1. Every Day Matters Attendance Team Conference
September 6, 2018

2. Thank You to Our Sponsors!

3. Attendance Project Team
Welcome
Kelly Callahan
Co-Chair,
Mission: Graduate
Attendance Project Team

4. Thank You to Our Conference Planning Team!
Teri Wimborne
Laurel Wyckoff
Kelly Callahan
Patsy Nelson
Evelyn Bonilla
Angelo Gonzales
Kathy Gall
Maria Molina
Marvin Johnson
Emily Padilla
Daphne Strader
Anne Tafoya
Teri Wimborne
Renata Witte

5. #EveryDayMatters18 MissionGraduateNM @MissionGraduate
Join Us on Social Media
#EveryDayMatters18
@MissionGraduate
MissionGraduateNM

6. Conference Objectives
Welcome!
Conference Objectives
By the end of today’s conference, each participating school/district team will:
Develop a robust, data driven plan for the 2018/2019 school year
Have a better understanding of to use data on a regular basis
Understand the different tactics for and difference between tiers one and two.

7. Overview of Day Laying the Groundwork Break-Out session 1
About Mission: Graduate
Painting a Picture of District Data
Break-Out session 1
Six options
Guided Team time
Lunch
Student Voice
Break out Session 2
Guided Team Time
Family Voice and Close

8. Success and Fail Forward Walls
Post your successes AND your fail forwards!

9. Mission: Graduate Angelo Gonzales, Ph.D. Chief Strategy Officer,
United Way of Central New Mexico

11. About Mission: Graduate
Mission: Graduate is a cradle-to-career education partnership serving Central New Mexico.

12. Our Big Goal 60,000 New Central NM Graduates with
College Degrees and Certificates by 2020

13. Prepared for College, Career, & Life
Our Work
School Attendance & Engagement
Teacher Support
College & Career Readiness
Adult Transitions to College
Prepared for College, Career, & Life

15. Our Theory of Change Mission: Graduate works by:
Identifying effective educational practices;
Leveraging and aligning existing resources to replicate and spread impactful practices; and
Collaborating across organizational boundaries to help every student succeed.

16. Welcoming Remarks Raquel Reedy Superintendent
Albuquerque Public Schools
Co-Chair
Mission: Graduate Vision Council

17. Painting the Picture of District Data
Angelo Gonzales, Ph.D.
Chief Strategy Officer,
United Way of Central New Mexico

18. Attendance: <85-90% school attendance
Why Attendance?
Attendance is one of three key predictors of falling off track to graduation.
Attendance: <85-90% school attendance
Behavior: “unsatisfactory” behavior mark in at least one class
Course Performance: A final grade of “F” in Math and/or English or Credit-Bearing HS Course
Source: Robert Balfanz, “Building a Grad Nation: The Role of Learning Beyond the Classroom,” Presentation to the C.S. Mott Foundation, September 2011.

19. Truancy and Chronic Absence
Habitual truancy: 10 or more unexcused absences in a given school year
Chronic absence: missing 10% or more of school days for any reason

20. Chronic Absence is Research-Based
Less likely to:
Build good attendance habits
Read by third grade
Stay in school
Graduate from high school
Excused Absences
Chronic Absence +
Unexcused
Absences +
Suspensions

21. ADA versus Chronic Absence
Average Daily Attendance and Chronic Absence
Average Daily Attendance (percentage of students present on the average day)
% Chronic Absence (percentage of students who missed 10% or more of school days)

22. Three Views of Attendance Data
Habitual Truancy
Chronic Absence: 10% Threshold
Chronic Absence: 15-Day Threshold

23. Habitual Truancy
District Total: 19.7%

24. APS Change in Habitual Truancy
Truancy Rate
Truancy Rate
Percent Change
District
18.6%
17.4%
-1.2%
Elementary
14.3%
14.0%
-0.3%
Middle
19.0%
16.2%
-2.9%
High
23.4%
21.7%
-1.7%

25. Chronic Absence: 10% Threshold
APS has started tracking chronic absence.
In APS, 51 out of 138 schools (37%) decreased their school’s chronic absence rate from the school year to
The highest reduction was in an elementary school at 6.5%.

26. Chronic Absence: 10% Threshold
Chronic Absence by Time Period
Chronic Absence by Gender

27. Chronic Absence: 10% Threshold
Chronic Absence by Grade Level
Chronic Absence by Race & Ethnicity

28. Chronic Absence: 10% Threshold
Chronic Absence by Zip Code

29. Chronic Absence: 15-Day Threshold
Source: U.S. Department of Education, Office of Civil Rights Dataset, 2015

30. Chronic Absence: 15-Day Threshold
Source: U.S. Department of Education, Office of Civil Rights Dataset, 2015

31. What are you looking to learn about at this conference?
Team Table Talk
What are you looking to learn about at this conference?

32. Integration and Alignment
90 Day Plans
School Structures and Systems
Goal Teams, Professional Learning  Communities,  Councils/Committees
Early Warning System
Family Engagement Efforts/Plan
Events
Parent Teacher Conferences
Services/Programs/Supports
Staff roles and functions - all staff have a role
Volunteerism
Community Partnerships - all partnerships should at least carry the message that every day and every class matter
Communications (to staff, students, families and community)

33. Team Assignment
Take the next five minutes to look at the program agenda and determine which break-out sessions each of your team members will go to.
Remember that you will debrief your session to your teammates after the session.

34. Break-Out Session #1

35. Break Out #1 Room Assignments
Workshop
Room
Grounding in the 3-Tier Structure
Acoma/Zuni
From Talk to Action - Using Data to Increase Attendance
Tesuque
Go Team! Essentials of Successful Attendance Teams
Apache
Meeting in the Middle: How to Implement Strong Tier 2 Strategies and Supports
Banquet Room
Celebrating Success – The Importance of Small Wins
Isleta/Jemez
Working SMART: How Leaders can Align Attendance with School Goals, Structures, and Functions
Taos

36. Debrief Breakout Session #1
Team Assignment
Debrief Breakout Session #1
Briefly share tools and techniques that you heard about with the rest of your team members.

37. Guided Team Time

38. Focus on Tier 2 Goals
Teri Wimborne

39. Universal Intervention
Focus on Tier 2 Goals
High Cost
Individualized 
Intervention
Low Cost
Universal Intervention

40. How to Set a Gutsy Goal

41. Definition*
A GOAL is a desired future level of achievement for an indicator or performance measure (i.e., chronic absence).
Long-term Goal: What do we realistically hope to accomplish in the next 3+ years?
Medium-term Goal: What do we realistically hope to accomplish in the next months?
Short-term Goal: What do we realistically hope to accomplish in the next week, month, or several months?
*Drawn from Results-Based Accountability

42. M:G Goal, Tracking Progress
60,000 New Central NM Graduates with
College Degrees and Certificates by 2020

43. Setting the Goal: Why 60,000 Degrees?
253,387 ÷
506,775 =
50%
253, ,977 = 60,410 new degrees from increasing attainment rate
Source: U.S. Census, American Community Survey 2010, 5-Year Estimates. The data represent the four counties in Central NM.

44. In Other Words…
50% target
Mission: Graduate’s goal is tied to a degree attainment rate target of 50% by 2020.
Source: U.S. Census, American Community Survey 2012, 5-Year Estimates.

45. Getting to Gutsy: Why 60,000 and Not 50%?
What’s with in our control?
How can we inspire the community to want to stretch themselves to achieve the goal?
Will it drive the kind of change we’d like to see in our community?
Is it achievable?
Can we measure it?

46. Setting a Tier 2 Goal Starts with Understanding WHO is absent
Combatting Chronic Absence Through School Attendance Teams
4/21/2016
Setting a Tier 2 Goal Starts with Understanding WHO is absent
Chronic Absence by Gender
% SATISFACTORY Attendance (missing less than 5% of school days)
% AT-RISK Attendance (missing % of school days)
Pretty typical
% MODERATE Chronic Absence (missing % of school days)
% SEVERE Chronic Absence (missing 20% or more of school days)
BOYS
(592 STUDENTS)
GIRLS
(645 STUDENTS)
Head 2 Toe 2016

47. Understanding WHO is absent
Chronic Absence by Grade Level
% SATISFACTORY Attendance (missing less than 5% of school days)
% AT-RISK Attendance (missing % of school days)
% MODERATE Chronic Absence (missing % of school days)
% SEVERE Chronic Absence (missing 20% or more of school days)
GRADE 9
(367 STUDENTS)
GRADE 10
(329 STUDENTS)
GRADE 11
(285 STUDENTS)
GRADE 12
(256 STUDENTS)

48. Two Observations from the Example
Boys have a higher chronic absence rate than girls (30% vs. 20%)
9th graders have the highest chronic absence rate compared to the other grades in the school (30% vs. 24%, 25%, and 20%).

49. Questions to Consider
What does the historical chronic absence rate look like for these subgroups?
Can you break down your data even further to understand which boys (and girls) are most absent – combining gender with race/ethnicity, grade level, special education status, ELL status, tribal affiliation, etc?
Where do you have the greatest opportunity to effect change…in the short term? Medium term? Long term?
How will you frame your goal – in terms of percentages or people?
How might you craft a goal that motivates people to action?

50. Examples
Goal 1 (Long Term): Close the gender gap and reduce overall chronic absence rates for both boys and girls to 12% by the end of next school year.
Goal 2 (Medium Term): Identify 18 chronically absent 9th grade students at the end of the first quarter and help them achieve satisfactory attendance by the end of the fourth quarter.
Note: Moving 18 ninth graders from chronically absent to satisfactory attendance would result in a 5 percentage point decrease in the overall chronic absence rate in this example.
Goal 3 (Short Term): Achieve an overall 9th grade chronic absence rate for the first quarter of 10% or less.

51. Team Assignment
Set your Tier 2 goals and develop some strategies that will help you to achieve them

52. Lunch

53. Student Voice Facilitated by: Laurel Wyckoff
Education Outreach Manager,
New Mexico PBS and
Chair, Mission: Graduate
High School Graduation Network

54. Breakout Session #2

55. Breakout #2 Room Assignments
Workshop
Room
Taking the Lead – The Role of Administrators in Attendance Work
Isleta/Jemez
Who You Gonna Call? Successful School/Resource Partnerships
Acoma/Zuni
Planning Attendance Strategies Across The Tiers: Developing an Outreach and Intervention Plan
APS - Angela Crespin/Tony Watkins
Banquet Room
Other Districts – Dr. Megan Dunn Davison
Taos
Student Panel on Attendance – Facilitated by Selena Hardy
Apache
Building Results Focused Partnerships for Attendance
Tesuque

56. Guided Team Time

57. Debrief Breakout Session #2
Team Assignment
Debrief Breakout Session #2

58. Guided Team Time
Creating Your Plan For The Year

59. Team Assignment
Work together to plan out your 2018/2019 school year meeting dates and activities

60. Family Voice Video

61. Closing & Evaluation & Door Prizes!
Thank you for attending!

62. Tell Us How We Did

63. Thank You Again to Our Sponsors!