1. ANNUAL GENERAL MEETING MONTAGUE GARDENS MARCONI BEAM NPC
6 NOVEMBER 2018
UNIT 5 PLATINUM CRESCENT, SCHOOL STREET, MILNERTON, 7441
TEL:

2. AGENDA WELCOME AND APPOLOGIES MEMBERSHIP QUORUM CHAIRMAN’S REPORT
APPROVAL OF AGENDA
FEEDBACK ON CID OPPERATIONS 2017/2018– GARY BOWER
APPROVAL OF IMPLEMETNATION PLAN – 2019/2020
PRESENTATION OF BUDGET BY FINACIAL DIRECTOR, JEDD WILLIAMS
APPROVAL OF BUDGET 2019/2020
CONFIRMATION OF AUDITORS
CONFIRMATION OF COMPANY SECRETARY
ELECTION OF BOARD MEMBERS
GENERAL/ Q&A
ADJOURNMENT

3. CHAIRMAN’S REPORT
I want to take this opportunity to thank our Directors and staff for all the hard work that they have put into the operations of the MMID to date.
Conan Cole, Piet de Klerk, and Nick Nichols joined the founding Board of Directors during the course of the year.
Unfortunately, Peter Mann (a founding director) and Nick Nichols have tendered their resignations and will not serve as Directors going forward.
I want to welcome Alda van Niekerk who joined the MMID as our projects co-ordinator.
I also I want to thank Deon Coetzee of York International for their kind donation of an air-conditioning unit for the MMID office.
This is the 1st Annual General Meeting of the Montague Gardens Marconi Beam NPC otherwise known as the Montague Gardens Marconi Beam Improvement District or simply the MMID, which was officially established on the 1st July 2017.

4. The past year can best be described as the foundation phase of the five-year plan that was approved by a majority of property owners in 2016.
We are laying the structure and foundation of the NPC for the next 3.5 years so that we can hand the baton on to future Directors to run within the ensuing years.
We have made good progress despite the time that we had to spend on the establishment of the company and the improvement district. This included the hiring of staff, establishing an office and appointing contractors.
We now have a solid board of directors and staff members who are committed to the success of the MMID.

5. Combatting crime and cleaning up the area have been major achievements
Combatting crime and cleaning up the area have been major achievements. Feedback from property and business owners has been positive and they have noticed a substantial difference in the area.
We have also made progress in maintaining and renewing the area. Notable projects are the repair of the vibracrete wall bordering Joe Slovo Park along Omuramba Road and the renewal of the corners of Koeberg Road and Montague Drive.
Unemployed and homeless people have been employed to assist with cleaning, bush clearing, and maintenance projects.

6. The Board has plans in place to commence with a number of projects in the ensuing year.
Good working relationships have been formed with various departments of the City of City Town. These include Solid Waste, Social Development, Economic Development, Law Enforcement.
There has also been positive co-operation with the Milnerton Community Policing Forum and SAPS.
The operations and the projects that all Improvement Districts undertake are broken down into six programmes. Each programme has a corresponding Director.
The day to day operations of the MMID is undertaken by the MMID staff under the leadership of our manager, Gary Bower.   

7. Commence installing CCTV cameras and equipment
Commence installing CCTV cameras and equipment. This has been a learning curve in lieu of the various types of hardware and related software on the market. With this said, we contracted the services of a security risk analyst, Willem Scholtz who put together a risk assessment which will assist us in the placement of CCTV cameras.
Improve networking between public safety stakeholders:
  o The MMID
o Neighbourhood Watches – residential neighbourhoods neighbouring Montague Gardens & Marconi Beam.
o Security companies (armed response & guarding companies)
o SAPS.
o Law Enforcement
Recycling project – Reduce, Reuse and Recycle
As mentioned before, the recycling project will have a number of benefits.
It will reduce waste in general; it will improve security by structuring the way businesses interact with vagrants and bin pickers; it will empower certain homeless and unemployed people and it will reduce litter in our district.

8. Major intersections – upgrading project: This project has already started. First impressions count. People entering the area will be impressed. An example will be set for businesses to follow.
 Clean verges competition – Businesses will be encouraged to maintain their verges and keep them neat and tidy. A competition will be held and businesses that do well will receive certificates and trophies.
Not only will this uplift our properties but it has other benefits. It is important in terms of the “broken window” crime prevention strategy. Criminals and other anti-social elements feel uncomfortable in an area that they perceive to be well managed.
Where possible, unemployed or homeless people will be employed to assist with the projects.
 A garden service will be started to assist businesses to maintain verges. It is hoped that we will be able to empower unemployed or homeless people in the process.
 A business directory is in the process of being implemented to promote businesses in the area.
We are working on a factory shop directory with a map to show where the factory shops are located and what they sell.

9. Challenges:
Lack of reporting: – crime and grime
Informal trading: – The MMID is working with the department of economic development in the CoCT to compile a workable plan that will manage informal traders in a way that will benefit all stakeholders as far as possible.
The MMID will not allow more informal traders to enter the area and it will monitor the existing traders carefully to ensure that they do not impinge on the rights of property owners and businesses. We will take into account that they do provide a service in certain parts of our district. We must also be mindful of the massive unemployment problem that the country is dealing with.
Illegal dumping:
Illegal dumping is a major problem that we have been struggling to control. This is despite a number of vehicles that have been impounded when our patrollers have caught suspects in the act.
We are hopeful that the problem will be reduced when we install CCTV cameras.

10. Vagrancy & homeless people:
This is reflective of our economy and lack of employment opportunities. Although there are people that are genuinely homeless and unemployed, there are also a number of criminals and drug addicts that take part in criminal activities in the area.
Conclusion:
To make a significant impact, the MMID needs property owners and business owners to participate in our activities and initiatives.
We need your help to meet our mandate and to exceed it.
Our Area, Our Community, Our Safety, Our Shared Responsibility

11. We are working towards a safe, clean and friendly public environment in which to work, invest and do business.
MMID MANDATE:
Improving safety and security.
Enhancing and supplementing municipal services.
Facilitating investment.
Facilitating a co-operative approach between the City and the private sector.
Enabling the upliftment of the Montague Gardens-Marconi Beam area.
Promoting economic growth and sustainable development.

12. Introduction to an improvement district
PROGRAMMES TO IMPLEMENT GOALS
As per the approved implementation plan, the MMID's operations are divided into 6 programmes, each with a corresponding director.
The MMID staff and the outsourced service providers are responsible for implementing the programmes.
• Programme 1 - MMID Management and Operations
• Programme 2 - MMID Public Safety
• Programme 3 - MMID Cleansing
• Programme 4 - MMID Urban Management
• Programme 5 - MMID Social Development
• Programme 6 - MMID Marketing, Stakeholder Relations and Public Relations.

13. Management and Operations Marketing, Stakeholder and Public Relations
Programme 1
Management and Operations
Programme 6
Marketing, Stakeholder and Public Relations
FINANCES
Programme 2
Public safety
Programme 3
Cleansing
Programme 4
Urban Management
Programme 5
Social Development

14. PROGRAMME 1 - OPERATIONS
Office Space
Bakkie for our manager

15. ACHIEVEMENTS FUTURE PLANS We have set up and equipped an office
Hired staff
Appointed service providers
Like any ‘new business’ there are growing pains – infrastructure, setting up technology and building up networks:
connecting with other SRA managers
getting to know community leaders
meeting sub council leaders
liaising with COCT departments
FUTURE PLANS
To meet our mandate and exceed it where possible.

16. PROGRAMME 2 - PUBLIC SAFETY

17. SERVICE PROVIDER - STAR ALARMS

18. Crime has been reduced across all categories and this has been achieved by 24/7 patrolling by 3 vehicles.
Vehicle patrols
Stand downs
Foot patrols
Interaction with the homeless
Public assistance, ie, helping with flat tyres, running out of petrol and directions
Medical assistance, ie, calling medical support services.
All the above make the MMID Public Safety Officer visible and engaging positively with and within the community.
MMID Public Safety Officers have made arrests ranging from:
Robbery
Possession of dangerous weapons
Assault
Intimidation
Theft
Burglary
Possession of presumably stolen property
Theft out of motor vehicle
Possession/dealing in illegal substances

19. The MMID has a dedicated Law Enforcement officer Percy September.
He joined the MMID team in July 2018.

20. ACHIEVEMENTS

21. CHALLENGES Drugs Illegal dumping Vagrancy Unemployment Vandalism
Armed robbery

22. FUTURE PLANS The completion of the CCTV Project
Continue deploying the MMID Public Safety Patrollers in and around hotspots as the crime dictates and encouraging any pro-active form of policing to further reduce crime, ie. footpatrols.
Continue with liaising with our partners in arranging joint operations to increase visibility in the area, namely: South African Police Service Law Enforcement Traffic Services Metro Police
Encourage the security service providers in the area, albeit through business owners making use of them, to attend the weekly SAPS meeting at Milnerton SAPS and to promote the use of a community radio to tighten the policing net within and around the MMID to deter any criminal intent.
To liaise with business owners who: Have existing CCTV camera infrastructure to make them available pro-actively that, in the event of an incident, the offender and the direction that he / she went in, can be identified for purposes of prosecution. Are willing to assist with CCTV infrastructure installed on their property and donate the site / electricity where the CCTV camera can look onto the common areas.

23. PROGRAMME 3 - CLEANSING

24. SERVICE PROVIDER – VIZUAL PROPERTY CARE AND SECURITY

25. Grime has been reduced in the area by this team of dedicated cleaners.
The team of 4 workers and a supervisor/driver move through the 5 zones on a weekly basis tending to the following.
Removing dumped items
Cleaning verges
Clearing gutters
Sweeping walkways
Picking up litter
Collecting trolleys
The contracted cleaning team is supported by regular cleaning operations in partnership with City of Cape Town Departments.

26. ACHIEVEMENTS
STATION ROAD BUSH

27. RAILWAY ROAD AND LINK ROAD

28. CHALLENGES Bin pickers causing a mess Illegal Dumping Alien plants

30. FUTURE PLANS On a quarterly basis, hold the competition with certificates and a plaque being handed down to the successful entrants At most, 3 times during the year, hold awareness projects at Marconi Beam Primary School / Sinenjongo High School with the focus on: Water management Waste management Re-cycling

31. PROGRAMME 4 URBAN MANAGEMENT

32. ACHIEVEMENTS
VIBRACRETE WALL – OMURAMBA ROAD

33. LITTER BINS / NO DUMPING SIGNS INSTALLED

34. LINK ROAD BRIDGE UPGRADE

35. N7 CLEARVIEW FENCE

36. CHALLENGES
Budget
Vandalism
City of Cape Town

37. FUTURE PLANS Upgrading and beautifying intersections
Re-cycling bins system in all business parks
Repairing of fence along Station Road (Bosmansdam Road fence)
Rocks in Freedom Way at Sinenjonga High School
Placing rocks at all storm water drains to protect against damage by trucks
Rocks in Station Road in 'alley' to prevent dumping
Removal of non-indigenous trees
Installation of storm water drain grids
Installing MMID signage at entrances to the area
Upgrading pavements with food gardens
Replacing handrails on footpaths with GRP pipes
Re-painting all street names
Garden service with 3 wheeler

38. PROGRAMME 5 - SOCIAL DEVELOPMENT

39. ACHIEVEMENTS EPWP Workers Social Interventions
Placements in shelters – 3 individuals
Re-unifications with families – 6 individuals
Family intervention – 3

40. CHILD SAFETY – MARCONI BEAM PRIMARY SCHOOL Grade 3 – 5 and 932 pupils present

41. WOMANS DAY – SINENJONGA HIGH SCHOOL Grade 11 – 12 present and 98 pupils present

42. CAREER DAY AT SINENJONGA HIGH SCHOOL – FIRE DEPARTMENT (PICTURES) Grade 11 – 12 and 260 pupils present

43. Adhoc employment
Community workers that work alongside our cleaning team to do extra emergency clean-ups.
Opportunity is given to unemployed individuals to earn income on a month to month basis. This gives exposure to more permanent opportunities.

44. CHALLENGES Engaging with the homeless in securing employment for them.
Homeless not wanting to be relocated, either to a shelter and or being re-united with family.
Connecting with service providers who specialise in the particular problems associated with homelessness.
Substance abuse and the associated social problems.

45. FUTURE PLANS
Providing adhoc opportunities for local Unemployed workers
Setting up a database of workers for Project employment
Providing entrepreneurial support in a Garden Service Project
Setting up a Re-cycling project to benefit the entire community
Informative and empowering School talks
Liaising the relevant role players for a positive management of Informal traders
Co-ordinating the Management of vagrants in the MMID area.
Initiating a Networking centre that informs about support services to the vulnerable communities.

46. PROGRAMME 6 - MARKETING

47. ACHIEVEMENTS Promotional materials – pamphlets and flyers Website
Facebook page

48. FUTURE PLANS Facebook - stories and events
Website updates - become part of the business directory
- be on the link for the MG factory shop route
Quarterly newsletters – providing valuable information and
inspiration.
Awareness campaigns – becoming part of the solutions and
not the problems.

49. BUDGET