1. Presentation to the PORTFOLIO COMMITTEE OF POLICE
SECRETARIAT OF POLICE
Presentation to the PORTFOLIO COMMITTEE OF POLICE
Annual Report 2008/09 Secretariat of Police Date: 27 October 2009

2. Programmes Programme 1: Administration
Office of the Secretary
Support Services
Programme 2: Monitoring and Evaluation
Programme 3: Legal Services
Programme 4: Policy and Research, and
Programme 5: Communication

3. Programme 1
Administration

4. Good performance 1. Ministerial Imbizos (1)
Attended and participated in 7
Provided support to the Minister during imbizos as well as during Parliament engagements with communities
Investigated and advised complainants on concerns raised at imbizos
Made follow-up meetings on complaints raised
Provided reports on close-out of complaints
Social Mobilization (2)
Organised a National SAPS Annual Crime Statistics Release workshop for the then Minister on sharing crime statistics
Held 7 provincial workshops with CPFs, Provincial and Station Commissioners, Business sectors, JCPS cluster departments and private entities on developing strategies to deal with problematic crimes
3. Convened 8 HODs meetings to discuss among others: (8)
Policing policy implementation by SAPS
Strategies to enhance Civilian Oversight over SAPS
Sub-project of Project 3: Options for implementing policy on the Redefined
Community Policing Fora
Presented to Mayor’s Coordinating Forums and Municipal Managers
in 8 municipalities (five provinces)

5. Good performance 4. 2010 FIFA World Cup (4)
Attended meetings with 2010 LOC Security sub-committee on security preparations for soccer world cup
Assisted LOC sub-committee in holding of provincial workshops
Participated at provincial workshops
Facilitated LOC sub-committee and SAPS presentations on security plans at HODs meetings
5. Project Equip (9)
Purchased and leased office equipment for the smooth operations of the Secretariat
Manage and controlled inventory of assets
6. Training and development (10)
Developed training and development plan for staff
Identified accredited training service providers
24 staff members attended a total of 13 courses

6. Performances Below Average Performance Poor Performance
7. Organizational and Systems development (6)
Business plan developed
Business Process systems not automated
Poor Performance
8. Integrated Electronic document management system (5)
No automated system was developed
9. Develop and implement an Integrated Stakeholder Value Management Plan (7)
No Integrated Stakeholder Value Management Plan developed
The project was suspended and the funds were spent on the Crime Summit

7. Programmes
Programme 2: Monitoring and Evaluation
Programme 4: Policy and Research
Programme 5: Communication

8. Good Performance Monitoring and Evaluation » Policy and Research
10. Evaluation of the effectiveness and efficiency of the SAPS National Crime Combating Initiatives (11)
Conducted field work to collect data to evaluate the impact and sustainability of SAPS crime combating programs in the normalisation phase.
Conducted field work to determine the extent of the implementation of APEX 18 project and developed a report.
11. Evaluation of the implementation of the SAPS Rural Safety Plan (15)
• Commissioned research on the implementation of the plan and a report indicating areas for development was done.
» Policy and Research
12. Policing Policy Analysis (26)
• Conducted field work, analysed the National Instruction 1/2008 on Sector Policing and developed a report on identified gaps.
• Conducted field work to determine the policy gaps on the Rural Safety Strategy and developed a report on identified gaps.
13. Assessment of the implementation and impact of NCPS-related programmes on crime prevention (27)
• Conducted literature review, a critique of the NCPS and field work on the role and impact of SAPS in crime prevention.
14. Study of the Violent Nature of Crime in South Africa (28)
• The following areas were researched and a report submitted: a study on the circumstances of occurrence of murder in areas
with a high rate of murder; a study on the nature and causes of sexual violence; an analysis of the socio-economic factors
which contribute to violence and case studies on the perpetrators of violent crime.
15. An analysis of media reporting on crime (29)
• An in-depth analysis of Media Analysis of Crime Reporting was commissioned and a
report on findings and recommendations on the review of the Departmental
Communication Strategy was developed
• Research was commissioned on the Analysis of the Current Crime Statistics Releasing
Policy and a report with recommendations that inform policy review was developed

9. Good Performance » Communication 16. Production and Publication (32)
• Corporate stationery, posters and flyers were generated
• A Departmental Magazine targeting international opinion makers and business partnership with SAPS, Ministry and
Secretariat was initiated

10. Average Performance Monitoring and Evaluation Policy and Research
17. Evaluating the implementation of the Firearms Control Act by SAPS (14)
Conducted police station visits for data collection to evaluate SAPS programmes on illegal, lost or stolen firearms and their impact on crime reduction
18. Evaluation of the performance of priority police stations (16)
Field work was done to collect data and a report was developed on sampled priority police stations
19. SAPS restructuring (17)
Field work was done to collect data in order to evaluate adherence to restructuring principles (design, functions, roles of redeployed personnel) and the impact of the exercise.
Policy and Research
20. Policing Policy Analysis (26)
Analysis of the National Instruction 1/2002 on Reservists
Report on the Reservist policy analysis was done through secondary research. No field work or stakeholder engagement was done to identify areas requiring review
21. Establish Strategic Policy and Research Partnerships (network) (30)
An envisaged information sharing workshop with researchers and institutions was jointly planned with CSVR and OSF to discuss the recommendations of the Violent Nature of Crime Report.
Subscriptions were made to
The Institute for Futures Research to obtain content on the micro, macro and meta Political, Environmental, Social, Technological, Legal and Geographical (PESTLEG) environment that informs issues of safety and security
ISS SA Crime Quarterly to obtain current information on the security front
Access to Sabinet online for research and policy publications did not require
subscription. Access (access code and password) was obtained through SAPS
Subscription to the Centre for Development an Enterprise (CDE) on matters relating
to internal and external migration, safety an security and government policy,
did not bear costs

11. Average Performance Communication
22. Brand and Corporate Identity Management (31)
A Soccerex Exhibition targeting opinion makers (international business, media and soccer professionals)

12. Poor Performance Monitoring and Evaluation
23. Ports of entry (12)
24. Evaluation of the implementation of SAPS Sector Policing (13)
25. National Monitoring and Evaluation Tool (NMET) automation and implementation (18)
26. Evaluation of the impact of SAPS investigations on conviction rates (19)
27. Management of police corruption and fraud (20)
28. Monitoring the Private Security Industry (21)
Reasons for poor performance:
» Projects 12; 13; 19; 20 and 21 were suspended due to capacity constraints
and poor project planning
» Project 18 was dependant on SAPS ISM for automation

13. Programme 3: Legal Services

14. Performances Average Performance:
29. Amendment of the SAPS Act,1995 (22)
Attended Parliamentary briefings and public hearings on incorporation of the DSO into SAPS
Attended to court challenges to prevent DOS incorporation into SAPS
Refining provisions of Draft Safety and Security Bill
Drafting and obtaining opinions on constitutional matters
Providing support on development of CSF policy proposals

15. Performances Poor Performance:
30: Oversight over management of civil litigation (24)
Attended to High Court and constitutional challenges
Attending to letters of demand on civil claims
Held preparatory meetings with role-players to address management of civil litigation
31: Ad hoc legal advice (25)
Attended to labour related matters
Provided preparatory notes on Cabinet memos submitted to Ministry
Poor Performance:
32. Private Security Industry (23)
Advised the Minister on legal obligations to appoint PSIRA Council
Minister obtained Cabinet approval on extension of term of office of Council
Submitted information notes on-
Need for re-registration of security officers
Need for regulations for cash-in-transit industry
Engaged PSIRA on development of unit standards for training
Refining draft PSIRA Amendment Bill and engaged in consultations
Attended to court challenges on constitutionality of provisions of the
PSIRA Act

16. Budget Allocation and Actual Expenditure

17. Budget Allocation and Actual Expenditure
2006/07
Budgetary Allocation - R'000
Actual Expenditure - R'000
Overtime
64000
63357
Goods and Services
2,825,000.00
Transfers and Subsidies
3000
2892
Capital Assets
873000
872725
Sub-Total
Personnel Expenditure
TOTAL
2007/08
Budgetary Allocation - R'000
Actual Expenditure - R'000
Overtime
64000
20975
Goods and Services
Transfers and Subsidies
4000
1817
Capital Assets
300000
429391
Sub-Total
Personnel Expenditure
TOTAL
2008/09
Budgetary Allocation - R'000
Actual Expenditure - R'000
Overtime
50000
174071
Goods and Services
Transfers and Subsidies
3000
1290
Capital Assets
315000
105392
Retirement Benefit
29 279
Sub-Total
Personnel Expenditure
TOTAL

18. Programme Expenditure - FY08/09
Actual Allocation
(per budget code)
R’000
Actual Expenditure
R’ 000
Underspent/
Overspent
Administration
Office of the Secretary
3 524
1 977
1 547
Support Services
4 218
2 680
1 538
Monitoring and Evaluation
3 869
341
3 528
Legal Services
231 64
167
Policy and Research
2 909
1 778
1 131
Communication
5 087
5 042 45
Total
19 837
11 883
7954

19. SECRETARIAT OF POLICE
The Way forward

20. Challenges facing the Secretariat
Lack of strategic direction and planning within the Secretariat
Historical lack of performance of the Secretariat and inability to meet their mandate
Lack of capacity within the Secretariat
Lack of leadership and absence of management controls and systems
Lack of quality assurance
Need to define relations between the SAPS and the Secretariat

21. Addressing the Challenges
Appointment of leadership team in the Secretariat
Secretary of Police
Chief Director: Partnerships
Chief Director: Policy and Research
Chief Director: Monitoring and Evaluation
Upgrading of leadership positions with the Secretariat
Refining the role of the Secretariat in accordance with the White Paper

22. Addressing the Challenges
Strengthening the institutional capacity of the Secretariat
Establishment of a restructuring team
Deloittes (Pro bono)
DPSA
Secretary of Police
SAPS finance and procurement
Restructuring Team will also address a migration plan linked to the restructuring
Policy developed to refocus the work of the Secretariat
Development of legislation for the Secretariat
Alignment of Provincial Department

23. Times-lines for addressing the Challenges
Policy document – October 2009
Appointment of Secretary of Police – September 2009
Appointment of additional members of leadership team – December 2009
Finalisation of restructuring and migration plan – January 2010
Implementation of Performance Agreements for all senior Management - January 2010
Finalisation of Five Year Strategic Plan – January 2010
Presentation of legislation to Parliament – Fist Session 2010