1. Associated Students Inc.
Budget Request Process
A guide to requesting a budget for fiscal year

2. Associated Students Incorporated (ASI)
Associated Students Incorporated is a non-profit auxiliary which exists to support the educational mission of CSU Channel Islands.
ASI facilitates learning and development through integrative and co-curricular approaches
Identifies and responds to major student issues and initiatives
Implements sound business practices which uphold the fiduciary responsibility associated with the management of student fees
Funds the operation and facility of the CI Student Union
ASI Board of Directors
The Board of Directors is comprised of nine students, three University Administrators, one University Faculty member, and one community member.
The ASI Board is responsible for the oversight and management of ASI, which includes the allocation of ASI funds.

3. BASC Budget Allocation and Spending Committee (BASC)
The BASC was created as a committee of the ASI Board of Directors tasked to oversee the process of ASI budget requests.
The BASC is comprised of six ASI Board Members—four students and two non-students.
The BASC presents all budgets to the ASI Board who can either approve, amend, or deny the budget requests.

4. Budget Allocation and Spending Procedure Guidelines
Prior to building your budget, please read the Budget Allocation and Spending Procedures, which can be found at:
You are required to turn in the BASC procedure signed acknowledgement (page 8 of BASC procedure) with your budget packet.

5. Quick Facts

6. Budgeting for Food
Use of University Auxiliary Services (UAS): Please review the BFA Administrative Detail: # located at this link regarding use of UAS for all campus food purchases:
When budgeting for food and beverage, it is recommended that you base your pricing estimates on the most current UAS catering menu located at

7. Budget Packet (Items you will need)
Signed BASC Procedures (page 8)
ASI Budget Request PowerPoint
Forms can be found at:

8. Budget Request Check-List
Read, sign, and scan ASI Budget Allocation and Spending Procedure
Complete ASI Budget Request PowerPoint
Submit completed budget packet to by January 14 at 5:00 p.m.
Sign up for a budget presentation time. Monica Campos will send a sign up link to each requestor.
Present to the BASC during your assigned date/time.
If you would like a copy of your request or current budget report please or

9. ASI Budget Request Power Point
The grid on the “Initiative, Program or Event” slide should be completed and totaled. Enter your expenses, manually sum the total, and save. Below is an example of a complete request breakdown:
Account
Program / Initiative Name - Description
Amount
660002_Printing
Legacy Awards - Programs, posters,
invitations
$500
660003_Supplies and Services - Other
Legacy Awards – Centerpieces and linens for 30 tables
$250
613001_Contractual Services
613801_Professional Services
Legacy Awards – Musicians for event
613802_Honorarium Fees
660816_Membership Dues & Fees
660833_Promotional Items
Legacy Awards – Giveaway pens for 300 event attendees
660834_Awards & Gifts
Legacy Awards – Awards for 25 student recipients
660820_Business Meals_Hospitality
Legacy Awards - Desserts and coffee for 300 attendees
$1,200
TOTAL
$3,200

10. Presenting Your Budget
Monica Campos will send all budget requestors a link to sign up for a presentation time slot with the BASC. Please sign up for a presentation time no later than January 18. Please note presentation sign ups are on a first-come, first-served basis.
Your Budget Request Power Point will be used to present your budget request to the BASC during your assigned presentation time. The ASI staff will have your Power Point ready and displayed on the screen during your assigned presentation time, so you do not need to bring a copy.
Each presenter will have 10 minutes to present their requested budget and 5 minutes for questions and answers with the BASC.
Please be on time and prepared for your presentation.

11. After Your Presentation
After hearing all budget presentations, the BASC will determine an allocation amount to recommend to the ASI Board. Please note that funds are not guaranteed.
In April 2019, the ASI Board will review the BASC’s recommended budget allocation and provide a final budget recommendation to the University President for approval.
Once final budget approval is received by the University President (typically in June) ASI budget requestors will be notified of their final approved budget allocation.
ASI will provide all budget requestors with a completed budget Excel containing approved allocated funds.
Approved allocated funds will be available upon university presidential approval after July 1, Time frame may vary and is subject to change.

12. Monica Campos, ASI Budget Coordinator
Questions?
Please contact
Monica Campos, ASI Budget Coordinator at or
Thank you!