1. Professional Development Practitioner’s Workshop
March 6th, 2019
4CSD Annual Conference
Sharon Beynon, English Faculty - Ventura College
Claudia Montoya-Andrews, Training and Development Specialist, Orange Coast College
Leslie Carr, Director Professional Development – College of the Canyons

2. Professional Development Best Practices – What You Know for Sure - Ice Breaker Activity S
Individually jot down 1-3 Best Practices you’re aware of
Going around the table, ask each person to share one until all are gathered
Make a top 5 list
Report out

3. Agenda L Committee Structures Needs Assessment Surveys
Evaluations (Workshop & Program)
Budgeting
Hiring Speakers/Presenters
Vision Resource Center
Developing a Professional Development Program Plan
Annual Report to the Chancellor’s Office
What is FLEX/Tracking FLEX Hours
What Counts as FLEX?
Marketing Your Professional Development Program
Working Collegially with All Employee Groups
Q&A

4. Committee Structures L
One general committee?
One committee for each constituent group?

5. Committee Structure at College of the Canyons L

6. Needs Assessment Surveys C + L
Use samples from other colleges to help you get started
Consider conducting focus groups to obtain training needs for your college
Design instrument to capture both common and different employee group needs
Include items on preferred delivery method and timeframe
Do annually
Use as foundation and refer to in plans/activities
Samples provided
What happens when you don’t do needs assessments?
Chancellor’s Office requires annual needs assessments.

7. Evaluations L + C Workshop evaluations
Include items on application of knowledge/skills learned and connection to better serving students and/or campus
If activity funded by grant or special funds, construct items that
provide needed reporting data
Annual Program Review
Annual Faculty and Staff Survey
Samples
What happens when you don’t evaluate your Professional Development activities?

8. Budgeting L + C
Research which “pots” are available” and who “controls” them:
General Fund
Student Equity, SSSP, Basic Skills, Diversity, Guided Pathways
Grants (i.e. Title V)
Note: Funding formula is changing due to implementation of Guided Pathways (student completion rates)
Utilize Needs Assessment and Committees to determine line items such as:
Campus Wide Initiatives (i.e. Retreats, Leadership Academy, Technology Training, Cultural Diversity, etc)
Memberships
Support for travel and other projects identified by individuals, constituency groups or divisions
Presenters/Facilitators
Hospitality
Supplies
Sample Budget
Who controls the “pots” of funding?

9. Hiring Speakers/Presenters L
Negotiate!
Collaborate with a neighboring
college to share costs and
encourage interaction among
employees
Integration of speakers with
follow-up dialogue
Utilize the new Vision Resource
Center

10. Use Faculty and Staff Expertise! S
Benefits and challenges with “outsiders”
Create community
Build leaders
Tap into the pool of on-campus
faculty and staff to present workshops
Engage long-time employees to
present workshops and/or mentor
new employees
Sharon – Example: Faculty Academy

11. The Vision Resource Center L
A library of self-paced video-based trainings – include FREE access to Lynda.com, Skillsoft, and inLearning
Professional Development Coordinators Community
There will soon be a page on the PLN dedicated to Prof Dev Coordinators.
TAKE BREAK NOW

12. 10 Minute Break

13. Ice Breaker Activity S
Experience this fun ice breaker and use it at your college! Sharon – can you do this second ice breaker as well?
Questions:
Move in the room based on the size of your college (small, medium, large)
Is your PD program gold medal, silver medal, bronze medal, or off the podium?
Which employee group at your campus most embraces and supports professional development?

14. Developing a Program for All Employee Groups S, L, C
Use Needs Assessment survey results & strive for balance of activities that
Address specific employee group needs
Support common training (i.e. technology, leadership/management, communication, emergency preparedness, cultural diversity, etc.
Provide opportunities that intentionally bring together all constituencies (i.e. Retreats, Leadership Academy, Collegial gatherings, Community Service…)
Being responsive to our campus needs and directives from the Chancellor’s Office
Use the Professional Development Plan template
There are almost no separate marketing materials.
Good idea to use the template even though funding was not approved by the governor.

15. AB 2558 L Legislation signed by Governor Brown in 2014
Establishes the Community College Professional Development Program, to be administered by the board of governors, the purpose of which is to provide state general funds to community colleges for supporting locally developed and implemented faculty and staff development programs.
Any funding appropriated for purposes of this article shall be allocated to the community college districts that provide professional development opportunities to both faculty and staff.
Ad Hoc California Community College Professional Development Advisory Committee (Dr. LeBaron Woodyard)
Make sure you have a PD Program/Plan in place if/when funding becomes available.

17. Professional Development Ventura College S
Faculty
Classified
Administrators
Whole Campus Development
Pulling Together Parts To Make The Whole

18. The Conundrum of Professional Development

19. Sustaining the Vision at Ventura College

21. Professional Development at Ventura College
Programs from the past 8 years.
Professional Development at
Ventura College

22. New Professional Learning Initiatives at Ventura College S
Faculty Academy- funded by equity
New Faculty Experience
Departmental PD-- Talks Funded by Transformation Grant BSSOT (3-year Basic Skills grant)
Distance Education PD– (began as part of the Title V grant, then institutionalized)
Pirate Talks– not funded

24. What is FLEX? L
1981 Legislation (AB 1149) allowed colleges option of adopting Flexible Calendar Program.
Colleges can choose to reduce 175 day instructional calendar from 1-15 days
The average is 5 days
Purpose: To provide time for faculty to participate in developmental activities related to staff, student and instructional improvement.

25. What Counts as FLEX? K
Activities must fall under 9 areas in Chancellor’s Office annual report
Course Instruction and Evaluation
Staff Development In-Service Training & Instructional Improvement
Program and Course Curriculum or Learning Resource Development and Evaluation
Student Personnel Services
Learning Resource Services
Related Activities Such as Student Advising, Guidance, Orientation, Matriculation Services, and Student, Faculty, and Staff Diversity
Departmental or Division Meetings, Conferences and Workshops, and Institutional Research
Other Duties as Assigned by the District
Other Category that Contributes to the Improvement of Instruction, Administrative, or Student Services

26. What Counts as FLEX? K
FLEX must be non-compensated, and take place OUTSIDE of regularly scheduled duties such as classes, office hours and other contracted duties.
Campuses develop process to determine which activities will count under each category such as
-On Campus FLEX “Days” & Workshops
-Pre-approval by Dean and/or Committee
-Development of “Pre-Approved” activities list - Rio Hondo College and College of the Canyons
At College of the Canyons, the Faculty Professional Development Committee reviews FLEX applications and Independent Project proposals monthly and votes on whether to approve them or not.

27. FLEX Reporting L
Campuses must track & maintain records for at least 3 years to include:
Proof all full time & part time instructional faculty completed required FLEX obligation for year or had pay “adjusted” accordingly
Proof of completion of Individual FLEX Plans annually for all FT & PT faculty
Documentation of completed FLEX activities for all FT & PT faculty
Annual Flexible Calendar Program Certification that details all proposed FLEX activities by their appropriate Chancellors office category due to Chancellor’s Office by June 1st
Online FLEX Reporting systems – Cornerstone, Frontline Education, home-grown systems, etc.

28. 10 Minute Break

29. Ice Breaker Activity C
A-ha Moment Card

30. Marketing Your Program
Branding Matters
Booklets/Flyers for each event or activity
Take photos at events and use in your marketing materials and on your Prof Dev website
Shows ROI of Prof Dev resources.

31. Create the Energy– with EVERY Session All

32. COC Administrative Retreat LEAP Onto the Path

33. Getting Support for Your Program L
Chancellor/President support essential
At College of the Canyons:
FT Administrator in Professional Development
District funding
Expectation that all employees will participate in on-going Professional Development included in all job announcements
Chancellor presents workshops several times a year
Board of Trustees hosts workshop during fall and spring FLEX week and attends nearly all Professional Development events

34. Getting Support for Your Program S+L
Communicate with administrators about upcoming events and ask them to encourage their employees to attend.
Ask administrators to provide office coverage so employees can attend.
Tie everything you do to one of your college’s strategic goals.
Publications/Marketing materials show ROI – Return on Investment – of Prof Dev resources and keeps Prof Dev on everyone’s radar.

35. To garner campus-wide support for professional development
Listen and ask for ideas and input on training ideas and speakers
Thank them for participating
Include them in Prof Dev decision-making for their constituent group
Ask them to present workshops, mentor new employees, serve on a Prof Dev committee, make recommendations for guest speakers, etc. – GET THEM INVOLVED!
This is how you get people invested in Prof Dev.

36. Questions? We’re here to help!

37. Contact Information
Sharon Beynon
Ventura College
Claudia Montoya-Andrews
Orange Coast College
Leslie Carr
College of the Canyons