2. Accredited by SACS, National Assoc
Accredited by SACS, National Assoc. of Schools of Art & Design (NASAD), and the Council for Interior Design Accreditation (CIDA)
Enrollment: 1,300
Total Academic Year cost for on-campus student about $55,000 (culture of service expectations)

3. Entertainment focused fields like:
Largest program is:
Illustration (30%)
Entertainment focused fields like:
Computer Animation (20%)
Game Art & Design (13%)
Motion Design (10%)
Film (9%)

4. The initial meeting in 2014

5. Allows students to begin the process to change their name and sex
Helps foreign students that use an American first name
Avoids the awkward conversation with an instructor
Some Benefits
2/28/2019

6. Getting campus buy-in Student Life Student Activities Housing
Counseling
Wellness
Rec Life
Academic Affairs
All academic depts.
Registration
Advising
Academic Resource Center
International Student Affairs
Business Affairs
I.T.
Bursar
Financial Aid
Business Services

7. What needs to be changed?
Power Campus (SIS) – feeds every other system below
Self-Service (SIS)
Canvas (LMS)
Draw (artifact repository)
Blackboard (building access & meal plans)
Student Network Account
Student Address
Student ID card
Library Information System
What needs to be changed?

8. What can’t change? Transcripts Degree Certifications (Clearinghouse)
Financial Records
Enrollment and payroll records
Enrollment data
Financial aid documents
What can’t change?

9. Avoiding confusion is the 1st priority
Rosters, grades, and attendance go into Power Campus Self-Service (SIS)
Classes are run in Canvas (LMS)
Avoiding confusion is the 1st priority

10. There is no setting in Power Campus Self-Service to display the preferred name field in place of the first name.
Since faculty use Self-Service and Canvas we don’t want to change one without changing the other.
The BIG problem

11. What can we do that allows the student to live with a different name within our current limitations?
Student Network Account
Student Address
Student ID Card
Phase 1, spring 2015

12. Students preferred name must be approved by the Office of the Registrar
I.T. can only make the change in-between semesters
Phase 1 limitations

13. Student turns in the Preferred Name Update form to the Registrar
Registrar approves and makes the change in Power Campus
At the end of the semester all update forms are sent to I.T. for processing
Change process

14. In spring 2015 we learned how to install a script on-top of Self-Service that calls the preferred name field and replaces the first name on 90% of the pages with the preferred name. Including class rosters, attendance, and grading.
The only pages that it doesn’t work on are pages that faculty don’t see.
Phase 2, fall 2015

15. Phase 2, fall 2015 continued… Power Campus (SIS) feeds changed to:
Self-Service (SIS)
Canvas (LMS)
Draw (artifact repository)
Blackboard (building access)
Student Network Account
Student Address
Student ID card
Library Information System
Phase 2, fall 2015 continued…

16. The Common App already collects a preferred name, we are using this for new account creation.
Added an workflow for change process to keep anyone from forgetting their part.
The changes can be submitted to I.T. anytime during the semester and the ticket will be dated out to the end of the term.
Lessons from Phase 2

17. It went perfectly smooth for instructors, there was never a question or complaint.
Some students already had preferred names from their Common App submission that all of the sudden started to show up.
How it went

18. Phase 3, Power Campus enhancement
Power Campus 8.8 has included fields for:
Display Name
Gender Identity
Preferred Pronoun
Also enabling many different display options in Self-Service
Phase 3, Power Campus enhancement

19. We are adding Gender Identity and Preferred Pronoun questions to the Common App to be imported into Power Campus along with the application.
Phase 3, our plan

20. Phase 3, Gender Identity How do you describe yourself? Man Woman
Transgender
Gender-fluid
Agender
Non-binary
Self-identify as other gender not listed
Phase 3, Gender Identity

21. Phase 3, Preferred Pronoun
How do you prefer that others refer to you?
He/Him
She/Her
They/Them
Other pronoun not listed
Phase 3, Preferred Pronoun

22. Self-Service will let student select Preferred Name, Gender Identity, and Preferred Pronoun.
We plan to hide Preferred Name and only let students select Gender Identity and Preferred Pronoun.
The select lists from the Common App will be duplicated in Self- Service for consistency.
Phase 3, Self-Service

23. Questions??