

2. MAC Comments Provided on October 21
1) The MAC recommends that WECC start tracking costs by function on a going forward basis. 2) The MAC recommends that a rigorous review of WECC Committee structure be completed in conjunction with the Standing Committees and TEPPC. It is also recommended that the review identify duplication with Peak. The goal of the review would be to improve the efficiency of the entire WECC Committee structure. 3) The MAC recommends the JGC Chair to be either a WECC Board Director or a Co-chair arrangement that includes a WECC Executive and one of the four Committee Chairs (PCC, OC, MIC and TEPPC). The MAC does not support the Chair being exclusively a WECC Executive. 4) The MAC supports the JGC membership as proposed in the draft report which includes a Chair or Vice Chair from each Committee, a WECC Executive and a non-voting MAC member. 5) The MAC recommends that the JGC meetings be structured to accommodate input from Membership and WECC Staff SMEs, as appropriate. The Chair or Co-Chairs should conduct the meetings to ensure opinions from non-JGC members are heard.

3. Director Nominating Committee Membership
MAC sponsored the Nominating Committee Member Work Group (NCMWG) lead by Duncan Brown
Having been unable to reach a consensus position on the need to change the composition of the Nominating Committee, the NCMWG recommends to the MAC that:
No further consideration be given to changes to the Nominating Committee composition at this time; and
A further review of the effectiveness of the Nominating Committee and its composition be performed, as part of the continuous improvement program, after the Nominating Committee membership has cycled through all classes identified in the WECC Bylaws, in two years’ time.
The NCMWG also identified that the NC lacks a formal charter and so the role of a MAC Member on the NC is not clearly defined; and that the selection process for MAC Members of the NC is not sufficiently defined to allow equitable rotation between affected classes.
The NCMWG further recommends that the two MAC Members representing Classes 1, 2 & 3 on the Nominating Committee be selected and rotated between the three classes on an annual basis, using a clearly defined process.

4. Improve Cost Effectiveness
Expand Partnership
Build Alignment
Gain Clarity
Improve Cost Effectiveness
3.1.1.Commit to collaborate
Implement a 3-year strategic planning cycle
Adopt the Responsibility/Accountability Matrix
3.4.1.Lower member cost of WECC participation
Recognize work of Standing Committees/TEPPC
Re-charter the Joint Guidance Committee
Clarify key relationships w/in WECC
Stabilize member assessments
Formalize WECC-committees strategic planning partnership
3.3.3 Review committees scope/charter
Increase member input to budget process
Summary - Section 4.9 Review Report Recommendations

5. Changes In Response to Member Input
Joint Guidance Committee:
Co-chair leadership model (WECC executive and a committee chair/vice-chair)
JGC to develop new charter
JGC reports to the Board
Standing Committees/TEPPC continue to report to the Board

6. New Joint Guidance Committee Members
Operating Committee – Darren Buck, OC Chair
Market Interface Committee – Kathy Anderson, MIC Chair
Planning Coordination Committee – Brian Keel, PCC Chair
Transmission Expansion Planning Policy Committee – Armie Perez, TEPPC Vice-Chair
WECC Executive – Melanie Frye, Vice President Reliability Planning and Performance Analysis (Co-Chair JGC)
Member Advisory Committee (Liaison) – Greg Lemler, MAC Class 1

7. Changes In Response to Member Input
Review of Committee role, structure and functions
Strong support for this activity
Some members recommend common template and outside subject matter expertise to support the review process. (Section 4.9 Review Report recognizes the need for flexibility and JGC oversight.)
Committee reviews to include committee reporting relationship
Target completion date: July 2016

8. Changes In Response to Member Input
Stabilize member assessments
Clarification: This recommendation is intended to help members plan for the annual assessment and to provide a degree of predictability. This stabilization strategy is NOT intended to artificially cap or constrain the WECC budget – only to provide better certainty to members to guide their budgeting efforts for future WECC assessments.

9. Next Steps
CEO develop high level implementation plan for Section 4.9 Review Report recommendations (with WECC and member leadership)
CEO finalize the Business Plan Model and communicate to Board and membership
JGC finalize co-chair leadership model and new charter (for March 2016 Board approval)

10. Motion for MAC Approval
Resolved, that the WECC MAC acting upon recommendation of the MAC Representatives to the 4.9 Work Group hereby:
Support the approval of the Section 4.9 Review Report including its recommendations.
Support the restructuring of the Joint Guidance Committee and the appointment of its members.