1. Gemini Elementary
Guide to Volunteering September 9, 2016 DeeDee Hearndon and Jennifer Julian

2. What is KeepnTrack? KeepnTrack provides the following features:
Web-based = Simplifies the process and increases the chances for more volunteers.
Automatically checks applicant’s information against the Federal Sex Offender database.
Organizes volunteer programs and ties volunteers to user-defined activities and events.
Tracks volunteer hours.
Prints a visual and secure name badges with volunteer name, sign-in time, and activity type to ensure a high level of safety and security.
Provides a Criminal Background Check

3. What are the different volunteer levels?

4. What are the different volunteer levels?

5. How do I become a volunteer?
Sign up on-line at:
Be sure to have a valid photo ID or driver’s license
Enter address for application status
Select Level A+ (work one-on-one with students, attend out of county field trips, etc.) or Level A volunteer to assist in other capacities. (See Matrix)

7. If I’m a Level A volunteer, can I upgrade to Level A+?

8. What happens after I complete the online Keepn Track application?
Once you enter your address on the KeepnTrack volunteer application, you will receive an that your application was received and an on approval status

9. Fingerprinting

10. How long does it take to be approved to volunteer?
The approval time may vary but generally can take upwards of 4 to 6 weeks depending on the amount of volunteers signing up.

11. What types of things do volunteers do?
Assist in the classroom
Help with PTO events
Make copies
Go on field trips
Help in the media center, cafeteria, or front office
Assist teachers with developing activities or events

12. Signing In and Out as a Volunteer or Visitor
Upon arriving at school, all visitors and volunteers must sign in on the KeepnTrack computer and scan photo ID
Upon departing the school, all visitors and volunteers must sign out on the KeepnTrack computer and scan photo ID or name badge
This allows us to track volunteer hours and ensure who is on campus at all times

13. How do I keep track of hours I accrue at home?
A form is available to you via the Gemini website under the Parents and Students tab:
This form can be hand delivered or ed to DeeDee Hearndon at:

14. All Volunteers must… Turn your Cell Phones on silent or off.
Always follow the Code of Ethics
Dress to work with elementary students and comply with the school’s dress code.
Leave student discipline and incident investigations to the teacher or administration
Remember that parent conferences are to be scheduled.
Give teachers preference to utilize the copy machines during their designated planning time.
Always bring photo ID, sign in and out on KeepnTrack computer and wear name badge

15. Privacy in and out of the classroom
During your volunteering experiences, you must keep any and all information confidential.
Failure to do so will revoke your volunteer status.

16. Blood borne Pathogens & Hazardous Materials
While volunteering, please make sure school staff is notified if you come in contact with a blood borne pathogen or hazardous materials.
Visitors and Volunteers should not give medical care, these situations will be handled by trained school personnel.
In the event of an emergency, please follow the school staff’s directions.

17. Thank you for giving us your gift of time
Thank you for giving us your gift of time. We appreciate the extra support you provide for our boys and girls, teachers, staff, and community! Let’s have a great year!

18. Questions?