1. Student Information System (SIS) Report
Presentation to the UTFAB
Monday March 11, 2013
Bob Engmark, Director, Information Systems
Rusty Scott, Associate Director ACNS
Chris Seng, University Registrar

2. UTFAB SIS Spring 13 Presentation
Agenda
Student Information System (SIS)
Recent Activities
Projects Underway and Ahead
Funding Request FY14
Questions
4/2/2019
UTFAB SIS Spring 13 Presentation

3. UTFAB SIS Spring 13 Presentation
SIS Background:
Collaboration with UTFAB began in 2004
ACNS, IS, Enrollment and Access
Hardware, Software and Staffing
Many Systems
ARIES – The Student Information System
Document Imaging and Workflow
Degree Audit Reporting and Transfer course equivalency system (TES)
Reporting database
International Student System
Loan Management
ARIESweb – Faculty and Staff self-service
RAMweb and RamRecords – Student and former student self-service
This project and collaboration we have is a big deal and your support is critical. This reaches far more broadly than you might think.
SIS scope
Very large infrastructure, not like a building you see everyday but a foundational part of any higher education institution.
Includes hardware, software and staffing
There are a number of systems and databases included. Some vendor supplied software, some local development solutions
Many exchanges of data with other systems,
Some data interfaces are with external gourps such as the US Dept of Ed and the state dept of ed.
Included in the SIS are quite a few specialized systems and software.
4/2/2019
UTFAB SIS Spring 13 Presentation

4. Offices Supported by Student System
All Academic Departments
Accounts Receivable
Admissions
CASA
Catalog and Curriculum
Division of Continuing Education
Graduate School
Registrar’s Office
Student Financial Services
Institutional Research
Countless offices and departments are supported by the SIS.
4/2/2019
UTFAB SIS Spring 13 Presentation

5. UTFAB SIS Spring 13 Presentation
SIS – System Usage in 2012
Over 2,500 faculty and staff
90,058 different people used RAMweb
4,861,292 RAMweb logins
1,140,534 ARIESweb logins
FAMweb access grants
Grades                              10680
Transcripts                        10689
Class schedule                
eBilling                              22924
1098T tax form                
Usage of the system is significant. The number of users and people logging in is quite large.
4/2/2019
UTFAB SIS Spring 13 Presentation

6. RAMweb logins by year
Logins
Year
4/2/2019

7. Summary of Recent Activities
System Upgrades
Banner and Oracle upgrades
Financial Aid regulatory updates
College Opportunity Fund
RamCT
Integration of INTO CSU to SIS
International students in English Language programs progressing to be degree seeking students
Project continues this year to integrate fully to SIS
~400 students Spring 2013
Software upgrades are ongoing
INTO was mentioned in the fall meeting. The effort continues.
4/2/2019
UTFAB SIS Spring 13 Presentation

8. Summary of Recent Activities - ARIESweb
Planned Leave Details
INTO flag indicator to alert staff
Waitlist report for department staff
Specialized reports for departments
Veterans, INTO, Athletics, Other groups
‘Full Fee Paying’ student lookup tool Repeat / Delete information
Graduate Admissions letter
Colorado State University is implementing a new leave policy that makes it easier for undergraduate students who find it necessary to take a one-semester break in enrollment to do so.
Beginning Fall 2013, undergraduate students can schedule a “Planned Leave,” which will allow eligible individuals to take a one-time, one semester leave for any regular fall or spring semester (leave is not necessary for summer terms). Planned Leave is ideal for students pursuing short-term internships or academic study elsewhere in the U.S.; serving through missions/volunteering or the military, or focusing on medical, family/personal, or financial circumstances.
Advantages of Planned Leave over “Stopping Out” (taking time away without Planned Leave in place):
Students on Planned Leave maintain eligibility for University enrollment without needing to pursue the full readmission process.
Students on Planned Leave retain their major, minor, and concentration designations during their absence and are scheduled to register according to their class level priority when they return.
Students on Planned Leave remain “active” in campus communications systems and can receive updates/notices from their academic advisor/department and/or other campus offices.
Students on Planned Leave will have no break in enrollment on their CSU transcript.
4/2/2019
UTFAB SIS Spring 13 Presentation

9. Summary of Recent Activities - ARIESweb (cont’)
Classroom availability and reservations
RamCT combined course updates
My weekly schedule changes to display
Add/drop/withdrawal dates and display non-credit courses and total credits and university withdrawal warning
Electronic grade change report
Flu reporting
4/2/2019
UTFAB SIS Spring 13 Presentation

10. Summary of Recent Activities - Ramweb
UTFAB Logo added
Planned Leave request process
Faculty governance approved action
Security Audit review and changes
Repeat / Delete information
My weekly schedule changes to display
Add/drop/withdrawal dates and display non-credit courses and total credits and university withdrawal warning
Billina Summary By Term enhancements (RW)
Add “expand all” option, Show refunds and payments in detail
4/2/2019
UTFAB SIS Spring 13 Presentation

11. Summary of Recent Activities - Ramweb (cont’)
COF display and processing logic changes for new students
Integrated AlcoholEDU and SexualAssaultEDU for new Fall and spring incoming students under 23
ASCSU election support
Flu reporting
Directory preferences
Red flag alerts
For password changes
4/2/2019
UTFAB SIS Spring 13 Presentation

12. Summary of Recent Activities - FAMweb
More access for eBilling Grantees
Account Analysis, Summary By Term, Amount Billed and Due
New Tax section and Grantee access available
Print 1098-T form, See additional 1098-T data
Consent to electronic notification of 1098-T data (student only)
4/2/2019
UTFAB SIS Spring 13 Presentation

13. UTFAB SIS Spring 13 Presentation
Upcoming Projects
System upgrades and changes (Ongoing effort!)
DARS application to u.achieve – Kick off SM 2013
Banner – Due March 31
INTO changes – ongoing in 2013
RamCT Upgrade
RAMweb and ARIESweb
New Class Schedule interface –Nearing completion
More changes for INTO CSU students - Ongoing
Health Insurance (RAMweb) – Summer 2013
Mass electronic grade changes – Summer 2013
4/2/2019
UTFAB SIS Spring 13 Presentation

14. UTFAB SIS Spring 13 Presentation
More upcoming
RAMweb, ARIESweb and SIS Infrastructure
Build Academic Program milestones in DARS – SM 2013
Courses Catalog - Underway
RamCT upgrades
Regular intervals, two revisions/year
Class Schedule software system - Late 2013
Financial Aid in FAMweb
Student requirements, cost of attendance and awards
Mobile connectivity to RAMweb type services
Grades, Student Course list, Registration, Financial aid, etc…
Randy will be sharing on boopsie in coming weeks. Transition year.
FY 14 we’re partnering on the transition, centrally funded.
To expand mobile services to include the following:
4/2/2019
UTFAB SIS Spring 13 Presentation

15. UTFAB SIS Spring 13 Presentation
Projects on Hold
RAMweb and ARIESweb
Redesign main page AW and RW pages
Overhaul of RW and AW code to bring current
Electronic request for major, minor (field of study) changes
Create ‘Graduation Ready’ checklist for undergrads
Enrollment Verification Letters
Repeat/ Delete process
Many others, excel spreadsheet
FAMweb – Phase II
Grantee data updates (address, , other)
SIS
Banner XE upgrade
4/2/2019
UTFAB SIS Spring 13 Presentation

16. UTFAB SIS Spring 13 Presentation
Staffing Update
UTFAB funded developer
Formal update and FY14 request later this spring
Staffing resource contributions from ACNS, Information Systems and Registrar to support developer with standards, analysis, specifications, testing, etc…
Collaboration has been great!
4/2/2019
UTFAB SIS Spring 13 Presentation

17. UTFAB SIS Spring 13 Presentation
FY 14 Funding Request
FY13 Total Budget $1,502,791
(UTFAB + Univ match + I.S. support)
FY 13 UTFAB Support $ 572,726
Hardware/software maintenance inflation $ ,206
Salary and Fringe increase $ ,324
Total FY14 Request $ 605,256
Any additional costs absorbed centrally
University matches UTFAB support
4/2/2019
UTFAB SIS Spring 13 Presentation

18. UTFAB SIS Spring 13 Presentation
Staffing for FY14, Split 50/50
5 professionals
RAMweb/Developer (2) – E&A
Middleware/Applications Developer – ACNS
Web Applications Specialist – IS
DBA (Database Administrator) – IS
Student staff – E&A
These staff are critical to SIS
4/2/2019
UTFAB SIS Spring 13 Presentation

19. UTFAB Funding Criteria
1. Benefit as many students as possible
All students at CSU are benefiting.
2. Ability to effectively utilize the fee
Your decision.
3. Not funded by CFT
Check.
4. Adherence to budget and accountability
5. Potential for direct student use
Absolutely.
6. Effort, thought & clarity in the plan
7. Quantitative usage data
Several examples
8. Financial co-sponsorship
60% of total funded by the University.
9. Central/distributed balance
10. Cost/benefit ratio
Fall 2011 Census – 30,450 students benefit.
4/2/2019
UTFAB SIS Spring 13 Presentation

20. UTFAB SIS Spring 13 Presentation
Summary
We appreciate your continued support of the project
The UTF and student support provided the original impetus for the project
The SIS is critical core infrastructure
The systems are performing exceptionally well and meeting all demands for service
Thank you for your support!
4/2/2019
UTFAB SIS Spring 13 Presentation

21. UTFAB SIS Spring 13 Presentation
Questions…
are most welcome.
4/2/2019
UTFAB SIS Spring 13 Presentation