1. Schedule-Input Training In Banner 9
Leanna
om-reg-035.univ.dir.wwu.edu
Last day for on-line access to schedule – March 7
Summer Phase I – May 7
Fall Phase I – May 14
The schedule is one of the most detailed, time intensive banner jobs; but the most important too—since it is the basis of what we do—Register Students!
Hopefully everyone had a chance to go to a B9 navigation training – I won’t be covering it in this workshop
Presented by: Leanna Bowman and Troy Ragsdale
Registrar’s Office

2. Projected Learning Outcomes
Become proficient entering your department’s schedule of classes
How to efficiently request rooms and room attributes
Refresh your knowledge base of all the pages and reports associated with schedule input
Become comfortable creating your schedule in the Banner 9 environment
Leanna

3. Getting Started
Courses are copied from the last-like quarter and CRNs are assigned by the “roll process”. For example, Fall 2018 courses were copied to Fall 2019 and assigned new sequential CRNs.
To get a list of your new CRNs run the following reports:
SWRSCHT
SWRSCHD
SWRSCHR
When running your report(s) be sure and request main campus courses only
Leanna
I’m going to demonstrate how I would put a schedule together.
My first step would be to run a report of my rolled CRNs
Feel free to follow along

4. Getting started
The following is a list of reports utilized in the schedule build process:
SWRSCHT – Schedule Term Report
SWRSCHD – Schedule Detail Report
SWRSCHR – Schedule Restrictions Report
SWRSPRQ – Schedule Pre-requisite Report
SWRSTXT – Schedule Text Report
SWRSFEE – Catalog to Section Fee Report
SWRSCHE – Schedule Errors Report
SWRSCHI – Sch Rpt Instructor Not Assigned
Leanna
Reports like SWRSCHE (missing information report), SWRSCHI (missing instructor) and SWRSFEE (fee comparison) are helpful used in conjunction with schedule build.

5. Getting Started
The following is a list of pages utilized in the schedule build process:
SSASECT – Schedule
SSADETL – Schedule Detail
SSARRES – Schedule Restrictions
SSATEXT – Section Comment
SSAXLST – Schedule Cross List Definition
*View Only*
SCACRSE – Basic Course Information
SCATEXT – College and Department Text
SCADETL – Course Detail Information
Leanna

6. Getting Started
Open the SWRSCHT report as a spreadsheet and mark all the courses you will not be offering
including independent study courses that have unique titles (300, 400 and 500s)
DO NOT DELETE OFF-CAMPUS OFFERINGS UNLESS YOU ARE WORKING WITH EE
Leanna

7. Getting Started Check the status of all courses
Courses you have cancelled or placed holds on during this academic year and prior to the schedule roll, will roll with that status. If you will be offering a course that has been cancelled, make a note to change the status to Active or delete it
Leanna
Please don’t leave them as cancelled or they will not be in the download for classroom assignment

8. Deleting A Course On SSASECT and using your edited SWRSCHT report
Enter the term
Enter the CRN
Choose delete
Acknowledge the warning by saving
Once a CRN has been deleted, it cannot be retrieved, and it is deleted from all associated forms
Leanna
Open B9 PPRD and demo deletion
Demo how to acknowledge the warning and abort the deletion
Don’t use delete unless deleting the entire course
40351
40046
40050
40052
40054
40056
40057

9. Edit An Existing Section
The courses remaining will need to be edited
To make changes to the general course information—time or instructor—access SSASECT
To make changes to details—co-requisites, fees, attributes (GUR, WP, FYI, CF, etc.)—access SSADETL
To make changes to restrictions—departmental, field of study, class, level, degree, program, campus, college, student attribute, and cohort—access SSARRES
Leanna
Once all non-offered courses are eliminated, you will edit or add your remaining CRNs

10. Edit An Existing Section
If you have requested an update (or addition), you can check the online catalog to see if the changes have been made (SCACRSE, SCADETL, SCARRES)
Changing an existing instructor
You must first delete the existing instructor record and then enter the new instructor
Leanna
Basic course information such as title, credits, grade mode, and schedule type will be updated if the catalog record is modified by the Catalog and Curriculum Specialist
Pull up PPRD and demo CHEM , 40080, 40081, 41458, 41459, 41460
SSASECT – change limit, time
Changing an existing instructor is a bit quirky—the good news is B9 will not allow you to type over the W ID
Demo how to delete an instructor, and then re add from the lookup feature (W Kowalczyk) (W Lemkau)

11. Add A New Section
Once a course-catalog record has been created, a section of the course may then be created using the Schedule page (SSASECT and associated pages)
You have the option of copying a section from the same term or from a previous term or creating a section from scratch
Leanna
Demo copy and create

12. SSASECT-Add a New Section
SSASECT is used to build and maintain the schedule of classes according to the definitions and restrictions defined in the Course Catalog. This is the main page where CRNs are assigned. SSASECT is comprised of four sections
Course Section Information
Section Enrollment Information
Meeting Times and Instructor
Section Preferences
Leanna

13. SSASECT-Add a New Section Course Section Information Tab
Course Section Information Tab – basic information necessary to create CRNs
CRNs can be created or copied
Section Enrollment Information Tab – course limit is entered
As registration progresses you will be able to see the tally
The course is waitlist eligible if the waitlist maximum is greater than 0 – normally 999
If the course was offered in the last, like quarter; you will be able to see the actual enrollment in the ‘Prior’ field
After the schedule is closed for updates, you have control of enrollment at any time using the SWAENRL page
Leanna
Once the course has been approved and exists in the catalog a section of the course can be built.
Create it for
Create Anth 215
Limit=25
MWF F W
– to see prior enrollment – Enrollment Details
Summer set up is a bit different – I’ll point out the differences between AY and SS as we build a section

14. SSASECT - Meeting Times and Instructor Tab
Times and Instructors Tab – Meeting Dates – Enter days, times, location and instructor
If you have more than one meeting time, insert a second record
Meeting Location and Credits Tab – Leave the building and room fields blank if you would like to be assigned a room
If you have more than one room, use the session indicators – this allows the rooms to display
Instructor Tab – You will need to know the W ID for each instructor you assign
If the instructor is assigned to multiple CRNs meeting at the same time, you will need to check the ‘Override Indicator’ box
If there are multiple instructors assigned to the course, they are 100% responsible for their session
Indicate the percent of responsibility they each have in the ‘Percent of Responsibility’ field
There can only be one instructor marked as ‘Primary’ – this instructor will have grade-input access
Leanna

15. SSASECT – Scheduler Preferences
Scheduler Preferences – Use Scheduler Preferences and NOT Section Preferences
Enter the media preferences (preference number is always 01, even if you have multiple preferences)
Entering the media preferences here versus the Section Preferences tab enables you to break out media needs per room if you have multiple rooms
ROOM ATTRIBUTE PREFERENCES section
The preference codes for room attributes begin with a P
Entering contradicting attributes will not produce results
The preference number is always 01 for every record entered
Troy

16. SSADETL – Adding Details
Some course details are optional, but others must be added if they are required for registration or notifications:
Corequisites
Section Fees
Degree Program Attributes
Troy
Now we will add details to our course – details are not necessary for setting up a course, but may be necessary for registration purposes or used to notify students about costs, etc…

17. SSADETL – Adding Details
Corequisites
Enter the CRNs of courses that are co-requisites (courses that must be taken together), the remaining fields will default in
If there are coreqs in the catalog, they will be enforced on the section
Registration errors will occur if the student fails to input all co-reqs on his/her schedule while registering
Troy

18. SSADETL – Adding Details
Section Fees
Must be approved by Budget Office
Must have a detail code
Troy
To get a detail code contact Diane Fuller in Accounting Services

19. SSADETL – Adding Details
Degree Program Attributes
Some of them are informational and others affect student’s tuition
You have the ability to search
Leanna
ITRN: Internship attribute—backs-off mandatory fees
Demo: Click on the LOV, enter criteria in the search box – search for wp, cf, fig, etc… (no need for wildcards)
Can search by code or description, just start typing…

20. SSARRES – Adding Restrictions
SSARRES is used to enter and maintain registration restrictions for specific sections
Department and Field of Study
Class and Level
Degree and Program
Campus and College
Student Attribute and Cohort
Leanna
Demo Include/Exclude!
Always have access

21. SSATEXT – Course Text
Used to enter and maintain the comments associated with the section
Registrar’s Office enters information such as ‘New Time’
If text exists, the ‘Comments’ box on SSASECT will be checked
Leanna
Look at Classfinder

22. PREREQUISITES
The Schedule Prerequisite and Test Score Restrictions Form is used by the Registrar’s Office to enter or display prerequisite restrictions at the schedule level. Course level prerequisite restrictions (SCAPREQ) default to each section.
During registration processing, prerequisite checking enforces prerequisite restrictions defined at the section level only.
The Registrar’s Office enters and maintains them.
If you need to review what is being enforced, please view SWRPREQ
Troy

23. SSAXLST – Cross-listed Courses
Cross-listed courses are two or more courses that meet together at the same time, same room, same instructor
The user defines the X-list Group Identifier on the SSAXLST page
It can be any 2-digit code (alpha, numeric, or alphanumeric) not beginning with a 0 (zero)
The limit entered into the Maximum Enrollment field will govern the seats available (overrides the section enrollment)
Troy
Let them know we did not remove crosslisting for registration and they will need to use SFAXWLP for crosslisted-waitlist courses

24. Other Notes
SFASRPO – Capacity and Instructor override clearances will no longer clear repeat errors during registration. To clear repeats, issue the Repeat Override.
There are now five overrides that will clear restrictions:
(I)nstructor
(C)apacity
(T)ime
(R)epeat
(G)rad Office Approval
Leanna
Go to SFAROVR and demo the checkboxes

25. Questions?