1. Running a Successful Program Abroad
Grace Schneider Director of Education Abroad

2. Responsibilities Prior to Departure
Submit a program proposal form
Attend overseas program director training
Register the participants
Students: goabroad.cua.edu
Faculty, staff, & guests: International Travel Registry
Submit a student insurance roster (non-CUAbroad programs only)
Hold a pre-departure orientation
Request a travel advance, if necessary
Register for the Smart Traveler Enrollment Program

3. Pre-departure Orientation
Itinerary & travel arrangements
Academic and behavioral expectations
Health & Safety
Insurance, immunizations, prescription medication
Emergency protocol, contacts, safety advice
Registering side trips in their GoAbroad online application
Accommodations
Cell phones and packing
Culture and culture shock
Money matters
Topics to Address:

4. Documents to Bring Important contacts Student phone numbers Itinerary
Passport copies
Insurance cards and information
Student medical information
Folder, binder, or envelope for receipts

5. Accessing Student Information Online
Go to
Sign in with your CUA network ID and password
Click ‘Applicants,’ then ‘Search.’ Enter student name or program keyword and term.
Select application.
Click on ‘Questionnaires’ and ‘Profile’ tab to view student information:
Passport
Flight itineraries
Health form
Emergency contacts

6. Responsibilities While Abroad
Teach, lead, or direct program activities!
Resolve any incidents or emergencies with Catholic University or on-site help, if needed. Submit an incident report upon resolution of the incident.
Maintain financial records.

7. Crisis Management Protocol
Remove the participants from danger
Contact local authorities to start handling the situation.
Call police, medical personnel, US Embassy, as appropriate.
Call Public Safety at
Give them the details of the situation. They will coordinate the on-campus response and help you decide what to do next.
Call UnitedHealthcare Global for assistance in evaluating the situation if there is a medical emergency involved.
View the Catholic University Overseas Crisis Management Protocol online.
You’re not necessarily responsible for solving all incidents. With some, you may just need to ‘move the box’ to someone appropriate.
Do not leave a hurt student unattended. It’s best to have 2 staff on the program or other on-site assistance. If neither is available, consult CUA to decide how to handle the situation.

8. Responsibilities Upon Return
Submit grades
File expense report within 10 days
Review program evaluations
Final report and budget review
Recommended:
Re-entry workshop or event
Submit proposal for next year!

9. CUAbroad Contact Information
Webpages:
CUAbroad Home Page
CUAbroad Program Director Page
Grace Schneider:
Mario Ortiz:
Phone:
CUAbroad: (202)