1. SessionIII:Monitoring and MIS
Ministry of Rural Development
Krishi Bhawan
New Delhi

2. Monitoring

3. Qualitative & Quantitative monitoring
Qualitative monitoring to check adherence to processes and fulfillment of spirit of NREGA
National Level Monitors & Special Appraisal Teams visits
Area Officers & Senior Officers of other Central Ministries visits
Through MIS
Quantitative monitoring to assess physical and financial progress
Monthly progress reports obtained from States

4. 4 MPR formats Household format: Household related information
Employment format: Employment provided and its breakup category wise
Works format: Works taken up, their nature and proportion
Expenditure format: Funds utilised, the extant and nature of expenditure

5. Monitoring on Quantitative Parameters
Job cards issued
Demand for employment of a Household
Employment provided to a household
Employment provided to women, SC & ST
Number of persondays generated in the district.
Cost of one day of employment provided
Number of days of employment provided to a household
Expenditure incurred on wages, material and administration
Nature of works taken up and their proportion.

6. Monitoring of important Parameters
Planning
Preparation of perspective plans
Preparation of labour budget
Job card
Number of days taken in issuing Job Card
Updation and the entries in Job Card
ID and authentication of Job Card
Job card is in custody of household
Application for demand
Acknowledgement of demand by dated receipt
Muster Roll maintenance
Muster roll is numbered and authenticated
Only valid muster roll is used and are available at worksite
All entries in muster roll are being made, such as attendance, wage payment made.
100% verification of muster roll

7. Monitoring of other important Parameters_contd.
Wage payment
Wage payment is through Banks/ Post offices
Wage payment if being made in cash is in front of community
Wage payment is not delayed.
Work measurement and labour productivity
Measurement is done once a week
7 hours of diligent work entitles the wage earner minimum wages
Transparency
Whether the requirements of putting NREGA records in public domain are being fulfilled.
Social audit is being undertaken
Citizen is able to access information on NREGA

8. Other aspects that are monitored closely
Whether IEC activities are enhancing awareness, especially about processes
Deployment and Capacity Building of dedicated staff at all levels
100% inspection of works by State/ District/ Block level officials
Effectiveness of Grievance Redressal Mechanism and disposal of complaints.
State of Operationalisation of MIS

9. MIS

10. Methodology of Development of NREGASoft
Assessible at
Result of Continuous Consultations with the States
Offline version was provided to States for beta testing
Online version tried by States and shortcomings communicated
NIC team and Ministry’s officials with domain knowledge interacted with the various States & Districts

11. General Principles
Data entry at the level of occurrence of the event [due to resource constraint data entry being done at Block level]
Data entry, data aggregation to be software engineered
Data on the web in public domain
Report generation on the basis of data entered [currently monthly progress reports are being entered at Ministry level]
Available in local language

12. Necessity for computer based MIS
The magnitude of operations of NREGA throw large scale data, which is difficult to monitor without MIS. The Programme monitoring entails employment monitoring of each household.
MIS is a Management tool
MIS to track time-bound activities: throws alerts
Provision of employment with in 15 days of demanding
To track whether unemployment allowance is to be paid
To generate progress reports in desired formats
To monitor the data and analyse the progress
To enhance transparency and to meet RTI mandates

13. How to operationalise MIS
Hardware requirement
Basic computer
Software requirement
MIS is Browser independent: Internet Explorer, Mozilla or firefox can be used.
Offline mode can operate on Open source-Linux or Windows
For offline operation NREGASoft is to loaded
Trained Operators
At least two operators at Block level.

14. MIS an aid to quality implementation
MIS performs the following critical functions:
Records households information and data pertaining to issue of Job Card]
Records and tracks the fulfillment of employment guarantee
Employment Demand and supply [keeps tracks of allotment of employment]
Records the Muster Roll data, that pertain to Wage Payments, number of days of work done and the work on which employment provided.
Ensure and tracks Fund availability at each level
Enhances Transparency [Muster rolls, Job Card register, Employment register and information on works are available on the MIS]
Enhances promptness of Grievance Redressal

15. Operational Details of IT Plan
The MIS structure and standard defined by MORD
States free to develop their own MIS with interoperability and compatibility in perspective
Gram Panchayat to be the basic unit for data base design, but data entry could be done at Block level
Computerisation work of Block level could be outsourced

16. Features of MIS

17. The NIC’s MIS incorporates
Beneficiary module
registration of household, issue of Job Card, demand & provision of employment, work done & payment of wages, payment of Unemployment allowance.
Planning & Works management module
Preparation of works estimate, Technical & Administrative approval of works, Shelf of Project preparation, physical monitoring of works progress, works taken by various agencies, assets created
Finance module
Allotment of funds, speedy fund release, report on finance & social audits, ATR on finance & Social Audit paras, Utilisation certificates, reconciliation of accounts

18. MIS_contd. Monitoring module Human Resource module
MIS to capture, analyse, retrieve data: Social Audit, RTI compliant generation of reports in citizens domain.
Human Resource module
Staff directory, Capacity building details, Pay roll of NREGA staff
Grievance redressal module
National classification of grievances, details like name, address, nature and date of grievance and the date and nature of disposal

19. The Software generates
Job cards
Unique IDs for Households, Individuals, Works
Technical Approval of works
Administrative approval of works
List of work in shelf of projects
MIS reports and MPR
Reports for citizens and wage seeker

20. MIS Demonstration

23. 1. Citizens Module Citizen can check online
NREGA: National Overview Statistics
NREGA Implementation Status Report
Work Status Report
Financial Progress Report
Analysis of Progress Under NREGA
Reports from MIS
National Level Reports
Employment Status
Work Status
Financial Statement
Available Fund at Each Level
Expenditure Statement for Works
Category wise Expenditure Statement for Works
Muster Roll
GP level Reports
Analytic Report
NREGA Implementation Status Analysis
List of Work(s) Running Behind Schedule
Work Approval Analysis
Gender,Caste,Work & Wage Analysis
Work Execution Agency Analysis with the Level of Execution
Work Material, Labour Wages Expenditure Ratio Analysis
Registers
Registration Application Register
Job card/Employment Register
Muster roll issue Register
Muster roll Receipt Register

24. 2. Panchayat Module 2.1-Gram Panchayats 2.2-Block Panchayats
2.3-Zilla Panchayats 

25. GP Data Entry- login screen

26. Data Entry- options

28. Photo can be added to Job Card

29. Job Card

30. Work allocation format

32. Muster Roll format

33. Material Procurement format

34. Reports

35. List of persons/ households demanded employment

36. Work allocation report

37. List of Households completed 100 days of Employment Guarantee

38. Alert on Unemployment Allowance

39. Alert on completion of 100 days of guarantee

40. List of Works on Shelf of Project

43. MIS also assists in Employment allocation

44. Muster roll receipt register at GP level

45. Muster Roll could be accessed by anyone

46. District Programme Officer/ Project Officer Module

47. DPC Login Frame

48. Data Entry Options for DPC

49. Input format for AS of works
Projects pending for Administrative Approval

50. Input format for TS of works
Projects pending for Technical Approval

51. Input of Technical Details of Work

52. List of works accorded AS

53. List of works accorded TS

54. List of Complaints

55. Action Taken on Complaint

56. 5.1 Programme Officer Data Entry Registration, Attend complaints,
comment on GP works
issue Muster Roll
Payment of unemployment allowance 
Generate Reports
list of work for approval
MSR Register
Pending Works
unfulfilled demand
list of projects having vacancy
project which can be taken up to meet unfulfilled demand. 
Report on unemployment allowance  paid

57. Login Screen For Program Officer

58. Data Entry Screen For Program Officer

59. Projects of all GP of that block for commenting and sending to DPC

60. Issuing of Muster Roll

61. Attend Complaints

62. Reports on NREGA implementation

63. Administrator Module to view & analyse reports