1. Electronic Residency Application Service (ERAS) Tutorial
May 16, 2018| 12:00 pm
Taylor Lecture Hall

2. Sample ERAS Application

3. Documents MSPE LoRs Medical School Transcript Photo Personal Statement
USMLE Score
ERAS will transmit these documents to the programs to which you apply, according to your document assignment.
Make sure to assign your documents to programs. Your personal statement(s), LOR’s, USMLE transcript, and photograph are assigned to programs according to your instructions.

4. Your Responsibilities
Research residency programs and contact them for information on deadlines or requirements. Confirm they are participating in ERAS 2019
Print or LoR requests and distribute them to your letter writers.
Track your documents through the Documents section.
Upload your ERAS photo.
Keep your profile up-to-date, request updated USMLE scores and make changes to program selections. You will have to go back into ERAS to release any new USMLE scores that come in.
Pay all fees.
All USMLE scores are available on 9/15. After that, you must go back into ERAS to release.

5. OSA’s Responsibilities
Upload transcripts on September 15th
If 3rd year clerkship evaluations/grades are not in by this date, we will automatically upload your transcript when the evaluation/grade is submitted.
Upload MSPE’s by October 1st
If there are new evaluations that come in after October 1st, we will allow ONE re-upload of your MSPE.
Mentorship

6. ERAS Dashboard

7. Personal Statements
We recommend that you create your personal statements in a text file. The way you create a text file is click on 'Start' menu on the desktop, under 'All Programs' click 'Accessories', click 'Notepad'.
Change the font to Courier New 10 and type your text. Although you have up to 28,000 characters you can use, we suggest that you limit your personal statement to words.
Do not use any special characters such as bold, italics, underlines, &, ñ, µ etc. Your document will be displayed in plain text.
You may create more than one personal statement, but be certain to assign the correct statement to the correct program. If you are applying to ENT, they require a paragraph at the end specifically addressing why you are applying to that particular program so you will need to have a specific personal statement for each program to which you are applying.

8. Personal Statements
Feel free to have one of the OSA Deans and department member read it and give you feedback.
Go to ‘Documents’ tab and select the ‘Personal Statement’ tab
Enter a title in the ‘title’ field.
Copy/paste into the content field
Click ‘Save’
Carefully review your personal statement and click ‘OK’
* You will be able to edit your personal statement prior to assigning it to a program.

9. Letters of Recommendation (LoRs)
OSA cannot view the letters and are not allowed to screen them and tell you which to use.

10. Letters of Recommendation (LoR’s)

11. Letters of Recommendation (LoRs)
The title/department is too long to fit in the field given? What do I do?
You may need to abbreviate.
My letter writer has several titles? Which one do I put in ERAS?
If your letter writer has several titles, you should use the title of their highest rank.
Should I wait to submit my application for all of my LOR's to come in?
Do not wait for your LORs to come in before submitting. Submit on September 15th, and the letters will come in when they come in.
What do I do if two people sign the letter?
Use the highest ranking faculty member.
How will I know when LoR is uploaded so that I can assign it to programs?
you will receive notification in the MyERAS center for each LoR that is uploaded by your LoR authors. And a copy of this notification will also be sent to the address listed in your MyERAS

12. Letters of Recommendation (LoRs)
In order to assign LoRs to programs, LoR Authors must be finalized in the Documents/LoR tab.
LoR selections will be locked upon assigning to and applying to a program. You will not be able to unassign it, so be careful!
Once the maximum number of four (4) LoRs have been assigned to any given applied to program, additional LoR assignments cannot be made during the application season
An applicant may only change their selection prior to applying to a program.
Once a letter has been uploaded, it cannot be edited or deleted.
Letter writers can upload over an older letter if there is a mistake. Programs will only be able to view the most recent version of an LoR.

13. ERAS 2019 Application Fees Programs Per Specialty Application Fees
Up to 10
$99
$13 each
$17 each
31 or more
$26 each
OSA can help figure out the right number of programs to apply to for each student in our MSPE meetings. More is not necessarily better.
Example 1: 30 Emergency Medicine programs [$ (10 x $13.00) + (10 x $17.00)] = $399.00
Example 2: 20 OB/GYN programs [$ (10 X $13.00)] + 10 Family Practice programs [$99.00] = $328.00
Example 3: 23 Internal Medicine programs [$ (10 X $13.00) + (3 X $17.00)] + 7 Radiology programs [$99.00] = $379.00
Example 4: 12 Internal Medicine programs [$ (2 X $13.00)] + 10 Emergency Medicine [$99.00] + 8 Family Practice programs [$99.00] = $323.00
Example 5: 3 ACGME-accredited Family Medicine programs [$99.00] + 3 AOA-accredited Family Medicine programs [$99.00] = $198.00
Additional Fees
USMLE Transcript: $80 (assessed once per season)
COMLEX-USA Transcript: $80 (assessed once per season)

14. National Resident Matching Program (NRMP)
Provides an impartial venue for matching applicants' preferences for residency positions with program directors' preferences for applicants.
Each year approximately 16,000 U.S. medical school seniors use the program.
The NRMP accommodates couples entering the Match. Let the OSA Deans know you are couples matching!! Visit the couples match page.
Registration opens on September 15, 2018.
There is a $30 charge per program ranked over the first 20.

15. SF Match (Ophthalmology) www.sfmatch.org
Coordinates the PGY-2 appointments for ophthalmology training programs.
The match is timed to allow applicants to know their PGY-2 placement in ophthalmology before they submit their rank list for PGY-1 choices.
Applicants must also register with the National Residency Matching Program (NRMP) for their PGY-1 placement.
SF Match’s Central Application Service (CAS) distributes complete applications to programs electronically.
# of CAS Distributions
Fees
1 - 10
$60 total
$10 per program
$15 per program
$20 per program
41 or more
$35 per program

16. SF Match (Ophthalmology) Timeline
Specialty
Applicant registration begins
CAS target/deadline date
Rank list submission deadline
Results released to programs
Results released to applicants
Results released to medical schools
Post-match vacancies posted on
Training position starts
Ophthalmology
Friday, June 1, 2018
Wednesday, Sept 5, 2018
Thursday, Jan 3, 2019
Thursday, Jan 10, 2019
Friday, Jan 11, 2019
Friday, Jan 10, 2019
July 2020

17. Urology Match http://www. auanet
Match registration is accepted through December.
The match programs have the option to participate in ERAS.
You will find a list of accredited U.S. urology programs on their website.
Note program application deadlines, but do not wait until the last minute, as they can change. If you are offered an interview by a program, respond immediately, as interview slots can fill quickly.
The program you match with generally provides pre-urology training. Some programs require that you also go through the NRMP as a formality for the surgery year(s) – check with each individual program for their requirements.
Be aware that some programs include the preliminary year in their process, while others require you to secure a preliminary year through NRMP.

18. Urology Match Timeline
Summer to January- Register and check program requirements and deadlines.
Fall to January – Interview.
September 15 – Register with NRMP.
December to January 3 – Submit your preference list.
January 18 – match results are send to applicants, programs and medical schools.
Late February– NRMP Deadline * If you match with a urology program, check to see if you must go through the formality of the NRMP Match for surgery training at that same institution. If appropriate, submit your ranking list to the NRMP with urology match code provided.

19. Military Matches
We suggest you contact the military recruitment representative for the branch of military you are interested in matching in.
The U.S. Air Force, Army, and Navy do not participate in the NRMP but make their own appointments directly. Since the number of military appointments available is often insufficient for the number of candidates applying, students may need to participate in the NRMP simultaneously to protect themselves.
Army – Elkridge MRC,
Navy – Medical Officer Recruiter, or
Air Force – Health Professions Recruiter,
National Health Service Corp. –
*For all others students should contact OSA directly*
Dr. Matt Tulis can also assist with military match students.

20. Residency Application Timeline
May 15 – Your CV must be on file at OSA
June - August - Create your Profile and MyERAS application, select programs of interest, assign all documents to each individual program. (Do this as documents are available instead of waiting for everything to be in for a given program)
Beginning of September - Review MSPE for errors, deadline for photo.
September 15 - Certify and submit application. You should begin applying to residency programs and programs will begin contacting ERAS. (Everything should be in except maybe one or 2 LoRs). Register with NRMP.
October 1 - MSPE’s released to programs (LoRs should be received prior to this date)
December - Military Match results are available
January 11 – SF Match (Ophthalmology) results available
Mid - January– Urology Match results available
Late February– Deadline for registration and rank order list certification
March 12* - Match results are available, Supplemental Offer and Acceptance Program (SOAP) begins
March 15 – Match Day!
*Projected SOAP & Match Dates

21. Resources UMSoM’s Residency Application Manual
(Please read this webpage. This resource is very helpful.)
MyERAS User Guide
Worksheet
Application checklist
Tutorials

22. ERAS is on Twitter!
Twitter - for the latest news and announcements about ERAS timeline information and other resources. Send ERAS a tweet or your questions to

23. ERAS Contact Information
Phone: Help Desk Hours of Operation Monday-Friday 8 am-6 pm ET

24. NRMP is on social media!
Facebook: Twitter:

25. Everything will work out okay!
We know it's overwhelming, but each year, our students survive and do awesomely. And we're here for the students throughout the whole process