1. Peo Gustavsson/Mats Lindroos IK Manger/Acc proj manger
Accsys IK
Peo Gustavsson/Mats Lindroos
IK Manger/Acc proj manger

2. Action 7.2 (1 of April-16) IKRC presentation IK approval process
ESS Procurement and IK contributions, Background and ground rules
IK contributions are agreements between ESS partner institutes
IK is controlled trough the ESS statues (available at ESS web page)
ESS ERIC has its own procurement rules in line with the EU regulations (procurement regulations are available at ESS web page)
IK contribution is excluded and considered to not be a part of the procurement regulations
ESS use three types of procurements
Single sole source procurement
Research procurement contracts
Open tender
Institutions participating the construction of ESS (Host countries or Founding members)
Contribution by host countries (material and or services)
Sweden and Denmark Host countries, can not contribute with IK
If a host country participate in the construction, it will be governed by a Collaboration agreement or Supply and service agreement
Member countries can contribute with IK and/or Cash contribution
The member countries are organized by IKC and TA, all presented to the IKRC for endorsement and preparation to ESS council for formal approval

3. Action 7.2 (1 of April-16) IKRC presentation IK approval process

4. Action 7.2 (1 of April-16) IKRC presentation IK approval process
2013 Initiated ESS a public call of interest, presented at ESS ext. web page
Information and Presentations where done multiple time and during different occasions, large gatherings and at a specific institutions
Containing all WP and parts of the project (Target, Accelerator, Instrument)
Interested institution/parties, could/should express interest for defined WP
The value of the scope of work/WP where documented in the Cost Book
The selection process (started 2013 and are still in progress)
Selection criteria's eg. IK available, experience for defined work (Due diligence)
Direct discussions and negotiations where performed
Approval process
IK packages overall description was done to IKRC as the starting point
We have 2 types status, Assigned WP/TA (41) or Open WP/TA (8)
All agreed TA are presented to IKRC for endorsement, ESS Council approves after IKRC endorsement (including later changes effecting cost and time schedule, done trough CR)

5. Action 7.3 (1 of April-16) BrightnESS program presentation and involvement in Transfer of ownership

6. OBJECTIVES
BrightnESS serves as a risk mitigation tool in the delicate process of becoming fully operational
In-kind contribution
The knowledge and skills of European companies, and institutes, are best deployed in In-Kind Contributions.*
Technical performance
The highest technical performance is obtained from the ESS target, moderators* and detectors in order to deliver world class science.
Increase innovation impact
The innovation impact of ESS will be increased through TTO, ILO, PCP activities, and through sustainability measures supporting the ERIC, new members and future user communities.
*Based on ESFRI recommendation and the ESS risk register
BrightnESS is funded by the European Union’s Horizon 2020 research and innovation programme under grant agreement No
Carlo J. Bocchetta –INFN Torino Meeting – Dec 14th, 2016

7. Overview of WP2 – Four Tasks
Preparation of project implementation and training of resources needed
(ESS, CEA, FZJ, INFN, ESSB, STFC)
WP2.2
Development and implementation of an In-kind information system for the coordination of IKC activities
(Elettra, ESS)
WP2.3
Development of an IKC 'Best Practice' system and standards (WEB) and organisation of collaboration meetings
WP2.4
Creation of an IKC network of Regional Hubs
(ESS, STFC, TUD, FZJ, ESSB, INFN, CEA)
Overview of WP2 – Four Tasks
BrightnESS is funded by the European Union’s Horizon 2020 research and innovation programme under grant agreement No
Carlo J. Bocchetta –INFN Torino Meeting – Dec 14th, 2016

8. Highlights WP2.4 - Creation of an IKC network of Regional Hubs
Up to 19 people active for WP2.4 – with six leaders.
Regional Hub
Owner
Field Coordinator
Countries
North-West
STFC
TU Delft
Justin Greenhalgh,
Philippa Kingston, Deena Fernandes, Louise Dixon, John Webber for the UK
Toon Verhoeven for NL UK NL
Central
FZJ
Stefano Pasini,
Tania Claudio Weber
DE, CZ, CH
Iberia
ESS Bilbao
Fiamma Garcia-Toriello,
Estefania Abad Garcia ES
Gallia
CEA
Florence Ragon,
Antoine Dael FR
South-East
INFN
Paolo Mereu,
Santo Gammino
Ornella Leonardi
Andrea Miraglia
+ 1 new hire
IT, HU
Nordic-Baltic
ESS
Marie-Louise Ainalem
Miloš Davidović
Carlo J. Bocchetta
DK, SE, NO,IS, LT, LV, EE, PL
WP2 Regional Hubs
BrightnESS is funded by the European Union’s Horizon 2020 research and innovation programme under grant agreement No
Carlo J. Bocchetta –INFN Torino Meeting – Dec 14th, 2016

9. Installation Crew (ESS or partner or external)
Action 7.3 (1 of April-16) BrightnESS program presentation and involvement in Transfer of ownership
Installation Strategy and planning (time schedule) - authority
ESS Lund is the main driver and responsible for the over all installation and Commissioning stratgey and imp.
ESS lund will describe and outline the main principels for how the work will be organized
The partner follow given instructions and priorities
The prtaner will be given timeslots for its exequition of installation and comissioning
ESS Lund have an overall installation coordination serving all subproject eg. ACC
ACC have its own installation organization and resources to mange the work
The main roles
Acc Installation manger
Insytallation planing manger (time and sequence
Area coordinator (eg. Tunnel and gallery)
WP coordinators (specific equipment)
Support functions
RATS manger
Resources
Tools
Logistics/transportations
ESS lund have specific TRN req and there will be a specific TRN program for all personell entering the site
One of the main objective with the over all installation startegy and plan, is to be able to depict the work to all involved including SSM (Swedens regulator)
The partner shall be aware thet there is local variations beween the IK – Partners, this is described in the TA
ESS
Partner
Installation Crew (ESS or partner or external)

10. Action 7.3 (1 of April-16) BrightnESS program presentation and involvement in Transfer of ownership
Introduction;
The presentation outline the main principles to set the FC on track to support the Acc WP with the following;
Facilitate the partners description of the installation work, to be documented I in a report. (all interaction)
Align the expectations in between all involved parties with the objective to be prepared for all eventualities
Define all needed tools and equipment (expectations on ESS and what to bring)
Identify potential areas of uncertainties or need for further agreement and descriptions (open issues)
To prepare partners for delivery and installation of equipment at the ESS
Prepare for information transfer to Assembly crews
Define and evaluate need for installation documentation details (assembly drawings, reports, etc are ready).
Define and Check that partner-partner information is consistent for interfaces and installation.
Define and document Logistics, Legal, Interfaces, Safety, Manpower and accessories (tools, special requirements,…).

11. TA Status, facts & figures
The work to develop the TA progress as expected
the target (in Okt) for IKRC 11 was to present 10 TA
TA to present at IKRC 4 (se separate list)
TA Ready UK 2 (LWU and High Beta cavities manu)
TA endorsed offline 2 (Cryo dist line and test stand)
Collab. Agree. developed 2 (Lund, Grid and Aperture Monitors electronics & Aarhus, WS act)
Tot TA (more TA TBD ?)
TA assigned to a partner 41
TA signed 31
Potential IK open 8 (procurement contracts)
IKRC (all remaining)

12. Planed to be presented at IKRC 11
CEA
WP7
Beam Diagnostics
Neutron beam loss monitor (nBLM)
Signed 2
CNRS
WP11
Cryogenics
Cryogenic distribution line, spoke linac 3
INFN Milan
WP 5
Elliptical Linac
Medium-Beta Cavity Fabrication and Testing 4
ESS Bilbao
WP17
Modulators
ESS Bilbao 3 x Klystron Modulators for NC 5
Wroclaw UT
WP 11
Cryogenic distribution line, elliptical linac
endorsed 6
Cryogenic distributiontest stand 7
Daresbury
WP5
High-Beta Cavity Fabrication and Testing
Ready 8
W12
Vacuum
Test facilities, LWUs (linac warm units), other vacuum, pickups 9
WP3
MEBT
Medium Energy Beam Transport (MEBT)
draft 10
Beam Diagn.
Medium Beta Beam Stop 11
WP8 RF
RF distribution Warm Linac 12
Aarhus University
Development and fabrication o Cold Linac
WS Actuators
Colab 13
Lund Univ.
Beam instrumentation electronics for Target grid and aperture monitors

13. Open Contributions 11.7 Beam Diagnostics
Beam instrumentation for Target grid and aperture monitors (Detectors/beam line components)
Proc start, now
RF amplifiers
Medium-beta klystrons
AIK 8.8
Tender process starts , draft specs.
High-beta klystrons or IOTs
AIK 8.9
Tender latest 2017
11,15
Electrical support
Cables, power distribution cabinets
AIK 15.1
 Tender/IK Q1 2017
11,16
Cooling support
Design, construction, installation of piping
AIK 16.1
Strategy under development
Design, construction, installation of cooling skids
AIK 16.2
Modulators
High-beta modulators
AIK 17.5 VE
11.17
ESS Bilbao 9 x Klystron Modulators for M-Beta
AIK 17.6
ESS Bilbao

14. Spare slides if any question comes on signed endorsed and approved TAs

15. All Presented and endorsed TAs
ESS Project
Country
Partner
IKC No.
WP Description
Status
ACCSYS
Poland
The Henryk NiewodniInstitute of Nuclear Physics
AIK 10.1
Manpower for cryomodule tests in Lund
Agreed - TA signed & approved by Council
Wroclaw University of Science and Technology
AIK 11.1
Cryogenic distribution line, elliptical linac and test stand
France
The National Center for Scientific Research
AIK 11.2
Cryogenic Distribution Line; Spoke Linac
Planned - IKA + TA Signed Pending Council Approval
AIK 11.3
Cryogenic distribution line, test stand
Norway
The University of Bergen
AIK 14.1
Ion source expert
Estonia
Tallinn University of Technology
AIK 17.1
Design, Development and Experimental Evaluation of the High Voltage Power Converter Module for IOT Modulator
Italy
Elettra-Sincrotrone Trieste
AIK 17.2
Power Converters for Magnets to the ESS Linac
Planned - Endorsed TA waiting for IK Agreement
AIK 17.3
Power Converter Systems of the ESS Linac Project (PC Installation Phase I & II)
Spain
ESS Bilbao
AIK 17.6
Klystron Modulators for RFQ and DTL
AIK 2.1
Linac Magnets
The French Alternative Energies and Atomic Energy Commission
AIK 3.4
Radio-frequency Quadrupole
National Institute for Nuclear Physcis INFN - Catania
AIK 3.5
Ion Source and Low-Energy Beam Transport
National Institute for Nuclear Physcis INFN - Legnaro
AIK 3.6
Drift-Tube Linac with BPMs, BCMs
AIK 4.1
Spoke Cryomodules
AIK 5.1
Elliptical Linac H-ECCTD, High Beta Elliptical cavities and cryomodule demonstrator

16. All Presented and endorsed TAs
ACCSYS
France
The French Alternative Energies and Atomic Energy Commission
AIK 5.2
Elliptical Cryomodules Components Supply
Agreed - TA signed & approved by Council
AIK 5.3
Elliptical Cryomodules Engineering and Assembly
Italy
National Institute for Nuclear Physcis INFN - Milano
AIK 5.6
Medium Beta Elliptical Cavities, Fabrication and Testing
Planned - IKA + TA Signed Pending Council Approval
Poland
The National Center for Nuclear Research
AIK 6.1
Gamma Blockers
AIK 7.1
Emittance Measurement Unit for the low energy beam transport
AIK 7.2
Beam Diagnostics (Doppler Shift Measurement for Low-Energy Beam Transport)
AIK 7.3
Non-invasive profile monitor
Elettra-Sincrotrone Trieste
AIK 7.4
Wire Scanner Acquisition
Planned - Endorsed TA waiting for IK Agreement
Norway
University of Oslo
AIK 7.6
Beam Diagnostics Imaging Systems
AIK 7.9
Neutron beam loss monitor
Polska Grupa Energetyczna
AIK 8.2
LLRF System Units UK
Science and Technology Facilities Council - University of Huddersfield
AIK 8.3
RF Distribution / Superconducting linac waveguides and directional couplers
Hungary
Institute for Nuclear Research, Hungarian Academy of Sciences
AIK 8.4
RF Local protection system
AIK 8.5
Spoke RF Power Stations
The Henryk NiewodniInstitute of Nuclear Physics
AIK 8.6
RF Installation Phase 1 and Phase II
Warsaw University of Technology
AIK 8.7
Phase-Reference Line