1. 14 Bin location management

2. This documentation and training is provided to you by beas group AG
This documentation and training is provided to you by beas group AG. The documents are neither approved nor in any way acknowledged or endorsed by SAP. For SAP Business One, only the documentation and training officially released by SAP shall be binding upon SAP. SAP shall not be responsible for any content of this documentation and training and this documentation and training shall not be binding upon SAP in any way.
The official current SAP Business One documentation and training for SAP Business One is available at and
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3. Requirements for this tutorial
You will need a good grasp of:
The basics of SAP
The basics of beas
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4. Learning Targets
After working through the lesson, you will be able to:
Create new storage areas and inventory locations
Complete inventory transactions with inventory locations
Retrieve inventory data concerning inventory locations
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5. Agenda Inventory Location Management 1: General
2: Working with inventory location management
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6. be.as inventory location management
General (Structure)
SAP store
be.as inventory location management
Every store created in SAP can also be structurally defined as an inventory location managed store.
Storage areas Storage areas can be defined within a store (high-level rack, pallet rack, shelving, etc.)
Inventory locations An inventory location is the lowest level and comes below a storage area
Inventory locations
Storage areas
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7. General (Function overview)
Inventory location management
Full integration
Batch and serial numbers
Full integration
Inventory location management is part of all inventory transactions, e.g. goods receipt, delivery note generation and inventory stock transfer.
Batch and serial numbers
For batches or inventories with serial numbers, corresponding inventory queries with inventory location stocks are available
Visual display
Storage areas and inventory locations can be displayed visually
Parameters and strategies
Inventory locations can be defined with details on size or weight, and storage or removal strategies can be specified
Visual display
Parameters and strategies
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8. Agenda Inventory Location Management 1: General
2: Working with inventory location management
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9. Working with inventory location management Setting up a store location
A: Select an available store from the list
Check the box to activate inventory location management for a store.
B: In the store location coordinates field, the dimensions of the store location are stored in meters and a color is selected for the display.
In the next step, the storage areas and inventory locations are recorded.
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10. Working with inventory location management Setting up a storage area
This is where you define the storage area; a storage area can be, e.g. a high-level rack, a pallet location or shelving.
You need to specify a unique ID for each storage area (name, description) and inventory location type (standard, provision, quality check store, etc.).
A: Block withdraw: If activated, nothing else can be taken from this storage area.
Block inbound: If activated, nothing else can be posted to this storage area.
B: Shape and size of a storage area:
Dimensions: length, width, height
The storage area is broken down into dimensions:
Dimension 1 = level
Dimension 2 = row
Dimension 3 = compartment
C: You can specify the maximum permitted volume and weight
As well as the inventory, be.as also enters and subtracts the volume and weight in the storage locations.
The current weight utilization is displayed as a % alongside the maximum weight.
Finally, you can specify the colors for the graphic display
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11. Working with inventory location management Setting up a storage area
Area view:
the storage area is displayed from the "Front", the length x height can be seen
Green: free inventory locations
Red: occupied inventory locations
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12. Working with inventory location management Setting up an inventory location
Inventory location view:
The inventory location is the smallest unit of inventory storage (it can be a pallet location, a small storage area or just a compartment of a shelf).
A sort order can be saved for removal and storage. If you select an inventory location using the selection list, the sort order is taken into account.
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13. Working with inventory location management Visualization / color rules
Meaning
Empty = green
Occupied = red
Inventory location is shown as green as long as it is empty, otherwise it is red.
By weight
up to 50% green
up to 80% amber
80% or over red
Coloring depends on weight - the actual weight is compared with the maximum weight permitted.
In addition, the amount of area filled is not only shown through color, but also by means of percentages.
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14. Working with inventory location management Batch creation of inventory locations
The "Create new inventory location" function enables you to create several inventory locations or compartments all at the same time. The visualization coordinates are calculated automatically.
Call up via the inventory location list, "New batch" button   
A: You need to enter the usual parameters, such as dimensions, size, max. weight and volume, color allocations.
B: Finally, click on "START" to start creating and visualizing the inventory locations.
C: Result
The program correspondingly creates the first inventory location according to the coordinates and templates (inventory location identification/sorting). The second inventory location in the row receives the X position (X pos of the first inventory location + length + distance)
Once all the inventory locations in one row are created, the next row follows
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15. Working with inventory location management Expanded visual display
Each inventory location is displayed as a "rectangle".
However, the visualization system enables you to display any other objects, such as rectangles, texts and lines.
This tab contains a script window. You can use be.as script to specify the layout of the visualization.
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16. Working with inventory location management Posting procedures - goods receipt entry
Goods receipt: a possible storage area for the current item is displayed
For goods transactions, the relevant inventory location posting can be made automatically in a transaction for each document.
E.g. goods receipt entry, items can be allocated to any inventory locations (several serial numbers, batches to one inventory location)
E.g. good issue entry, the display shows which stock is available at which inventory location (if applicable, batch or serial numbers)
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17. Working with inventory location management Posting procedures - manual entry
Goods receipt: inventory locations and the current inventory are displayed for the current item
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18. Working with inventory location management (Inventory queries)
The inventory history (inventory location stock) displays the individual amounts of stock for the respective inventory locations (A), if necessary, with batch or serial numbers.
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19. Summary You can now: Create new storage areas and inventory locations
Complete inventory transactions with access to inventory locations
Retrieve information concerning inventory location stocks
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20. Thank you for your cooperation!
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