1. Student Information System (SIS) Report
Presentation to the UTFAB
April 7, 2014
Bob Engmark, Director, Information Systems
Rusty Scott, Executive Associate Director ACNS
Chris Seng, Registrar

2. UTFAB SIS Spring 2014 Presentation
Agenda
SIS Overview
Recent Activities
Projects Underway
Funding Request
Questions
4/6/2019
UTFAB SIS Spring Presentation

3. UTFAB SIS Spring 2014 Presentation
SIS Background:
Collaboration with UTFAB began in 2004
ACNS, Information Systems, Enrollment & Access
Goal to update student system infrastructure
Project includes hardware, software and staff
Unique partnership involving many systems
ARIES – The Student Information System, Document Imaging, Workflow, Degree Audit Reporting, Course Roadmaps, others…
Web Portal Layers
ARIESweb – Faculty and Staff self-service
RAMweb and RamRecords – Student and former student self-service
FAMweb – Parents, families, trusted individuals
Mobile
4/6/2019
UTFAB SIS Spring Presentation

4. UTFAB SIS Spring 2014 Presentation
SIS Users
Departments across campus
Academic Departments
Accounts Receivable
Admissions
Advising (CASA)
Graduate School
Online Plus (Continuing Education)
Registrar’s Office
Student Financial Services
People
Students
Faculty, advisors, staff
Recruits
Alumni
4/6/2019
UTFAB SIS Spring Presentation

5. UTFAB SIS Spring 2014 Presentation
SIS Usage
Applicants – ~ 40,000/AY
UG graduation contracts - ~9,900/AY
Students Spring 2014 – ,114
Grades submitted – ~350,000/AY
Course sections (classes) 12/13 AY – 17,246
Financial aid disbursed 2013/14 - ~$288m
Tuition and fees billed thru SIS - ~$399m
Student veterans certified Spring 2014– 989
(12% increase from Spring 2013)
4/6/2019
UTFAB SIS Spring Presentation

6. UTFAB SIS Spring 2014 Presentation
RAMweb logins by year
Logins
Year
4/6/2019
UTFAB SIS Spring Presentation

7. UTFAB SIS Spring 2014 Presentation
RAMweb Statistics
4/6/2019
UTFAB SIS Spring Presentation

8. UTFAB SIS Spring 2014 Presentation
RAMweb top sites used
My Weekly Schedule
Class Schedule Quick Search
Grades
Unofficial Transcript
My Waitlist Classes
Holds
Registration
Official Transcript
4/6/2019
UTFAB SIS Spring Presentation

9. Summary of Recent Activities
Hardware/Software Upgrades
Banner upgrades
Degree audit system (go live Mar 17)
Two additional servers, disk storage
Financial Aid regulatory updates (4 per year minimum)
Compliance
Mandatory Health Insurance
Selective Service compliance
College Opportunity Fund (COF)
Instructional Method reporting by faculty
Athletic reports
4/6/2019
UTFAB SIS Spring Presentation

10. Summary of Recent Activities
A few RAMweb, ARIESweb, FAMweb items
University Class Schedule – Update April 21st mtg
Simplified account creation for RAMrecords
FAMweb maintenance
Undergraduate Planned Leave enhancements
Required Password Change Notifications
Summer 14 registration changes
Orientation Link/Access Time
Repeat Delete Report Updates
Additional Information to Billing Hold Alerts
Weekly Schedule Updates
RamCT Request Updates
Multiple Grade Change Entry
Grade Change Status Report by Department
Class List Updates
4/6/2019
UTFAB SIS Spring 2014 Presentation

11. UTFAB SIS Spring 2014 Presentation
RAMmobile…
~3,000 active users
14,076 visits
Top items:
Grade List
Schedule (daily view)
Notifications detail 
Events list
Term list
Important Numbers 
4/6/2019
UTFAB SIS Spring 2014 Presentation

12. UTFAB SIS Spring 2014 Presentation
RAMmobile Next steps…
RAMmobile annual maintenance split between Information Systems and VP Enrollment and Access
Vendor roadmap for services requiring password; registration, aid, more…
FY15 Budget projection included moving maintenance support back to students in place of Boopsie
4/6/2019
UTFAB SIS Spring 2014 Presentation

13. UTFAB SIS Spring 2014 Presentation
Projects Underway…
New Systems
Academic Classroom Scheduling system – April 2014
Student Success Collaborative academic analysis tool – May 2014
Slate (Admissions recruiting) Phase III – Summer 2014
Course Planner/degree roadmap tool – Summer 2014
Catalog and Curriculum System – FY15
RAMweb and ARIESweb
Electronic Major/Minor changes - TBD
“Minor” changes, 56 active tickets, 33 on backlog
Upgrade Applications to .NET Framework 4.5
Session Table Optimization
More changes for INTO CSU students, “official” transcript
4/6/2019
UTFAB SIS Spring 2014 Presentation

14. More projects in progress…
System upgrades and changes (Ongoing effort!)
Banner –Federal reporting data requirements – Jul 2014
INTO Salesforce integration – Done!
Banner XE; next version of Student System
2-3 year implementation
Module by module implementation, not all at once
CSU developing roadmap for this upgrade
DBEU/database changes required for XE
4/6/2019
UTFAB SIS Spring 2014 Presentation

15. Student Employee – Vihari Roy Surabhi
With Registrar’s Office since February
Graduate student in the College of Business
CIS Major, graduates in May
Works about 20 hours/week
Working on reports and Change my Name, SSN, or Date of Birth form in RAMweb
4/6/2019
UTFAB SIS Spring 2014 Presentation

16. UTFAB SIS Spring 2014 Presentation
Projected SIS Budget
* - Projected Budget
4/6/2019
UTFAB SIS Spring 2014 Presentation

17. UTFAB SIS Spring 2014 Presentation
FY 15 Funding Request
FY14 Total Budget $1,535,321
(UTFAB + Univ match + I.S. support)
FY 14 UTFAB Support $ 605,256
Hardware/software maintenance inflation $ ,076
Salary and Fringe increase $ ,500
Ellucian Mobile $ 34,344
Total FY15 Request $ 657,176
Student Developer Option $ ,000
Any additional costs absorbed centrally
University matches UTFAB support
4/6/2019
UTFAB SIS Spring 2014 Presentation

18. UTFAB Funding Criteria
1. Benefit as many students as possible
All students at CSU are benefiting.
2. Ability to effectively utilize the fee
Your decision.
3. Not funded by CFT
Check.
4. Adherence to budget and accountability
5. Potential for direct student use
Absolutely.
6. Effort, thought & clarity in the plan
7. Quantitative usage data
Several examples
8. Financial co-sponsorship
60% of total funded by the University.
9. Central/distributed balance
10. Cost/benefit ratio
4/6/2019
UTFAB SIS Spring 2014 Presentation

19. UTFAB SIS Spring 2014 Presentation
Summary
Your continued support since 2004 has been outstanding
The UTF and student support provided the original impetus for the project
The SIS is critical core infrastructure
The system continues to mature to support University needs
Thank you for your support!
4/6/2019
UTFAB SIS Spring 2014 Presentation

20. UTFAB SIS Spring 2014 Presentation
Questions…
are most welcome.
4/6/2019
UTFAB SIS Spring 2014 Presentation