1. New Employee Onboarding
Welcome to Oklahoma City Public Schools
New Employee Onboarding
New Employee Onboarding
New Employee Onboarding
Benefits Presentation

2. Benefits Overview Leave Flexible Benefit Allowance/Cash In Lieu
Board Paid Contribution
Medical, Vision, Dental
Life Insurance
Flexible Spending Account (FSA)
Retirement
Oklahoma City Public Schools

3. Provides details about medical, dental, and vision coverage
Benefits Guide
Benefits Guide
Provides details about medical, dental, and vision coverage
Go to OKCPS.org  Departments  Human Resources  Benefits
Oklahoma City Public Schools

4. Types of Leave
Sick
Emergency
Personal Business
Leave of Absence-Unpaid
Vacation
Military
Family Medical Leave (FMLA)
Professional
Bereavement
Legal
Injury
Please refer to your Collective Bargaining Agreement and/or Board Policy for further details.
Oklahoma City Public Schools

5. Collective Bargaining Agreements (CBA) & Board Policies
Go to OKCPS.org  Departments  Human Resources  Compensation
Oklahoma City Public Schools Board of Education Policies are also located on the District Website.
Go to OKCPS.org Board of Education  Board Policies
OKCPS Board Policies
Oklahoma City Public Schools

6. Flexible Benefit Allowance/Cash in Lieu
Flexible Benefit Allowance (FBA)
If you enroll in medical coverage, $ is given to help cover cost of the medical premium
If you do not enroll in medical insurance, you will be given the Cash In Lieu instead of the Flexible Benefit Allowance
Oklahoma City Public Schools

7. Board Paid Contribution
The Board shall pay for each full-time Support and ProTech employees, a contribution amount if the employee elects the Board’s health insurance plan to help cover the cost.
ProTech - $155 per month Support - $123 per month Part time employees (4 hours) - $61.50 per month
Oklahoma City Public Schools

8. Health & Welfare – Major Medical
Two different types of health insurance plans:
HMO
Aetna
GlobalHealth
BlueLincs
PPO
All HealthChoice Plans
Oklahoma City Public Schools

9. Health Maintenance Organization (HMO)
Healthcare services are coordinated by chosen primary care physician.
Advantages:
No deductible
Less out-of-pocket costs during the plan year
Disadvantages:
Must have a primary care physician in network
Limitations on choice in doctors and hospitals
Oklahoma City Public Schools

10. Preferred Provider Organization (PPO)
PPO insurance plans allow members to choose a doctor whether in network or outside of the network. There are basic and high deductible plans.
Advantages:
Broad choice of doctors and hospitals
Disadvantages:
Deductible (what has to paid before insurance begins to pay varies depending on plans)
Greater out-of-pocket expenses
Oklahoma City Public Schools

11. Dental & Vision
Dental
Several plans offer no annual deductible – pay copays
Most plans offer free preventative care (2 annual cleanings)
Other services are shared costs
Basic Care – filings, extractions, oral surgery
Major Care – crowns, dentures, bridge
Orthodontic Care
Plan year maximum
Vision
1 annual exam per calendar year
Frames, lenses and/or contact lenses
Plans offer discount on laser correction
All pay is electronic to bank
Oklahoma City Public Schools

12. Enrollment Information
If you add a dependent to your insurance policy, you must provide a copy of:
Spouse: Marriage certificate
Dependent(s): Birth certificate for dependent child(ren), IRS taxes showing dependents, or court order establishing legal adoption/ guardianship
During the plan year, you may add or drop coverage for yourself or dependent based on the following qualifying events:
Marriage/divorce
Birth/adoption/gain legal custody
Dependent’s change in status (employment)
Employee or spouse changes employment status
Death
New residence inside/outside of HMO service area
All pay is electronic to bank
NOTE: All qualified status changes must be made within 30 days of the qualifying event and you must provide the applicable supporting documentation for qualified change.
Oklahoma City Public Schools

13. Enrollment Information
Declining Insurance:
Must provide copy of insurance card
Complete declination form (included in benefits packet)
Insurance Effective Date:
Insurance is effective the 1st of the month following the start date
Example: If an employee starts work in August, insurance will be effective on September 1
All pay is electronic to bank
Oklahoma City Public Schools

14. Open Enrollment Held annually in October
Changes go into effect January 1
No qualifying event is necessary to make changes
Allows employees the opportunity to:
Add/drop/change health, dental, life or vision plans
Increase/decrease life insurance
Add/drop qualified dependents
Oklahoma City Public Schools

15. Flexible Spending Account (FSA)
Allows employees to deduct premiums pre-tax basis and set aside pretax funds to use toward qualified medical and daycare expenses.
You will need to contact American Fidelity to start your FSA by calling or
Flexible Spending Account (FSA)-optional
Up to $2650 annually
July – June fiscal year
Use or lose plan
Funds are loaded up front
Dependent Day Care – optional
Up to $5,000 annually
Oklahoma City Public Schools

16. VOYA OMES/ Basic Life Insurance Plans
District-provided life insurance (no cost to you) +
Option to purchase additional life insurance
Option to purchase life insurance for yourself, spouse and/or dependent(s)
Oklahoma City Public Schools

17. Life Insurance: The Standard
District-provided life insurance for each full time employee.
Certified employees -$35,000
Support employees - $25,000
(Reduces to $10,000 at age 70)
ProTech, Central Office & Principals $50,000
Oklahoma City Public Schools

18. Life Insurance: The Standard (continued)
The VOYA - Must complete the beneficiary form for district paid term life insurance.
_____________________________________________
Additional coverage may be purchased in units of $25,000 to a maximum of the lesser of 6 times your annual salary or $600,000.
The minimum amount to elect is $25,000
Spousal coverage - up to $100,000 but cannot exceed 50% of your supplemental coverage
Child(ren) coverage – $10,000
Oklahoma City Public Schools

19. Life Insurance: OMES
Coverage may be purchased for yourself, spouse and dependent(s):
Basic Life: $20,000 for $4/month
Supplemental Life: maximum coverage is 2x annual salary rounded to the nearest $20,000). Coverage is guaranteed as a new hire
Dependent coverage: three tiers available
Oklahoma City Public Schools

20. Retirement Plans Teacher’s Retirement Pension Plan 401(a)
Retirement Savings Annuity
403(B)
457
Oklahoma City Public Schools

21. Oklahoma Teachers’ Retirement (OTRS) – 401(a)
Teachers Only
District contributes 7% of your TRS eligible compensation
Certified Employees, ProTech and Principals
District contributes 7% of your TRS eligible compensation up to $60,000
Support Employees
District contributes 90% of 7% of your compensation up to $40,000. You will contribute 10% of 7% contribution. Example: for every $1, the district contributes $.90 and employee contributes $.10 cents.
Membership is required for exempt staff
Membership is optional for support staff - must complete enrollment form and turn it in today
Oklahoma City Public Schools

22. Retirement Savings Annuity: 403b or 457b
Allows an employee to make contributions pre-taxed from his or her income into a retirement plan.
Lowers taxable income
Plan for retirement
Can start plans at anytime
In order to start your payroll deduction you much contact an approved vendor from the list included in your benefits packet and set up or transfer an account. It may be a good idea to consult with a financial advisor before selecting a vendor.
Oklahoma City Public Schools

23. Benefits Forms Deadline to turn in forms
Must turn in forms within one week from date of onboarding
By law, you have 30 days to make a change to your elections
Takes two weeks to receive insurance cards
What happens if you do not turn in your forms within 30 days?
Must wait until open enrollment to enroll in benefits
May be assessed a penalty from IRS on federal taxes
Where to turn in forms
HR Benefits Department
2500 N.E. 23rd Street (Operations Center, Building 3 – check in at front desk
Scan and
Fax: (405)
Oklahoma City Public Schools

24. THE END
Oklahoma City Public Schools