1. Notre Dame University Voluntary Protection Program April 17, 2018
Slide Title: Beyond the Low-Hanging Fruit
Good morning. My name is Michelle Ellison. It is my pleasure to be here with you today as you get your 2016 safety conference & expo underway.
I currently serve as the Assistant Commissioner for the Indiana Department of Labor. I’ve had the pleasure of working for the Indiana Department of Labor for nearly 11.5 years. Most of my time with the department has been serving as the head of the Indiana workplace safety and health consultation division, known as INSafe. We’ll talk a little bit more about INSafe later.
Today, I intend to present you with some information, resources, and food for thought…by talking about workplace safety and health past and present.
Timothy E. Maley
Deputy Commissioner of Labor
Friday, April 05, 2019

2. Today’s Team Dave Crall – VPP Manager Northern Indiana
Michael Connell – General Manager & Operating Partner, Cardinal IG – Fremont
Michelle Ellison – Assistant Commissioner, IDOL Consultation
Shawn French – H&S Manager Eli Lilly and Company, VPPPA Region V Director
Bill Linneweh – Director EHSS Hendrickson, VPPPA Region V Chairperson
Timothy E. Maley – Deputy Commissioner of Labor, Retired Eli Lilly and Company
Friday, April 05, 2019

3. Deputy Commissioner’s Background
Bachelor of Science from Purdue University
Safety management at Eli Lilly and Company ( )
VPP Merit – 2000
VPP STAR – 2003
VPP Recertification – 2006
VPPPA Region V Board of Directors
Director at Large
Vice Chairperson
Senior Consultant for Advanced Worksite Solutions
Deputy Commissioner, Indiana Department of Labor IOSHA
Friday, April 05, 2019

5. We are going to Work with OSHA!

6. Nonfatal Workplace Injury and Illness Rate
Source: Federal Bureau of Labor Statistics’ Survey of Occupational Injuries and Illnesses for Indiana. Rates are per 100 full-time equivalent workers.

7. Partnerships Cooperative agreement - enforcement incentive
Government, management, labor working together
Association-based
CCS, ABC, ICA
Site-specific
Barton-Malow (University of Notre Dame – Campus Crossroads Project)
Pepper Construction of Indiana – Community Hospital East – Campus Re-development Project
Hunt Construction Group in partnership with Smoot/Mezzetta Construction – Lucas Oil Stadium

8. Alliances
Cooperative agreement working together to educate, and provide information - no enforcement incentive
Government, management, labor working together
Indiana Builders Association
Indiana Ready-Mix Concrete Association
DowAgro Sciences

9. Indiana’s Cooperative Programs
Oscar Winski – Blue Arrow Trucking
Lafayette, IN
Cintas Indianapolis, IN
Slide Title: Indiana’s Cooperative Programs
I’d like to spend some time providing you with some information about the Indiana Department of Labor’s cooperative programs.
Friday, April 05, 2019

10. Elements of Effective Safety and Health Management Systems
Management commitment
and employee involvement
Worksite analysis
Slide Title: Voluntary Protection Program
Federally recognized program
82 worksites (permanent and mobile workplaces)
26,451 employees represented
Excellence in safety and health
Incident rates are collectively ~70% below national averages
To learn more:
Safety and health
training
Hazard prevention
and control
Friday, April 05, 2019

11. VPP principles
SAFETY CLIMATE
Management Commitment & Worker Involvement
Management Values, Organizational Policies, Programs and practices
Knowledge
Skill Motivation
Safety Performance
Accidents
Injuries
“The differential effects of transformational leadership facets on employee safety”
Safety Science – August 2013

12. Management Leadership and Employee Involvement
Top management visibility
Safety and health policies communicated
Employee involvement active and meaningful
Management has responsibility, accountability and provides adequate resources
Employees involved in safety and health planning, feedback taken into account
Element #1: Management Leadership and Employee Involvement
Management Leadership
Management must be “on the floor” on a regular basis discussing safety issues. This demonstrates a manager’s interest and dedication to safety and health performance as well as encouraging dialogue with employees.
Clear objectives and goals must be set concerning policies and goals for improved safety and health.
Management must assign clear responsibilities and communicate them. Each person who is responsible should be given the proper resources to proceed. All involved must be held accountable as a team.
Contract workers are required to follow worksite safety and health rules and procedures applicable to their activities while at the site. Make sure that all contractors are aware of VPP at your facility.
Employee Involvement
Employee involvement is one of the essential elements for success in the VPP. Employees must be meaningfully involved in all aspects of VPP participation, including problem identification and resolutions. Employees should provide feedback for all safety and health planning stages.
By making employees a part of the overall process, they have the opportunity to work more effectively within the organization.

13. Worksite Analysis Pre-use/Pre-Startup analysis Comprehensive surveys
Written Industrial Hygiene Plan
Self Inspections
Routine hazard analysis
Employee reporting of hazards
Accident investigation
Trend analysis
Element #2: Worksite Analysis
Utilize the safety and health staff to analyze and evaluate new or modified equipment, processes and materials.
Develop baseline surveys of safety and health conditions at your facility. Industrial hygienists should utilize nationally recognized procedures for sampling, testing and analysis.
Self inspections for general industry should be performed at least once a month, covering the entire facility each quarter. For the construction industry, weekly inspections of the entire worksite by management are required, and monthly inspections of the entire worksite should be conducted by the safety and health committee.
Analysis of hazards for individual jobs and processes is required, as well as revision and updating of safety and health training procedures. Phase Hazard Analysis is required for the construction industry.
Employee reporting of hazards should be a formal, written system and include verification of correction and completion. Employees should have no fear of reprisal.
Accident investigation should include written procedures and reports of investigation. Information should be distributed to employees. Include root causes and the lessons learned from such events.
A site trend analysis should include injury and illness information, inspection findings and reports of hazards.

14. Hazard Prevention and Control
Hazard tracking system
Hierarchy of controls
Preventive maintenance
Emergency response procedures
Medical program
Element #3: Hazard Prevention and Control
A system for tracking hazard elimination or control in a timely manner.
The site must develop a hierarchy of “controls” including engineer out/eliminate hazards; enclose/barricade/isolate hazard; administrative procedures and controls; and personal protective equipment (PPE).
Preventive maintenance should include a review of workplace equipment, maintenance records and backlogs.
A site should have written emergency procedures including PPE, first aid and emergency phone numbers. In addition, the facility should conduct an annual evacuation drill.
A medical program should include timely access to occupational physicians and nurses. Include medical personnel in hazard analysis and comprehensive surveys. Make sure that your facility has CPR and first aid trained personnel available on all shifts.

15. Safety and Health Training
Everyone’s responsibility, from top managers to hourly workers
Schedule training sessions on a regular basis
Maintain documentation of training
Element #4: Safety and Health Training
Create a positive atmosphere of safety being everyone’s responsibility. It is a total team effort and includes everyone from top managers to line workers.
Schedule training sessions on a regular basis to ensure consistency. Employee training should incorporate awareness of hazards, safe work procedures and emergency situations. Refresher courses should be available. Maintain documentation of all training sessions.

16. VPP Requirements
All VPP elements in place for at least one year before evaluation and in compliance with OSHA Standards
DART (Days Away Restricted Transfer Rate) below latest BLS data
TCIR (Total Case Incident Rate) below latest BLS data
After implementing the four elements at your site, the following requirements will be analyzed in your application and onsite evaluation.
A written statement is required from all collective bargaining agents.
If all elements are successfully followed, your site will be awarded the VPP Star, Merit or Star Demonstration designation.

17. The Onsite Evaluation
After application is submitted, Indiana OSHA will conduct an onsite evaluation
Onsite team: minimum of 3 people including Special Government Employees (SGEs) from VPP sites
Onsite visit typically lasts 4 days—Monday noon to Friday noon
Consists of documentation/site review/ employee interviews/tour of jobsites
Upon submittal and acceptance of your VPP application, OSHA will arrange for an onsite evaluation at your facility. The onsite evaluation team will consist of a minimum of 3 people, including an OSHA or DOE team leader, an industrial hygienist and a safety and health professional.
Many times a Special Government Employee (SGE) for the VPP Volunteer’s program will be part of the review team. SGE’s are from VPP sites and have experience applying OSHA regulations and have held or are in a VPP leadership position at their site or company. They bring special knowledge to onsite evaluations and in turn gain a strengthened relationship with OSHA, personal contacts with others in the safety and health field and the opportunity to learn best practices from other worksites.
The length of the onsite visit will depend on the size of your facility, but typically lasts four days. The evaluation of very large facilities could last up to two weeks. The evaluation itself consists of documentation review, an actual site review and employee interviews.

18. Indiana SGE graduation at Eli Lilly and Company
Friday, April 05, 2019

19. Indiana VPP Stats DART SGEs = 125 Sites = 90 100 sites by 2019 !!!!
Employees in the program = 26,378
TCIR
VPP sites average = 1.2
BLS average = 3.6
Below BLS average = 71.2%
DART
VPP sites average = 0.5
BLS average = 2.2
Below BLS average = 79.7%
SGEs = 125

20. Friday, April 05, 2019

21. OH&S, Occupational Health and Safety
August 29,2016
“Other States Looking at Indiana/Virginia Model
The VPP trail blazed by Indiana in 1995, when the Indiana Department of Labor successfully codified VPP into law by a state statute, has been followed by Virginia and may soon be traveled by other states, Courtney Malveaux, VPPPA's government affairs counsel, reports.”
Friday, April 05, 2019

22. Participants 3M Astra Zeneca Cintas Cummins Engine Eli Lilly
GE Aviation
Kimball
Marathon
Monsanto
Nucor Steel
Raytheon
City of Jasper
Friday, April 05, 2019

23. Benefits of VPP Improves safety performance
Decline in injury, illness and lost work day rates
Creates economic benefits
Reduced absenteeism rates, insurance premiums and workers compensation costs
Enhances public recognition and outreach
Improved relationship with IOSHA and surrounding community
Increases Employee Benefits
Higher morale and feeling of ownership among employees

24. VPP/SHARP Roadmap to Success
Explore, learn, question and assess value
Contact Indiana OSHA to express interest
Secure management and employee acceptance
Meet with your Indiana VPP/SHARP Leader
Work quarterly with your Indiana VPP/SHARP Leader on your safety program
Connect with a Mentor
Attend SGE/VPP training and best practice meetings
Develop a VPP roadmap
Complete a VPP application request
Target an evaluation date
Prepare for evaluation
Success! Achieve certification
Plan celebration (include chocolate cake)
Friday, April 05, 2019

25. Learning Points VPP is an effective management System
Don’t force the program, encourage people to join
Involve employees early and often
Educate don’t criticize management
Employee morale will be increased
Management and employees can be apprehensive
VPP is a paradigm shift
Frequent communication is critical
Engage OSHA early
Benchmarking and mentors are very helpful
Be proactive in setting up logistics for assessment
VPP is a journey not a “quick fix”