1. Southern Illinois University Carbondale
Welcome! ELECTRONIC THESIS AND DISSERTATION (ETD) Information Session How to Format and Submit Your ETD
Graduate School
Southern Illinois University Carbondale

2. ETD – The Basics
SIU theses and dissertations must be submitted electronically through the ProQuest submission site.
Upload as one PDF file.
Assistance with saving several Word or PDF files into one PDF file can be requested through

3. Templates

4. Guidelines Online

5. PROQUEST ETD

6. Tips for formatting Use the templates.
Be consistent! Use same font style, same font size.
Left justify text. Do not also right justify.
Double space.
Running heads/headers are not allowed.
Be consistent with headings format.

7. Common Problems Page numbers: - Roman numeral vs Arabic
- Page numbers on landscape pages
- Page numbers change from Word to pdf
Click SUBMIT REVISIONS button
Do not your pdf to etd support
Copyright permission missing

8. Public Domain
All works in the public domain are free for the public to use…
Works that never had copyright protection and works that no longer have copyright protection
Most works created by the United States government
Works published in the United States prior to 1923
Source:

9. Copyright Permission
To use an already published work (text, photograph, drawing, data, etc.) in your paper, you must obtain permission from author or publisher
Most publishers have forms to request permission on their websites.
Cite source in paper AND insert permission letter/ in Appendices

10. Publishing Options Choose “Traditional Publishing” option
ProQuest will upload your paper to OpenSIUC.
OpenSIUC – access on campus
Open Access – access everywhere – (optional – respond to OpenSIUC )
Interlibrary loan – up to 80%

11. Publishing Options

12. OpenSIUC
SIUC dissertations, theses, and research papers since 2008 are available at opensiuc.lib.siu.edu
ETD’s on OpenSIUC are available while on campus
Off-campus access only if ETD’s are Open Access

13. Embargo Options

14. Embargo Options

15. Embargo Options Delaying release in ProQuest 6 months 1 year 2 years
Longer than 2 years – Write a note to
Administrator.
Select reason for delay.

16. Copyright Your Work? As author, you own the copyright
Registering establishes a copyright claim
Protection against infringement, assist with infringement suit
$55 fee in ProQuest to register copyright (optional)
Source:
ProQuest Resources & Guidelines

17. Costs ProQuest Costs: SIU Library copy fee = $25 + tax
Copyright (optional) fee = $55
Traditional Publishing = No fee
Other Costs:
Graduation fee $50-$75
Bound copies (optional)

18. Ordering Bound Copies Bookstore ProQuest
You print the paper and take to Bookstore
Bound copy – pick up or they will mail it
$30 when you place the order
Takes about 4-6 weeks
ProQuest
ProQuest will mail bound copy to you
$56 when you submit ETD
Takes about 8-12 weeks

19. Deadline Dates SPRING 2019 SUMMER 2019
February 8, 2019 Apply for Graduation
April 5, 2019 Format Check
April 12, 2019 Final Submission
SUMMER 2019
June 21, 2019 Apply for Graduation
June 28, 2019 Format Check
July 5, 2019 Final Submission

20. Steps to Take Apply for graduation Download template to write paper
Pass defense
Upload pdf of paper to ProQuest - format check
Submit forms to the Graduate School: Oral Defense, Thesis/Diss. Approval, Human Subjects
Complete Survey of Earned Doctorates (PhD only)
Multiple ETD revisions and reviews, if needed
sent to student when ETD is accepted

21. Approval Forms Thesis/Dissertation Approval, Oral Defense
Thesis/Dissertation Approval forms are archived with the paper in Morris Library
Print on 25% cotton paper
Signatures must be original – no fax, stamps, or color printer
Create 2 originals for each, just in case
Long distance member? Mail early! New digital signature for special circumstances

22. ETD Support Format Support – Graduate School
Student Services Building, 3rd floor
Technical support
ProQuest
ProQuest Frequently Asked Questions

23. Summary
ETD Guidelines and Templates at gradschool.siu.edu – “ETD and Research”
ETD Support for pdf conversion assistance
ProQuest Support for ProQuest website
Submit ETD via ProQuest website
Review and Revise
Submit all forms to the Graduate School
Approved by Graduate School

24. Commencement Visit commencement.siu.edu for information on …
How to apply for graduation
Application deadlines
How to order regalia and announcements
All about the commencement ceremony
When you’ll receive your diploma

25. Questions?