1. Ensuring Accurate Data for CCRPI
GSIS Users Conference
January 31, 2019
February 1, 2019

2. Today’s Agenda CCRPI overview Where does GaDOE get the data?
How are the data used?
Common data errors
Checking data
CCRPI updates
CCRPI resources

3. CCRPI Overview
Content Mastery
Are students achieving at the level necessary to be prepared for the next grade, college, or career?
Vision
Accountability should play a supporting role in assisting our state to reach its mission of offering a holistic education to every child and preparing them for college, career, and life. Accountability should not be the driving force behind decisions about educating children.
Progress
How much growth are students demonstrating relative to academically-similar students?
CCRPI
Score
Closing
Gaps
Are all students and all student subgroups making improvements in achievement rates?
Purpose
The purpose of CCRPI is to provide an objective measure of the extent to which schools, districts, and the state are succeeding in providing high-quality opportunities and outcomes for students that can be used for communication and continuous improvement.
Readiness
Are students participating in activities preparing them for and demonstrating readiness for the next level, college, or career?
Graduation Rate
Are students graduating from high school with a regular diploma in four or five years?
School Climate Star Rating
Financial Efficiency Star Rating

4. CCRPI Overview English language arts achievement Content Mastery
Mathematics achievement
Science achievement
Social studies achievement
Progress
English Language Arts growth
Mathematics growth
Progress toward English language proficiency (EL students)
CCRPI
Score
Closing
Gaps
Meeting achievement improvement targets
Elementary: Literacy, student attendance, beyond the core
Middle: Literacy, student attendance, beyond the core
High: Literacy, student attendance, accelerated enrollment, pathway completion, college and career readiness
Readiness
Graduation Rate
High School Only
4-year adjusted cohort graduation rate
5-year adjusted cohort graduation rate
School climate Star Rating
Financial Efficiency Star Rating

5. Where does GaDOE get the data?

6. Data Sources FTE -1 and FTE Survey Student Record Student Class
Assessment Data
CCRPI Applications
EOPA Application
TCSG/USG files
Contact Data Collections for questions about
FTE -1 and FTE Survey
Student Record
Student Class
Contact Assessment and Accountability for questions about
Assessment Data
CCRPI Applications
TCSG/USG files
Contact CTAE for questions about
EOPA Applications

7. What data are used? FTE – 1 and FTE Survey Student Record
Marking periods (start and end dates)
Students reported in schools
Student Record
GTID
School and System
Grade Level
Race
Primary Area (Special Ed)
GAA
Free or Reduced Meal Eligibility (Student Level and CEP)

8. What data are used? Student Record continued English Learner (EL)
Y, N, 1,2,3,4, F
School Entry Code and Date
Withdrawal Code and Date
Days Present and Days Absent
Diploma Type
Date Entered Ninth Grade
Date Entered US School

9. What data are used? Student Class Course Number (CRITICAL) WBL XX.7
Dual Enrollment XX.XXXX4
Credit in Lieu XX.XXXX3
Pathway course numbers must be the correct course numbers
Credit earned in HS courses
Final grade for Beyond the Core

10. What data are used? CCRPI Applications EOPA Application TCSG/USG files
Assessment Matching 1 and 2 – District level
Non-Participation – District level
Cohort Withdrawal Update – District/School level
Summer Graduate – District level
EOPA Application
TCSG/USG files
Assessment files

11. How are the data used?

12. Content Mastery GAA Enrolled School Entry Date School Withdrawal Date
Student Record
GAA Enrolled
School Entry Date
School Withdrawal Date
Date Entered US School
Student Class
Course Number
Course Grade
Course Teacher ID
Assessments
Georgia Milestones
EOC Course Test out Attempt
GAA
Applications
Assessment Matching
Non-participation
FTE
Marking Period Start/End Dates

13. Progress English Language Arts/Mathematics
Progress Towards EL Proficiency
Student Record
School Entry Date
Withdrawal Date
Date Entered US School
Student Class
Course Number
Assessment
Georgia Milestones
Applications
Assessment Matching
Assessment
ACCESS
Applications
Assessment Matching
Please note that students who take an EOC exempt Dual Enrollment course and do not have an EOC test score –will not be included in the ELA progress calculations.
There are no Dual Enrollment courses for Math so all students with applicable test scores should be included in the Progress Calculations.

14. Closing Gaps Student Record Student Class Assessments Applications FTE
School Entry Date
Withdrawal Date
Student Class
Course Number
Assessments
Georgia Milestones
GAA
Applications
Assessment Matching
FTE
Marking Period Start/End Dates

15. Readiness Literacy Attendance Student Record Enrollment Record
School Entry Date
Withdrawal Date
Student Class
Course Number
Credit in Lieu
Assessment
Georgia Milestones
Applications
Assessment Matching
FTE
Marking Period Start/End Dates
Student Record
Enrollment Record
Days Present
Total Days Absent (Excused + Unexcused)
Please note that students who take an EOC exempt Dual Enrollment course and do not have an EOC test score – then they will not be included in the Literacy indicator.

16. Readiness Accelerated Enrollment and Pathway Completion
College and Career Readiness
Student Record
Withdrawal Date
Student Class
Course Number
Course Credit
USG and TCSG Data
TCC Completer
Student Record
Withdrawal Date
Student Class
Course Number
Course Credit
Assessment
National Assessments
EOPA
Applications
Assessment Matching
EOPA (CTAE)
USG and TCSG Data
Students not needing remediation
Applicable to 12th grade students – not cohort related

17. Graduation Rate Student Record Applications Date Entered Ninth Grade
Diploma Type
School Entry Code
Withdrawal Code
Applications
Cohort Withdrawal Update
Summer Graduate Application

18. Common Data Errors

19. Common Data Errors
EOC Courses – Grades of Z reported or course not reported at all
Dual Enrollment not reported correctly (XX.XXXX4)
FTE, course, and/or assessment reported at different schools
No withdrawal date or code reported
Incorrect withdrawal date or code
Incorrect date entered ninth grade

20. Common Data Errors
Failure to mark EL students correctly (EL=Y, 1,2,3,4 or F)
SWD marked incorrectly – no primary area
GAA not marked – mark every year, even if the student is not being assessed on the GAA that year
Not reporting grade correctly or not promoting a student (High school readiness uses all students reported as 12th grade)
Work-Based Learning not tied to another course in the same major (WBL courses are coded using XX.7)

21. Common Data Errors Beyond the Core
Students not enrolled in course with correct course code
Grade issued for the Beyond the Core course not a recognized passing grade (70 or above on a numeric scale; pass on a pass/fail scale; E or M on a performance based grading scale; or greater than a F on a A-F scale)
No grade issued
Z or an I reported in Student Class
Z and I do not count as passing grades
Failure to enroll kindergarteners in BTC courses
Note - Beyond the Core is not an optional indicator
Examples of errors: incorrect course code, grade scale of 1 through 4, grade scale of not meeting, progressing, meeting, etc.
Grade of Z
Not an optional indicator – 1/3 of the value of the Readiness Component

22. Common Data Errors Pathways in CCRPI
A student is considered a pathway completer for CCRPI if the student:
Completed a GaDOE-defined pathway
GaDOE determines if a student completed a GaDOE-defined pathway based on the course codes and credit earned submitted to GaDOE Data Collections by districts
Earned a Technical Certificate of Credit (TCC)
TCSG provides GaDOE with a file of all high school students earning one or more TCCs
Completed a locally-developed, state-approved pathway
GaDOE will determine if a student completed a locally-created, state-approved pathway based on course codes and credit earned submitted to GaDOE Data Collections by districts
Full credit not awarded for course (.5 credit awarded)
Failure to complete all the required courses in a pathway
Incorrect course codes used
Examples of Credit not Awarded.
Student starts pathway in MS and the MS does not give him credit hours for the course. High School gives him credit for the 2 remaining courses. Student must have earned credit in all 3 courses
Student takes one of the courses in the Summer. GaDOE does not collect the summer course enrollment. So credit for this summer course is not captured
Advanced Academic – the most common error is that the student does not have 2 units of sequential course credit in one world langauge

23. Checking Data

24. Checking Data Live Portal Data
Critical school level leaders check these data prior to close of Student Record and Student Class
Live Portal Data verbiage and legends should be read carefully and any issues or concerns directed to the GaDOE accountability specialist immediately
May / early June is the time to correct data
Have local process/procedure to ensure all stakeholders are actively checking data
District level individuals should check LPD to detect trends in errors or see if one school stands out as different from the others

25. Live Portal Data

26. Live Portal Data

27. Checking Reports
Need to point out here that for CCRPI we no longer utilize Absences Greater than 5 Days by Student

28. 2019 Updates
Dual Enrollment courses exempt from EOC will use the college-issued grade for accountability*:
A-Distinguished Learner
B and C-Proficient Learner
Below C-Beginning Learner
Dramatic Writing Course
Consult with Curriculum and Instruction for course number guidance
*See January 10, CCRPI Calculation Update – Dual Enrollment

29. Resources CCRPI Resources for Educators Accountability
Beyond the Core Guidance
Target Resources (2019 Target Scores)
Principal Guides
FAY Guidance
Lexile Scores – Multiple Uses
Accountability
Accountability Specialist
Targets
CCRPI Overview Documents
Pathway Guidance

30. Accountability Team
Paula Swartzberg, Director of Accountability or (404) Lacey Andrews, Accountability Specialist or (404) Kris Floyd, Accountability Specialist or (404) Nicholas Handville, Accountability Specialist or (404) August Ogletree, Ph.D., Accountability Research Specialist or (404) Tianna Sims-Miller, Ph.D., Program Manager, Accountability Research or (404) Allison Timberlake, Ph.D., Deputy Superintendent for Assessment and Accountability or (404)
GaDOE Customer Service Survey: