1. University Training Program Administrator’s Forum January 8, Ken Liddle, Chief Compliance Officer This Presentation and FAQ is available at

2. Introduction
Training serves an important purpose in any organization as it informs individuals about expectations and responsibilities.
There are also additional legal and regulatory requirements related to training which Rice must meet.
The goal of the new University Training Program is to provide required trainings in a coordinated and predictable manner, carefully managing the time burden, with incentives for completion.
This program is focused on the core university training, and will not include job specific trainings
All trainings will be in one Canvas course, can be completed in any order, and are accessible with your Rice net id.

3. The Trainings The R.I.C.E Way Compliance 10 min Will cover
Name
Content Owner
Time (Approx)
Notes
The R.I.C.E Way
Compliance
10 min
Will cover
R.I.C.E. Values and Standards of Ethical Conduct
Reporting Hotline
Whistleblower/Non-retaliation Policy
Gifts and conflicts of interest
Information Security and Privacy
Information Security Office
30 min
Data security requirements and best practices
Privacy and treatment of personally identifiable information
Sexual Harassment (with coverage of Title IX/SaVE Act)
Equal Opportunity Office
20 min
Policies and behavioral expectations
Requirements of Title IX and SaVE Act
All faculty and staff will complete these trainings every other Spring (and upon hire)
In future cycles, trainings will be updated as appropriate
Content owners create and update content, and are contact for questions on that training
Compliance tracks completion and manages communication
Additionally, Compliance will manage tracking/communication for two other trainings:
Clery Act Campus Security Authorities (developed by RUPD)
Title IX Coordinators and Adjudicators (developed by Compliance and EEO)

4. Communication
February 18, 2019 kick off to all faculty and staff
will include link to Canvas modules, and link to FAQs
Deadline for completion of all three is April 19, 2019
Compliance will send targeted reminders on April 1, 15, 29 and May 13
Report to Deans, Directors, and VPs on April 15 and 29
Report to Deans, Directors, and VPs with copy to Provost and President on May 6, and May 14.
Other Communications
Program will be presented at Faculty Senate meeting January 30, 2019
Upon request, Compliance can meet with any group or individual to provide information or answer questions
Resource webpage (contains presentation and FAQs)

5. Completion Incentives
Individuals who do not complete training before May 15
(ie before the April 19 deadline or during a one month grace period)
will not be eligible for a salary raise on July 1.
Completion means completing all three trainings, or providing supervisor and compliance a valid extension request (e.g. FMLA, military leave)
Training Completion Date
Pay Raise Effective Date
On or Before April 19
July 1
April 20 - May 15 (grace period)
May 16- June 30
October 1
July 1 or later
No Pay Raise

6. Important Note for Campus Security Authorities
Individuals who are designated as “Campus Security Authorities” (CSA) under the Clery Act will have one additional training to meet the requirements of the Clery Act and Title IX
This includes many individuals in RUPD, Title IX, athletics (directors and coaches), magisters/resident advisors, and student activities
For more information see Rice Policy 844 Clery Act Compliance.
CSA’s will receive a second informing them of this requirement. All other tracking/communication will be the same.
When a CSA logs into Canvas they will see four modules (instead of three).

7. Consultation Plan October November December January
Executive Compliance Committee discussion
Discussions with content providers and other stakeholders
November
Discuss with Provost, President. and at leadership Working Group (Nov 2)
Discuss with Deans’ Council (Nov 29)
December
Discuss with Speaker/Deputy of Faculty Senate (Dec 4)
Discuss with full Compliance Committee (Dec 19)
January
Present at Administrator's Forum (Jan 7)
Pilot training by Compliance Committee (inc Executive), Provost, and President (this will count towards individual completion)
Present at Faculty Senate Meeting (Jan 30)
February
Kick off on the 18th
Present at School/Department meetings (as requested).

8. Questions
FAQ at: or Ken Liddle