1. NIH Biosketch & Other Support Training
Presented by the Health Sciences Research Service Core & the UCSD Library
Kim Kruse- Sr. Fund Manager, RSC Jill I. Weller – Training Grant Analyst, RSC Karen Heskett – Librarian, UCSD Library Erika Wilson – Director, HSSPPO & RSC
January 16, 2019

2. Presentation Outline Objectives and Background NIH Biosketch
NIH Other Support
NIH Data Table 4 (Training Grants)
Quiz & Questions

3. Today’s Objectives
To promote accuracy and consistency in the grant application process
Offer tips and tools
Highlight and understand the differences between Research Support and Other Support
Answer FAQ’s
Need to reword first bullet point

4. Background How much grant funding at UCSD in FY17? $1.16 Billion
2493 Ladder-Rank Professor in FY18
Approximately how many proposals did UCSD submit in FY18?
Health Sciences (HSSPPO)
OCGA – 1475
SIO - 480
How many faculty participate on training grants at UCSD?
1020

5. Proposal Statistics

6. NIH Biosketch

7. Purpose of Biosketch
Enables reviewers to evaluate the highlighted qualifications of the PI and key personnel that will be executing (have a specific role) on the proposed project
Think of resume or MINI CV for a job you are applying. r

8. Who must complete a Biosketch?
All key personnel listed on a grant application

9. What do NIH Reviewers look at?
Is the PI qualified to do the job? Does their personal statement reflect they have enough experience to execute the project?
Does the PI have peer-reviewed publications relevant to the proposal?
Format and layout matter
Is the Biosketch consistent with other parts of the application?
Importance of the Biosketch should not be underestimated!

10. Biosketch Main Sections
Header - Name, eRA commons, Position, Education & Training
Personal Statement
Positions and Honors
Contributions to Science
Research Support and/or Scholastic Performances

11. Biosketch Correct form – 3/31/2020 NIH Header is OK 5 Page limit
Mandatory for Key personnel
Optional for project personnel
Should match the credential field in R&R application
List education oldest to newest

12. Biosketch Should be relevant to each application emphasize role:
Leadership
Expertise
Mentor experience
Customize the personal statement for each grant proposal by mentioning the name of the grant proposal and speak to funding mechanism
Up to 4 publications or research products allowed

13. Biosketch
List in chronological order, conclude with most current position
Be sure to include any foreign affiliation appointments
Mention Foreign affiliations

14. Biosketch Historical background
List up to 5 significant contributions:
Historical background
Central findings
Influence of the finding on the progress of science and how it applies
Specific role in described work
Description of each contribution should be no longer than ½ page, including citations
Cite up to 4 publications per each contribution
URL link to My Bibliography optional
Only .gov links allowed
List PMCID

15. Biosketch List ongoing research support first
List Project/Grant Number
Do not confuse Research Support with Other Support Other Support information is NOT collected at the time of application submission.

16. Project Number or Application ID
1 R01 CA A1
These slides seem out of order?

17. NIH Handout

18. Biosketch List ongoing research support first
List Project/Grant Number
After PI name, put PI in parenthesis
Project Dates, not budget dates
Project Name/ Title of Grant
Major Goal – usually one or two sentences
Role
Do not include the number of person months or direct costs
Do not confuse Research Support with Other Support Other Support information is NOT collected at the time of application submission.
Up to 3 years of completed support
*Be sure to list any foreign affiliations

19. How do you find Biosketch info?
PI to provide personal statement, main contributions to science, publications, education, positions, etc.
Research support
FinancialLink
OPAFS Award Document Lookup –
QueryLink -
Electronic Proposal Development (ePD)
ERAP Reports on Blink
NIH RePORTER
Access can be limited

20. NIH RePORTER Parameters PI Name Organization Active Projects (default)

21. NIH RePORTER https://projectreporter.nih.gov/reporter.cfm
Clean up header

22. NIH RePORTER

23. Biosketches for Fellowships
Predoc and postdoc fellowship applicants can skip the “Research Support” section and must complete only the “Scholastic Performance” section
When these applicants also have Research Support, they may complete both sections
List course title with grades

24. SciENcv
Karen Heskett

25. SciENcv The Science Experts Network Curriculum Vitae
NCBI’s platform for maintaining a CV and automatically generating a Biosketch required for federal (NIH, NSF, DOD, DOE, EPA) grant applications

26. Biosketch – SciENcv ?
Didn’t you just tell me how to create a Biosketch?
Why do I want to bother with it?

27. What SciENcv Offers
Leverage systems you already use to auto-populate information via connections to:
eRA Commons
My Bibliography
ORCID
All auto-populated content is editable
Alerts you to 5 page limit
Convenient place to house information that is reusable – save multiple CVs for different projects
Prints Biosketches appropriate for NIH, NIH Fellowship, or NSF
Always prints the up-to-date and correct Biosketch form
Karen’s section
Eliminates the need to repeatedly enter biosketch information • Reduces the administrative burden associated with federal grant submission and reporting requirements • Provides access to a researcher-claimed data repository with information on expertise, employment, education, and professional accomplishments • Allows researchers to describe their scientific contributions in their own language

28. When Should I Connect to eRACommons?
To auto fill profile details:
Name
Education
Select research support from the eRAcommons list of grants

29. Why Should I Connect to ? Name Education
Fill in the personal statement
List of publications outside of PubMed
Funding outside of eRAcommons?

30. Connecting to … Available automatically in …
Section A: Personal statement
Section C: Contribution to Science

31. ScienCV Demo

32. # 1 # 2 What to look for when reviewing a Biosketch
Don’t just copy and paste the new header

33. What to look for when reviewing a Biosketch
# 3

34. FAQ’s
Q. Can the same citation be referenced multiple times in a NIH Biosketch? A. Yes Q. Do you have to include the My Bibliography (.gov) URL link? A. No, it’s optional (but recommended) Q. Do Biosketches undergo validations in ASSIST? A. Yes, checked for page limits, PDF format and attached for every key person Q. How do I search for an eRA Commons user name? A. See next slide

35. Anyone who has eRA Commons role of AO or SO can verify user ID’s in Commons – can search within or outside our organization

36. eRA Commons

37. eRA Commons

38. eRA Commons
Anyone who has eRA Commons role of ASST – only within our organization

39. eRA Commons

40. eRA Commons

41. eRA Commons Registration ID
Health Sciences: Nicole Foshey at General
Information needed:
Name
Choose a username
Role

42. Biosketch Quiz

43. Find the 2 errors - Biosketch
Check form, should be 03/31/2020
Missing eRA Commons Username

44. Find the 3 errors - Biosketch
Not in chronological order
Incorrect formatting
Arial Narrow is not an approved font

45. Find the 2 errors - Biosketch
4 Publications only
Not a .gov URL

46. Find the 3 errors - Biosketch
NO effort amounts should be listed
Pending Support is not included on a Biosketch
Older than 3 years

47. Key Points to Remember on Biosketches
Format does matter
Top things to look for:
Check your header and form version
Check amount of publications
Expired research support dates
Refer to your checklist and guide for refreshers
Or are we removing this? This is A DUPLICATE

48. Other Support
Kim Kruse

49. What is Other Support? Information on other active & pending support
Often referred to “current and pending support”
NIH wants to ensure there is NO:
Overlap of scientific goals
Overlap of financial support
Over-commitment of effort/person months for key personnel
Foreign affiliations

50. Purpose of Other Support
Research funding either active or pending review or award on which key person shows effort, including:
All financial resources whether Federal, Non-Federal, Commercial or Institutional available in direct support of an individuals’ research endeavors, including but not limited to:
Research grants & contracts
Cooperative agreements
Institutional awards
Training awards, prizes, gifts, LSA’s are NOT included

51. When do I submit other support?
NIH Other Support can be requested:
Just in time – JIT
Standard notice if impact score is 30 or less regardless if it will get funded or not
Competing application
RPPR – Progress Report
Changes in active other support occurs during progress report period
Non - competing

52. NIH forms
JIT
RPPR

53. Let’s go through each one separately…

54. Just-in-Time (JIT) Other Support

55. Other Support Sections
Active:
Research project awarded and not expired
Pending:
Research project submitted but not awarded or rejected
Overlap:
Scientific goals, financial support and/or effort commitment that would duplicate proposal under review. Explanation is required.

56. Other Support - JIT List ACTIVE first
Full Grant Number with current year
Current project period,
not budget year
Person Months for current year
Source of Support
Title of Project/Grant
Current Annual Direct Costs
Major Goals
SPLIT between 3 slides?
List PENDING
Note applicable OVERLAP:
Scientific, Budget, Effort
If none, so state

57. 3 Types Overlap Scientific:
Substantially the same research is proposed in more than one application or is submitted to two or more different funding sources for review and funding consideration
A specific research objective and the research design for accomplishing that objective are the same or closely related in two or more applications or awards, regardless of the funding source

58. 3 Types Overlap (cont.) Budgetary:
Duplicate or equivalent budgetary items (e.g., equipment, salary) are requested in an application but are already provided for by another source
Commitment:
Key or senior personnel time commitment exceeds 100 percent (i.e., 12 person months), whether or not salary support is requested in the application

59. 3 Types Overlap (cont.)
Addressing foreign affiliations – Erika Wilson – HSSPPO Director
Verbal – no policy

60. How to Address Overlap Explain:
Potential scientific, budgetary and/or commitment overlap when submitting other support
Resolution of Overlap:
Address at the time of award in conjunction with applicant institution officials, the PD/PI, and awarding agency staff

61. How to Address Overlap (cont.)
The PI should always address any scientific overlap
“Potential commitment overlap for Dr. ________ between (insert grant #) and the application under consideration. If the application under consideration is funded with Dr. ________ committed at (insert calendar months), Dr. _________ will ….. (ex. request approval to reduce months, reduce effort accordingly, etc.)”
Some NIH agencies are becoming more strict about Overlap
Require overlap statement if effort for both active and pending combined exceeds 12 months.
Best to err on the side of caution and always include overlap when this is the case
Want details of which projects will be relinquished or reduced, and by how much in the overlap statement.

62. Notes on Other Support
Generally you do not include the JIT grant to be listed in the Pending section, however some GMS now request it
For individuals with no active or pending support, indicate “None.”
Incorporate in notes up

63. RPPR Other Support

64. Differences between RPPR and JIT Other Support
No PENDING
INACTIVE is listed
List the award you are working on
FINISH This slide

65. RPPR (Progress Report) –note the differences
List ACTIVE first
Format same as JIT, with these added annotations:
(THIS AWARD)
(NEW) – Since last RPPR was submitted
INACTIVE– Since last RPPR was submitted
Update the screenshot here
OVERLAP
NO PENDING
NO PENDING

66. FAQ’s for Other Support
Q. Do I have to submit Other Support for all key personnel on an RPPR? A. Only if there is a change in active support and indicate the change Q. Is Other Support submitted at the time of a competing application? A. Only if the RFA specifically calls for it, otherwise NO for an NIH application Q. What is the maximum effort allowed on grants at UCSD? A. 97% or calendar months

67. FAQ’s
Q. What should be listed for direct cost during a NCE; the last year’s direct cost, or what is remaining?
A. The direct costs from the last year
What should I do if NCE is pending?
A. Keep it listed in the Active section. Put the proposed new dates in parenthesis next to the previous dates, note that NCE pending
Q. How do I convert percentage of effort into person months?
A. See next slide

68. Converting % Effort to Person Months
Multiply the percentage effort associated with the project by the number of months of investigator’s appointment
For example:
25% of a 9 month academic year appointment = academic months (9 x 0.25 = 2.25)
10% of a 12 month calendar appointment = 1.2 calendar months (12 x 0.10 = 1.2)
Tip: Track PI’s effort on monthly financial report to ensure less than 25% variance in proposed vs. actual effort

69. FAQ’s Q. Should VA activity be included on Other Support?
A. Yes, sponsors are expecting a disclosure of each investigator’s total research activity to ensure no scientific or budgetary overlap. It should be clearly noted for both institutions so that separate appointments can be considered independently when determining overlap
What should be noted for person months on RPPR?
A. Anticipated person months in the next budget period

70. FAQ’s
Q. What should be noted for direct cost on a multi-project award?
A. The current annual direct cost of the core or project on which investigator participates as key personnel
When UCSD is a subaward, what amount do I list for direct costs?
A. List the amount of direct costs awarded to UCSD

71. Other Support Quiz

72. Find the 4 errors - Other Support
No effort months listed
Grant is not active
Should be PENDING not recently completed research
Missing OVERLAP

73. Training Grants
Data Table 4
Jill Weller

74. Training Grant – Data Table 4
1. Participating Faculty
3. Full Grant Number
5. Full Grant Title
2. Agency/Fund Source: NIH, AHRQ, NSF, Other Fed, Univ, Fdn, or Other
6. MM/YYYY format
4. Role – PI or Project PI only (NO Co-I unless a multi PI Project)
7. Current Year direct costs only

75. FAQ’s
Q. If you are in a no-cost extension year, do you list zero or do you list the amount of funds carried forward? A. List the amount of direct cost funds that are remaining in the grant award Q. Is Table 4 the same as Other support? A. No. Effort, pending, completed are not included

76. Final Points to Remember for Table 4
Differences from other support and research support
No effort amounts
No pending
No Co-I’s, unless a program project
Requested if your faculty member is participating on a NIH training grant

77. Table 4 Quiz

78. Find the 3 errors - Data Table 4
No Co-I is to be listed on an R01
Grants ended
Verify dollar amounts for the project

79. Summary

80. Key Points to Remember on Biosketches
Format does matter
Top things to look for:
Check your header and form version
Check amount of publications
Expired research support dates
Refer to your checklist and guide for refreshers

81. Key Points VS Research Support Other Support
Also referred to as Current & Pending support
Requested at Just in Time (JIT) or Progress Report (RPPR) stage
NIH is looking for overlap. Either scientific, budgetary or effort commitment
It highlights the PI accomplishments or other Key Personnel
Part of the Biosketch
Data Table 4 (Training Grants)
Should this be towards the beginning???

83. Biosketch Resources

84. Other Support Resources

85. Table 4 Resources Use your Active Directory (AD) to log in

86. Biosketch Resources on Blink
Update this slide with current info

87. Questions? Thank you for attending today.
Please look for the class evaluation in your inbox!
Kim Kruse- Sr. Fund Manager
Jill I. Weller – Training Grant Analyst
Karen Heskett – Librarian
Erika Wilson - Director