1. VTAC VOICES Training
Faculty Copy Editors
February 2010

2. Session objective
At the end of this session, you will have the necessary skills to use the VTAC - VOICES online editing system to edit your faculty’s course entries in the VTAC Guide 2011 and VICTER 2013.

3. How to log on to Omega and VOICES

4. VOICES summary of changes
A spell check has been added.
Single log in for multi sector institutions i.e. VET, Higher Ed and GET.
Online hyperlinked publishing guidelines
Request for new majors – deadline brought forward
Ability to copy majors for double degrees from single degrees
About the Course – to be entered for every course
‘STAT (Multiple Choice)’ not to be listed in the Selection mode. Instead, have ‘Test’ and explain the type of test in the Extra requirements. VTAC will update the Selection mode for us. 4

5. Exercise 1

6. Online hyperlinked guidelines
Can be accessed:
Online without logging in:
From the VOICES menu (after logging in)
From the ‘Edit course entry’ pages. 6

7. Exercise 2

8. The three golden rules of editing courses:
Follow the publishing guidelines
Don’t repeat information
No marketing 8

9. Guidelines for About the course
This year, the ‘About the course’ section needs to be updated for every course
‘About the course’ should only provide applicants with information about structure and focus.
Do not raise unrealistic expectations.
Information must be factual. No marketing. 9

10. Guidelines for Middle-band and Extra Requirements
The ‘Insert template’ button suggests statements to assist. These statements also ensures consistency.
Faculty’s using STAT (Multiple choice) must include information about STAT in Extra requirements.
Ensure correct sub-headings are used eg. CY12 & NONY12
When referring to specific pages of the VTAC Guide use the following page nomenclature
PageTest (includes STAT, DULSAT, ISAT, UMAT)
PagePi 10

11. Guidelines for Major Studies
Requests for new majors must be submitted by 15 March.
You can copy majors from one or more courses to another using new functionality .
Very useful for double degree courses
Remember to save after each majors import. 11

12. Importing and adding major studies – for double degrees12

13. Adding the second qualification majors– for double degrees13

14. Exercise 3 & 4

15. VTAC Publication Timeline
Monday 8 February: VOICES opened for editing
Friday 12 March, 5 pm: Complete draft 1 editing of VTAC Guide and VICTER 2013
Monday 15 March: Last day to request for new major studies
Friday 9 April: VOICES open for final draft editing
Tuesday 27 April: Last day to submit new courses for publication in the VTAC Guide 2011
Friday 7 May, 5 pm: Complete final draft editing of VTAC Guide & VICTER 2013
Wednesday 2 June, 5pm : Final sign off of VTAC Guide 2011 & VICTER

16. Admissions Unit contacts
Manager Admissions: Kai Jensen
Ext:
Senior Admissions Officer: Angela Roelofs
Ext:
Senior Admissions Officer: Ajanti Atputhanathan
Ext: