1. FORMATTING AND ENHANCING A DOCUMENT Section 3
WORD
FORMATTING AND ENHANCING A DOCUMENT
Section 3

2. Skills Find and replace text Reveal formatting
Cut, copy, and paste text
Use the Clipboard task pane to copy and paste items
Change page margins, orientation, and size
Apply a theme
Insert a watermark, page color, and page border

3. Skills Insert page numbering Insert a header and footer
Use the Click and Type feature
Vertically align text
Insert, size, and move images
Prepare an envelope
Prepare labels

4. Finding and Replacing Text
ACTIVITY
3.1
Finding and Replacing Text
Open FCTPetersburg.docx, then save as WordS3-01.
Press Ctrl + A to select entire document, click No Spacing in Home tab, then press Ctrl + Home to move insertion point to beginning of document.
Note that Mitkof is spelled incorrectly as Mitkoff. To display Find and Replace box click Replace in Home tab.

5. Finding and Replacing Text
ACTIVITY
3.1
Finding and Replacing Text
Select Replace tab, type Mitkoff in Find what box, then press Tab.
Type Mitkof in Replace with box, then click Replace All.
After message that two replacements were made, click OK and Close.
Mitkoff
Mitkof

6. Finding and Replacing Text
ACTIVITY
3.1
Finding and Replacing Text
Alaska Marine Highway is a proper name and should display with first letter of each word capitalized. Click Replace in Home tab.
Select Replace tab, type Alaska marine highway.
Press Tab, type Alaska Marine Highway in Replace with box, then click Replace All.
Alaska marine highway
Alaska Marine Highway

7. Finding and Replacing Text
ACTIVITY
3.1
Finding and Replacing Text
After message two replacements were made, click OK and Close.
Select FACT SHEET—PETERSBURG, ALASKA, change font to 16-point Arial bold and change alignment to center.

8. Finding and Replacing Text
ACTIVITY
3.1
Finding and Replacing Text
Select Services, change font to 14-point Arial bold. Use Format Painter to format remaining heads with 14-point Arial bold.
Save WordS3-01.docx.

9. Revealing Formatting; Finding and Replacing Formatting
ACTIVITY
3.2
Revealing Formatting; Finding and Replacing Formatting
With WordS3-01.docx open, press Ctrl + Home to move insertion point to beginning of document, then press Shift + F1.
Click in paragraph below title and look at Reveal Formatting task pane to determine formatting.
Click in head Services, note formatting applied to text, then click Close.

10. Revealing Formatting; Finding and Replacing Formatting
ACTIVITY
3.2
Revealing Formatting; Finding and Replacing Formatting
Find text set in 14-point Arial bold and replace it with text set in 14-point Times New Roman bold italic and dark blue color.
Position insertion point at beginning of document, then click Replace in Home tab.
At Find and Replace box, press Delete key.
Click More. (If check mark displays in Find all word forms, click option to remove mark.)

11. Revealing Formatting; Finding and Replacing Formatting
ACTIVITY
3.2
Revealing Formatting; Finding and Replacing Formatting
Click Format at bottom of box, then click Font at pop-up list.
At Find Font box, change font to Arial, font style to bold, size to 14, then click OK to close.
At Find and Replace box, select and delete any text in Replace with text box.

12. Revealing Formatting; Finding and Replacing Formatting
ACTIVITY
3.2
Revealing Formatting; Finding and Replacing Formatting
With insertion point positioned in Replace with box, click Format at bottom of box, then click Font at pop-up list.
At Replace Font box, change font to Times New Roman, style to bold italic, size to 14, and color to Dark Blue.
Click OK.

13. Revealing Formatting; Finding and Replacing Formatting
ACTIVITY
3.2
Revealing Formatting; Finding and Replacing Formatting
At Find and Replace box, click Replace All. When message says search is complete and five replacements were made, click OK.
With Find and Replace box open and insertion point in Find what box, click No Formatting button at bottom of dialog box. Click in Replace with box, then click No Formatting.
Click Less to reduce size of Find and Replace box, then close.

14. Revealing Formatting; Finding and Replacing Formatting
ACTIVITY
3.2
Revealing Formatting; Finding and Replacing Formatting
Select FACT SHEET—PETERSBURG, ALASKA, then change font to 14-point Times New Roman bold and color to Dark Blue.
Save WordS3-01.docx.

15. Cutting, Copying, and Pasting Text; Using Paste Special
ACTIVITY
3.3
Cutting, Copying, and Pasting Text; Using Paste Special
Open WordS3-01.docx, then to move Services section below Walking Tours section, select Services head and text.
Click Cut in Home tab.
Move insertion point to beginning of Accommodations head, then click Paste in Home tab.
Open FCTPA01.docx.

16. Cutting, Copying, and Pasting Text; Using Paste Special
ACTIVITY
3.3
Cutting, Copying, and Pasting Text; Using Paste Special
Select Points of Interest, four lines of text, and blank line, then click Copy.
Click on Taskbar for WordS3-01.docx.
Move insertion point to beginning of If you would like more information , then click Paste.

17. Cutting, Copying, and Pasting Text; Using Paste Special
ACTIVITY
3.3
Cutting, Copying, and Pasting Text; Using Paste Special
Click Paste Options, then click Match Destination Formatting at drop-down list.
Click on Taskbar for FCTPA01.docx.
Select Resources: and three lines below it, then click Copy
Click on Taskbar for WordS3-01.docx.

18. Cutting, Copying, and Pasting Text; Using Paste Special
ACTIVITY
3.3
Cutting, Copying, and Pasting Text; Using Paste Special
Move insertion point to end of document, then press Enter once.
To paste copied text into document without formatting, click Paste arrow, then click Paste Special at drop-down list.
Click Unformatted Text in As box, then click OK.
Save WordS3-01.docx.
Click on Taskbar for FCTPA01.docx, then close.

19. Using the Clipboard Task Pane
ACTIVITY
3.4
Using the Clipboard Task Pane
Open WordS3-01.docx and open FCTPA02.docx.
In FCTPA02.docx, click Clipboard dialog box launcher. If any items in Clipboard pane, click Clear All.
Select Sightseeing head and text, then click Copy.

20. Using the Clipboard Task Pane
ACTIVITY
3.4
Using the Clipboard Task Pane
Select Little Norway Festival head, text, and blank line, then click Copy
Select Salmon Derby head, text, and blank line, then click Copy.
Click on Taskbar for WordS3-01.docx.
Click Clipboard dialog box launcher to display Clipboard task pane.
Move insertion point to beginning of Walking Tours head.

21. Using the Clipboard Task Pane
ACTIVITY
3.4
Using the Clipboard Task Pane
Click item in Clipboard task pane representing Salmon Derby.
Move insertion point to beginning of Points of Interest head.
Click item in Clipboard task pane representing Sightseeing.

22. Using the Clipboard Task Pane
ACTIVITY
3.4
Using the Clipboard Task Pane
Click Clear All in Clipboard task pane and click Close.
Click on Taskbar representing FCTPA02.docx, then close document.
Click anywhere in head Visitor Attractions, then double-click Format Painter in Home tab.
Select heads Salmon Derby, Sightseeing, and Points of Interest.
Click Format Painter to turn off feature.
Save Word S3-01.docx.

23. Changing Page Margins, Orientation, and Size; Applying a Theme
ACTIVITY
3.5
Changing Page Margins, Orientation, and Size; Applying a Theme
Open WordS3-01.docx then to change margins click Page Layout tab, Margins in Page Setup group, click Office Default at drop-down list.
To change page orientation click Orientation in Page Layout, tab then click Landscape at drop-down list.

24. Changing Page Margins, Orientation, and Size; Applying a Theme
ACTIVITY
3.5
Changing Page Margins, Orientation, and Size; Applying a Theme
In landscape orientation, to make changes to margins, click Margins in Page Layout, then click Custom Margins.
At Page Setup box with Margins tab selected, click down-pointing arrow at right side of Bottom until displays. Click up-pointing arrow at right side of Left option until 1.50 displays.
Select current measurement in Right text box, then type and click OK.

25. Changing Page Margins, Orientation, and Size; Applying a Theme
ACTIVITY
3.5
Changing Page Margins, Orientation, and Size; Applying a Theme
To apply a theme to document click Themes in Themes group, then click Oriel.
To change the font, click Theme Fonts then click Paper.

26. Changing Page Margins, Orientation, and Size; Applying a Theme
ACTIVITY
3.5
Changing Page Margins, Orientation, and Size; Applying a Theme
To experiment with paper size, click Size in Page Setup group, then click Legal.
Note how document is affected by Legal page size. To return to default page size, click Size, then click Letter.

27. Changing Page Margins, Orientation, and Size; Applying a Theme
ACTIVITY
3.5
Changing Page Margins, Orientation, and Size; Applying a Theme
Move insertion point to FACT SHEET— PETERSBURG, ALASKA, click Home tab, click Shading arrow, then click Blue, Accent 2, Lighter 60%.
Move insertion point to Visitor Attractions, click Shading arrow, then click Blue, Accent 2, Lighter 80%.
Apply same shading (Blue, Accent 2, Lighter 80%) to remaining heads.
Save Word S3-01.docx.

28. Customizing the Page and Page Background
ACTIVITY
3.6
Customizing the Page and Page Background
Open WordS3-01.docx, press Ctrl + Home.
To insert a watermark click Page Layout tab, click Watermark in Page Background group, scroll down and click DRAFT 1 option.
To apply a page color click Page Color in Page Background group, then click Gold, Accent 4, Lighter 80%.

29. Customizing the Page and Page Background
ACTIVITY
3.6
Customizing the Page and Page Background
Click Page Borders.
At Borders and Shading box select Page Border tab, click down-pointing arrow at right side of Art box, scroll down list of page borders, click art border, then click OK.
Move insertion point to beginning of Services, then insert a page break by clicking Insert tab, Page Break.

30. Customizing the Page and Page Background
ACTIVITY
3.6
Customizing the Page and Page Background
Move insertion point to beginning of Sightseeing, then insert a hard page break by pressing Ctrl + Enter.
Save, then print WordS3-01.docx.
To remove page color click Page Layout tab, click Page Color, then click No Color.
To change orientation click Orientation, then click Portrait.

31. Customizing the Page and Page Background
ACTIVITY
3.6
Customizing the Page and Page Background
To remove page border click Page Borders, click None in Setting section of Borders and Shading box, then click OK.
Click Home tab, then click Show/Hide button.
To delete page break before Services position insertion point at beginning of page break, then press Delete key twice.

32. Customizing the Page and Page Background
ACTIVITY
3.6
Customizing the Page and Page Background
Delete page break toward bottom of second page, then insert page break at beginning of Points of Interest.
Click Show/Hide to turn off display of nonprinting characters.
To add a blank page at end of document, press Ctrl + End, click Insert tab, then click Blank Page.

33. Customizing the Page and Page Background
ACTIVITY
3.6
Customizing the Page and Page Background
Press Ctrl + Home, then to insert a cover page click Cover Page, scroll down and click Motion.
Insert current year in [Year] field, type Alaska Fact Sheets in [Type the document title] field, type your first and last names in Author placeholder, type First Choice Travel in [Type the company name] field, select date and type current date.
Save WordS3-01.docx.

34. Inserting Page Numbering, Headers, and Footers
ACTIVITY
3.7
Inserting Page Numbering, Headers, and Footers
Open WordS3-01.docx, to remove blank page click Home tab, then click Show/Hide.
Position insertion point at beginning of page break below text on fourth page, then press Delete.
Click Show/Hide to turn off display of nonprinting characters.

35. Inserting Page Numbering, Headers, and Footers
ACTIVITY
3.7
Inserting Page Numbering, Headers, and Footers
Move insertion point to beginning of FACT SHEET—PETERSBURG, ALASKA, then to number pages at bottom of each page click Insert tab, Page Number, then point to Bottom of Page.
At gallery of predesigned page numbers click Thick Line.

36. Inserting Page Numbering, Headers, and Footers
ACTIVITY
3.7
Inserting Page Numbering, Headers, and Footers
Note how page numbers are at bottom of each page except cover page.
To remove page numbering click Page Number in Header & Footer, click Remove Page Numbers.

37. Inserting Page Numbering, Headers, and Footers
ACTIVITY
3.7
Inserting Page Numbering, Headers, and Footers
To insert a header, click Header in Header & Footer group, scroll down header list, then click Mod (Even Page).
Double-click in body of document.
To insert footer in document click Insert tab, click Footer in Header & Footer group, scroll down footer list, then click Sideline.

38. Inserting Page Numbering, Headers, and Footers
ACTIVITY
3.7
Inserting Page Numbering, Headers, and Footers
Double-click in body of document.
Note how header and footer appear on each page, except cover page.
To remove footer click Insert tab, click Footer, then click Remove Footer.
To insert a new footer click Insert tab, click Footer, scroll through list, then click Mod (Odd Page).

39. Inserting Page Numbering, Headers, and Footers
ACTIVITY
3.7
Inserting Page Numbering, Headers, and Footers
Double-click in body of document.
To edit header click Insert tab, click Header, then click Edit Header at drop-down list.
Hover pointer over title in header, then click Title tab at top of Title element.

40. Inserting Page Numbering, Headers, and Footers
ACTIVITY
3.7
Inserting Page Numbering, Headers, and Footers
To change font size click Home tab, Font Size arrow, then click 16 at drop-down list.
Double-click in document.
Save, print, then close WordS3-01.docx.

41. ACTIVITY
3.8
Using Click and Type; Vertically Aligning Text; Inserting, Sizing, and Moving an Image
Press Ctrl + N to display clear document screen.
Position I-beam pointer between left and right margins at about 3.25-inch mark on horizontal ruler and vertical ruler. When center alignment lines display below I-beam pointer, double-click left mouse button.

42. ACTIVITY
3.8
Using Click and Type; Vertically Aligning Text; Inserting, Sizing, and Moving an Image
Type centered text shown, pressing Enter once between each line.
To change to right alignment, position I-beam pointer near right margin at 2-inch mark on vertical ruler until right alignment lines display at left side of I-beam pointer, then double-click left mouse button.

43. ACTIVITY
3.8
Using Click and Type; Vertically Aligning Text; Inserting, Sizing, and Moving an Image
Type right-aligned text as shown. After typing first line of right-aligned text, press Shift + Enter to move insertion point to next line.
Select centered text, then change font to point Arial bold.

44. ACTIVITY
3.8
Using Click and Type; Vertically Aligning Text; Inserting, Sizing, and Moving an Image
Select right-aligned text, change font to 8-point Arial bold, then deselect text.
To vertically center text on page, click Page Layout tab, then click Page Setup dialog box launcher.
Click Layout tab, click down-pointing arrow at right side of Vertical alignment, then click Center.

45. ACTIVITY
3.8
Using Click and Type; Vertically Aligning Text; Inserting, Sizing, and Moving an Image
Click OK to close Page Setup.
Save document and name it WordS3-02.
Print WordS3-02.docx.
To return vertical alignment to Top, click Page Setup dialog box launcher, click Layout tab, click down-pointing arrow at right side of Vertical alignment, click Top, then click OK to close.

46. ACTIVITY
3.8
Using Click and Type; Vertically Aligning Text; Inserting, Sizing, and Moving an Image
Click Insert tab, then click Clip Art
Type travel in Search for box, then click Go.
Click image shown. If image is not available, choose another image related to travel.
To close Clip Art task pane click Close.
travel

47. ACTIVITY
3.8
Using Click and Type; Vertically Aligning Text; Inserting, Sizing, and Moving an Image
With image selected, click Position in Arrange group, then click first option from left in top row of With Text Wrapping section.
To add shadow effect to clip art image click fourth option from left in Picture Styles.

48. ACTIVITY
3.8
Using Click and Type; Vertically Aligning Text; Inserting, Sizing, and Moving an Image
Click in Shape Height box in Size group, then type 1.7.
Select, then delete First Choice Travel in small font size at right side of document.
Insert First Choice Travel logo below Sponsored by. Click Insert tab, then click Picture.

49. ACTIVITY
3.8
Using Click and Type; Vertically Aligning Text; Inserting, Sizing, and Moving an Image
At Insert Picture box, display folder where data documents are, then double-click FCTLogo.jpg.
With image selected, hold down Shift, then drag one corner sizing handle (circles) to reduce size of logo, as shown.
With image still selected, click Text Wrapping, then click Tight at drop-down list.

50. ACTIVITY
3.8
Using Click and Type; Vertically Aligning Text; Inserting, Sizing, and Moving an Image
To drag and position image as shown, position insertion point inside selected image until arrow pointer displays with four-headed arrow. Hold down left mouse button, drag to desired location, then release. Click outside logo to deselect.
Save, print, then close WordS3-02.docx.

51. Preparing an Envelope Click New to display clear document screen.
ACTIVITY
3.9
Preparing an Envelope
Click New to display clear document screen.
Click Mailings tab, then click Envelopes in Create group.
At Envelopes and Labels dialog box with Envelopes tab selected, type following name and address in Delivery address. (Press Enter at end of each line, except last line.)
Camille Matsui
Marquee Productions
955 South Alameda Street
Los Angeles, CA 90037

52. ACTIVITY
3.9
Preparing an Envelope
Delete any text displayed in Return address box, then type:
First Choice Travel Los Angeles Office Ventura Boulevard Los Angeles, CA 90102
Click Add to Document.
At message asking to save new return address as default, click No.
Save document and name it WordS3-03.
Print, then close WordS3-03.docx.

53. Preparing Mailing Labels
ACTIVITY
3.10
Preparing Mailing Labels
Click New to display blank document screen.
Click Mailings tab, then click Labels in Create group.
In Address box, type the following: (Press Enter at end of each line, except last line.)
First Choice Travel
Los Angeles Office
3588 Ventura Boulevard
Los Angeles, CA 90102
Click Options.

54. Preparing Mailing Labels
ACTIVITY
3.10
Preparing Mailing Labels
At Label Options box, click down-pointing arrow at right side of Label Vendors box, click Avery US Letter.
In Product number list, click 5630 in list box, then click OK to close.
Click New Document at Envelopes and Labels dialog box.
Save document and name it WordS3-04.
Print, then close WordS3-04.docx.

55. Preparing Mailing Labels
ACTIVITY
3.10
Preparing Mailing Labels
Click Mailings tab, then click Labels in Create group.
At Envelopes and Labels box, click New Document.

56. Preparing Mailing Labels
ACTIVITY
3.10
Preparing Mailing Labels
At document screen, type first name and address as shown. Press Tab key twice to move insertion point to next label, then type second name and address. Type all names and addresses.
Save document and name it WordS3-05.
Print then close WordS3-05.docx.
Close blank document.