1. REGION VI REGIONAL LEADERSHIP CONFERENCE Aug 10th-12th, 2018
University of Washington
Seattle, WA

2. Senator Votenet Training
REGION VI
REGIONAL
LEADERSHIP
CONFERENCE
Senator Votenet Training
Presented By: Dennis Kibe, Region VI Parliamentarian

3. Presentation Overview
What is Votenet?
VoteNet Voting Process Overview
Who can access Votenet?
Questions/Concerns
Thank You

4. What is Votenet ?

5. What is Votenet ?
Votenet is an approved electronic system for National and Regional Voting

6. Who can access Votenet ? Advanced Access Admins Admins Users
Users have the ability to vote on a ballot prepared by Advanced Access Admins or Admins
Senators at Convention who have completed the check-in Process
Delegates at Convention who have completed the check-in Process
Admins
Admins have the ability to access only the ballots they create in the VoteNet system
Regional Parliamentarians
Advanced Access Admins
Super Admins have the ability to access all ballots in the VoteNet system
National Parliamentarian
National Professionals Parliamentarian

7. Votenet Voting Process Overview
Voting can only be completed by senators or acting senators that are present in person at the Annual Convention according to National Constitution Article XVI Section 3.
VoteNet ballot Process
Voter Username and Password Notification
“eBallot is Open” Notification
Casting Regional or National Ballot
Selections on Regional or National Ballot
Complete Ballot Selections
Confirmation of Completed Ballot
Confirmation of Completed Ballot
Election Reminder for Senators
Notification that the Election has Ended
Live Demo go to: (Same Username
Test61
Test62
Test63
Test64

8. Votenet Voting Process Breakdown
Voter Username and Password Notification
An will go out to Senators that have successfully completed the following steps:
Pre- Convention check-in which will occur one week prior to convention. (March 20th –March 27th, 2019)
Thursday and Friday Regional Meeting Check-In. Senators will be given a code during the morning Regional meetings to submit online to the check in system.
Friday morning after the Regional Meeting at convention Senators (or acting senators) will be notified of their username and password.

9. Votenet Voting Process Breakdown
2. eBallot is Open” Notification 1 2 1A 2A
Option 1: Allows the system to auto identify the user based on and direct senator to ballot
Option 2: Allows you to manually enter your log in information then access the ballot.
Regional Voting Ballot: open from Friday at 12:00PM – 8:00PM EST
National Voting Ballot: open from Saturday at 12:00PM – 5:00PM EST

10. Votenet Voting Process Breakdown
3. Casting Regional or National Ballot (Requires following of series of prompts)
Selection of candidates or voting on proposals
Thursday and Friday Regional Meeting Check-In. Senators will be given a code during the morning meeting to submit online.
Friday Afternoon during convention Senators (or acting senators) will be notified of their username and password.

11. Votenet Voting Process Breakdown1 2 3 6a 7 8 9 4 5 6
4. Selections on Regional or National Ballot
When selecting a candidate you have the option to select the following:
View the candidates’ picture
Read the Candidate Platform or Statement of Candidacy
Vote for the Candidate by clicking the box near their name or picture
Click “ No, I do not wish to vote for this candidate.
Write in a different candidate for the position.
When voting on an amendment proposal you have the option to select the following:
Read the Amendment Proposal
Clicking on “Details” and the Details box will have the proposal in it for you to reference.
Vote Yes, by clicking Yes I am in favor of the “Amendment Proposal Name”
Vote No, by clicking No I am not in favor of the “Amendment Proposal Name”
Abstain by clicking the Abstain, I am Undecided about the “Amendment Proposal Name”

12. Votenet Voting Process Breakdown1 2
5. Complete Ballot Selections
To complete the ballot you must:
Ensure a Candidate or an answer is selected for each question.
Click the “Next” button

13. Votenet Voting Process Breakdown
5. Complete Ballot Selections Cont.
At this point you will review the candidates selected and if needed you can click “Edit Selection” to return to the previous page.
In order to “Submit” your ballot you must agree to the Participant Consent statement by clicking the checkbox.
Once this occurs the Submit button will become clickable

14. Votenet Voting Process Breakdown
6. Confirmation of Completed Ballot
At this point you can see that your ballot was sent and you can send an official receipt of your vote to a chapter president or CEB members
You can either click Home and you will be directed to the Ballot Screen or Click Log Out and you will be directed to the log in screen. (See Examples on Next Slide)

15. Votenet Voting Process Breakdown
6. Confirmation of Completed Ballot Cont. 1 2
There are two option post completing a ballot. You can either click “Home” or “Log Out”

16. Votenet Voting Process Breakdown
7. confirmation of completed ballot
After you vote, you will receive a formal indicating that you have voted. Example:

17. Votenet Voting Process Breakdown
8. Election Reminder for Senators
Typically within the National and Regional Election two reminders will be sent to the Senators
The first is an “Election Reminder” sent 3-4 hours after the “Eballot is Open” Notification has occurred
The second is a “Final Election Reminder” and it is sent 1 hour before the ballot is scheduled to close
This will contain your username and password to simplify voting
DELETE PERIODS

18. Votenet Voting Process Breakdown
9. Notification that the Election has Ended
Whether or not a senator has voted, once the election is over you will receive an thanking you for your participation and informing you when the results will be announced
Regional Voting Results will be Announced: Saturday Regional Meeting
National Voting Results will be Announced: Saturday Golden TORCH Awards

19. Questions ?

20. Thank You ! Dennis Kibe 2018-19 Parliamentarian