1. Defense Sexual Assault Incident Database (DSAID) Brief
Darlene Sullivan, Dave Griffith, and Charlotte Knapp DoD Sexual Assault Prevention and Response Office (SAPRO)
Defense Sexual Assault Incident Database

2. Objective Support Background Recent Releases Capabilities Way Ahead
Agenda
Objective
Support
Background
Recent Releases
Capabilities
Way Ahead
User Roles
Data
Security
Defense Sexual Assault Incident Database

3. Objective
Provide general information and future initiatives pertaining to the Defense Sexual Assault Incident Database.
Defense Sexual Assault Incident Database

4. Defense Sexual Assault Incident Database

5. Background
DSAID is the authoritative, case-level database used to capture and manage data on sexual assaults covered in DoDI
DSAID contains data for each Unrestricted and Restricted report covered under DoD SAPR policy
For reference: Duncan Hunter National Defense Authorization Act (NDAA) for Fiscal Year (FY) 2009, Section 563
- Turned on in March 2012 in a phased approach
Defense Sexual Assault Incident Database

6. Ad-Hoc Query & Reporting
Capabilities
Case Management
Business Management
Ad-Hoc Query & Reporting
Input and maintain data pertaining to a sexual assault case
Track support to victims throughout the lifecycle of a DSAID case
Track cases for review
Document case management review to facilitate SARC and Service SAPR PM administration & management
Capture meeting minutes & create meeting agendas
Develop congressionally-mandated reports electronically
Include Case Synopsis
Produce ad-hoc queries
Facilitate trend analysis
Support program planning analysis & management
Users
Service SARCs
DoD SAPRO
Service SAPR PMs
All SARCs must meet certification requirements
All users must meet background check & Privacy Act/PII training requirements
Service HQs Legal Officers
Defense Sexual Assault Incident Database

10. User Roles Role Description Administrator
Performs technical support and development activities
SAPRO
Super User
Approves and manages Service SAPR Program Manager and Legal Officer accounts
SAPRO Analyst
Conducts data analysis
Produces queries
Responds to information requests
Defense Sexual Assault Incident Database

11. User Roles Role Description Service SAPR Program Manager
Oversees case management, reporting, and SARC profile management
SARC
Conducts case management from initiation through closure
Conducts business management activities
Legal Officer
Enters Case Synopsis and final Subject Disposition data
Validates data for annual reports
Defense Sexual Assault Incident Database

12. Data
Captures information about sexual assaults committed by or against Service members
Type of data in DSAID depends on whether the Victim chooses to make an Unrestricted or Restricted Report
DD Form 2965 (DSAID Data Form) is a tool for SARC or Victim Advocate use
Subject Information in Unrestricted Reports derives from Military Criminal Investigative Organization (MCIO) systems
Defense Sexual Assault Incident Database

13. Data – How is it Entered?
Defense Sexual Assault Incident Database

14. Defense Sexual Assault Incident Database

15. Data – How is it Used? Oversight and Program Planning
Studies/Research Projects
Service-Level Uses
Reference for images:
DoD Annual Report on Sexual Assault in the Military (May 2017)
DoD Report to the President of the United States on Sexual Assault Prevention and Response (November 2014)
Annual Report on Sexual Harassment and Violence at the Military Service Academies (January 2018)
Defense Sexual Assault Incident Database

16.
Defense Sexual Assault Incident Database

17. Security Compliant with DoD Risk Management Framework (RMF)
Sound security measures in place to maintain privacy of personal information
CAC enabled
.mil access
Time-out function
Approved individuals with a need-to-know may access DSAID
Defense Sexual Assault Incident Database

18. Security, continued
Internal controls prevent unauthorized disclosure of data, even to other users of the system
Use of location codes
Encryption
Password-protection
Victims and/or Subjects can request data from DSAID in accordance with applicable laws and regulations
Defense Sexual Assault Incident Database

19. Support
SARC Resources:
SAPR.mil
DSAID Webinars
DSAID Support Page
DSAID web-based training
DoD Help Desk
Help Desk
1st contact your Service SAPR PM
2nd
Always follow your Service’s protocol for contacting the DoD SAPRO Help Desk
Defense Sexual Assault Incident Database

20. Defense Sexual Assault Incident Database

21. DSAID Recent Releases and Way Ahead
(Charlotte)
Over the past year, DSAID underwent some changes. We are now going to discuss some of the most recent changes.
Defense Sexual Assault Incident Database

22. DoD Identification Number
DoD ID Number
New field on the Victim Profile, the SARC Profile, and the VA Profile
Enables future DSAID automation
(Charlotte)
DoD ID: If you take a look at your CAC, you see the DoD ID number on the back. DSAID now offers the capability to enter this unique identifier, in the DSAID Case, the SARC Profile, and the Victim Advocate Profile, as we are showing on the screen. We will discuss later in the webinar, how inputting the DoD ID number into DSAID will save time, improve accuracy, and lighten the load for the SARC. By itself it is a useful confirmation of identity, but when we link it to DEERS using DSAID’s powerful automation tools, it will become a big time saver for the SARC.
Defense Sexual Assault Incident Database

23. Case Level Report - SARC Access
SARCs may run a Case Level Report for their assigned cases
Service SAPR Program Manager grants access to run the Case Level report
(Charlotte)
You may recall from the DSAID January 2018 webinar, SARCS can now view your own Case Level reports.
This report provides an overview of all of your Service’s cases, and includes most of the fields in the DSAID case. It does remove PII, so you can be sure that you are not inadvertently causing a data spill.
If you need to run this report, contact your Service SAPR Program Manager, who can grant you access.
You schedule this report to run in advance, best practice is to run at night so it is available when you come in in the morning.
We are currently measuring very low SARC Case Level Report usage. I’d like to do a quick poll: Prior to this webinar, did you know that this capability existed? Please go to your pod and register your answer. If you did know about it, please answer the next question, which asks whether you tried to use the case level report.
If you would like to try out the case level report, you must get access. If you have access, the bottom of your SARC profile will say “Yes” next to “Generate Case Level Report,” as shown on the screen.
If you do not have access, and would like to request it, contact your HQ level Service SAPR PM. Different services have different policies about SARCs using this report, so your Service SAPR PM can tell you whether you are allowed to use it or not. We have posted contact information for each of the Service’s SAPR PMs in the file download area of the Adobe room, so you can easily find out whom to talk to. If you want to learn more about the case level report and how to use it, we attached some helpful slides in the backup section of this slide deck. This deck will be available for download following this presentation, and we will send it via your confirmations as well.
Defense Sexual Assault Incident Database

24. Way Ahead NCIS Interface CATCH Program DSAID Infrastructure
Retaliation Module
File Locker (repository for DD Forms 2910s and 2911s)
DEERS Interface
TP bullet #2: Performance Management/Tuning means increased speed
Defense Sexual Assault Incident Database

25. NCIS Interface
Air Force, Army, and Navy each have data exchange interface between their Military Criminal Investigative Organizations (MCIOs) and DSAID
Navy’s MCIO, NCIS, is transitioning from using the CLEOC database, to the new NJIS database
DSAID Team working with Navy to start a new data exchange interface with the new database
Why this is important:
The Navy’s investigative case number format will change with the implementation of NJIS
All SARCS inputting NCIS cases have to be aware to use the different format
(Darlene)
Talking points ????
I’m about to turn it over to one of our SAPRO Policy Advisors, Mr. Doug Alexander, to talk to you about the new CATCH Program. Over to you Doug.
As-Is
To-Be
10SEP13-MWPE DMA
10SEP13-MWPE DMA
Defense Sexual Assault Incident Database

26. Catch a Serial Offender (CATCH) Program
NDAA FY15, Section 543
Provide adult sexual assault victims, who elect to file a Restricted Report, with a mechanism to identify individuals who are suspected of perpetrating multiple sexual assaults
ONLY: Article 120, “Rape and Sexual Assault”; Article 120b, “Rape and Sexual Assault of a Child”, Article 125, “Non-Consensual Sodomy”; Article 80, “Attempts”
No time limit for entering into CATCH
SARC/SAPR VA initiates CATCH advisement to sexual assault victim
(Doug)
Defense Sexual Assault Incident Database

27. CATCH Program in DSAID As-Is To Be (Darlene) Thank you, Doug.
On this next slide we show how DSAID will assist with the CATCH program. On the top row of the table, labeled “As-Is”, you can see the DSAID free text field on the Case page where reasons for conversion from Restricted to Unrestricted are currently captured.
Compare that with the (soon to be) picture on the lower part of the table, labeled “To Be”, showing the dropdown list that will ensure we capture any CATCH selections. There will be less typing for the SARCs too!
We don’t have a go-live date yet, stay tuned for announcements coming out of this office.
Defense Sexual Assault Incident Database

28. DSAID Infrastructure
Upgrading the infrastructure and making DSAID ready to move
Compliance with Risk Management Framework (RMF), Authorization to Operate (ATO)
Upgrade completion expected by April, 2019
Select and move to a new platform by April, 2020
(Charlotte)
DSAID was released in The Technology world has advanced rapidly in the past six years. Many available Platforms that DSAID would consider moving to, such as cloud-based platforms, won’t accept an application with DSAID’s ageing infrastructure. We are currently in a code freeze, except for the NICS and CATCH program updates, until next Spring 2019, while we work to acquire, set up, test, and implement new servers with upgraded software. Following that we will work on moving to a new platform.
While that happens in the background, we are also working to ensure our production servers are compliant with Federal risk management standards. These production servers are the home of the current version of the DSAID you see and touch every day.
Defense Sexual Assault Incident Database

29. Estimated completion – Spring 2019
Retaliation Module
Mandated by FY17 National Defense Authorization Act, Sec 543
Applies to sexual assault cases only. (Note: The Office for Diversity, Equity, and Inclusion will separately collect sexual harassment retaliation information.)
SARCs collect this information and send in annually
The Retaliation Module Workgroup met monthly from August 2017 to February 2018
Requirements delivered to developer
Creating new training and documentation
(Charlotte)
The collection of information about incidents of retaliation related to sexual assaults is mandated by FY17 NDAA, Section Please note this does NOT pertain to retaliation related to sexual harassment.
SARCs must currently collect this information in response to SAPRO data calls and send it to their Service HQ via spreadsheet for inclusion in the annual report.
In an effort to make the collection easier, and speed up the process, we are building a DSAID Retaliation module. Representatives from your services, IGs, and MCIOs met as a workgroup from August, 2017, through February, They discussed policy and requirements surrounding sexual assault retaliation reporting, and how best to capture this in DSAID.
This module is currently under development, and we estimate it will be ready for DSAID users in the Spring of 2019.
We are creating new training and documentation, and will be looking for people to volunteer to do pilot testing and be our early adopters. Our pilot testers can help determine how the training and documentation will look. Will it be you?
Estimated completion – Spring 2019
Watch for postings calling for pilot testers, focus groups, and early adopters
Defense Sexual Assault Incident Database

30. Estimated completion – Spring 2019
File Locker
Retention of DD2910 and DD2911 for 50 years is mandated by 32 CFR Part 103
We are building capability in DSAID to ease the SARCs’ burden of retaining these records
One consideration is to establish standardized processes of retrieval
Timeline for development tracks with server upgrades
Creating new training and documentation
(Darlene)
32 CFR Part SEXUAL ASSAULT PREVENTION AND RESPONSE PROGRAM PROCEDURES (a)SARC Procedures (8)(i)(B) Inform the victim that the DD Form 2910 will be uploaded to DSAID and retained for 50 years for Unrestricted Reports. The DD Forms 2910 and 2911 filed in connection with the Restricted Report must both be retained for 50 years, in a manner that protects confidentiality.
The form 2911 is the Sexual Assault Forensic Exam or SAFE. The number of SAFEs conducted for Service Members over the past two FYs: In FY 16, 609 SAFEs were conducted (436 Unrestricted and 173 Restricted) and in FY17, 675 SAFEs were conducted (498 Unrestricted and 177 Restricted). Blank DD Form 2911 has 15 pages.
With the new file locker, SARCS will be able to upload restricted and unrestricted 2910’s and 2911’s
DSAID will securely store them for the required 50 years, and we will also make them easy to securely retrieve and report on if needed.
We will deliver this capability in the Spring of There is plenty of room for pilot testers in early 2019 – please contact us if you would like us to call on you when the time comes.
Estimated completion – Spring 2019
Watch for postings calling for pilot testers, focus groups, and early adopters
Defense Sexual Assault Incident Database

31. DEERS Interface
Enter DoD ID number and Last Name Get back LN, FN, SSN, DOB, and other fields
(Charlotte)
Remember the DoD ID number we mentioned at the beginning of the webinar? This is what you have been waiting for! Although it’s early and there may be some changes when we get into development, here’s what our current design is calling for:
Go into DSAID and create a new case
Enter the victim’s DoD ID number and their Last Name and click Lookup to DEERS
DSAID returns a popup window listing a number of fields, including Last name, First name, SSN, DOB, and other personal fields.
If you are able to verify that this is the correct person, you can click the popup’s Update DSAID Case button.
DSAID will automatically populate those fields with current, accurate data.
This will help prevent you from having to scramble during the data calls for the Annual Report, to get all the Relevant Data Not Available (RDNA) messages to go away.
What’s more, now that we have the DoD ID number field in DSAID, it means we may be able to go to DMDC and backfill information from DEERS into existing DSAID records.
Defense Sexual Assault Incident Database

32. Estimated completion – Spring 2019
DEERS Interface, continued
Requirements delivered
Creating new training and documentation
(Darlene)
Like our other big projects, anticipated delivery of the DEERS Interface is Spring, We will need testers, training testers, and documentation testers. The benefit for the tester is that you’ll get a sneak peek at some exciting new technology, and help define the roll out for your fellow SARCs. Will it be you?
Estimated completion – Spring 2019
Watch for postings calling for pilot testers, focus groups, and early adopters
Defense Sexual Assault Incident Database

33. Conclusion Recent release: DoD ID and Case Level Report for SARCs
Upcoming work: NCIS Interface and CATCH Program
What to expect next Spring: DSAID Infrastructure, Retaliation Module, File Locker, and DEERS Interface
(Charlotte)
Defense Sexual Assault Incident Database

34. Defense Sexual Assault Incident Database

35. Questions?
Defense Sexual Assault Incident Database

36. Defense Sexual Assault Incident Database

37. Learn More: www.sapr.mil
Contact Information
Darlene Sullivan
DSAID Program Manager
(571)
Contact SAPRO:
Learn More:
Defense Sexual Assault Incident Database