1. I want to submit a grant. What do I do?
Proposal preparation & submission

2. About us Grants Office Will Adams (Pre-Award Main Contact)
Tifany Lenoir (Post-Award Main Contact)
Christy Dupuis (Review & Approve)
Sarah Kazlauskas (Review & Approve)
Pathology Grant Office: D6-17

3. Proposal submission process
Involve the grant office as soon as you know you would like to submit a grant as PI
Also, when asked to participate in the following:
UF Co-Investigator or other role
Outside Institution (sub-contract)
MTA’s
Industry contracts

4. Pathology departmental policy
5% minimum effort policy, unless justified (i.e. smaller grants, low time commitment for work, etc.)
The goal is to cover your research assignment

5. Proposal submission process – Not pi
Frequently requested items:
Biosketch
Other Support (including just-in-time requests and progress reports)
Financial Conflict of Interest forms (FCOI)
Letters of Support (Institutional Support, Departmental Support, and Consultant)
The EP grants office will provide any of these documents needed, review, and obtain necessary approvals for the submission.

6. Proposal submission process – Principal investigator (PI)

7. Proposal submission process – Principal investigator (PI)
Understanding sponsor solicitations
Required documents
Formatting requirements
Sponsor submission deadlines
Developing a proposal in accordance with sponsor guidelines
Contact grant office with details about the grant (sponsor, deadline, required documents, submission process, etc.)

8. Proposal submission process – Principal investigator (PI)
Research the sponsor and the review process
Always write for reviewer
Demonstrate support
Committee, collaborators, agency officials who will write letters
Read directions and follow them
Understand that a proposal is an instrument of persuasion

9. Proposal submission process – Principal investigator (PI)
Generating Budgets
Make sure budget coincides with narrative
Make sure costs are allowable-salaries, animal costs, travel, core fee for services, supplies, consumable, reagents, technical computer software, equipment, etc.
Be realistic
Estimating too high or too low = not funded
Estimate costs as accurately as possible

10. Proposal submission process – Principal investigator (PI)
Cost-sharing
Sometimes required by sponsor
Can be cash or in-kind
Be careful: don’t cost-share items you can’t document
Check both sponsor’s and your own organization’s guidelines
Facilities & Administrative Costs (Overhaed/Indirect costs)
What is your current rate?
Do other rates apply?
Check sponsor’s allowed overhead rate, if any

11. Proposal submission process – Principal investigator (PI)

12. Proposal submission process – Principal investigator (PI)
Common Errors
Format and not following instructions
(font, margins, pages, appended material, etc.)
Writing unclear – jargon, inaccessible, unorganized
Not allowing enough lead time for internal review
Careless criticism of other scholars in field

13. Proposal submission process – principal investigator (PI)
Prepare required documents (grant office can assist with budget preparation)
Send all grant information to grant office by deadline
Grants Office – 3 Days before published deadline
DSP – 9 a.m. the day before published deadline
Grant office prepares UFIRST proposal and submits to DSP

14. ufirst
UF requires approvals for proposals, supplemental funding, progress reports with detailed budgets or other sponsored projects in UFIRST.
The grants office is responsible for the creation of proposals in UFIRST
UFIRST will electronically route the proposal and collect the required approvals.
You will receive a UFIRST notification upon approval.
DSP will submit final grant to sponsor on behalf of PI
If not, PI/grant office submits final grant proposal to sponsor

15. ufirst

16. Proposal submissions
Budget and personnel cannot be updated after the 9 am submission deadline to DSP (must be final versions)
Science portion of grant applications can be updated up until DSP submits grant to sponsor
Grants office will send a PDF copy of final grant submission to PI prior to DSP submission to sponsor

18. EP Grants Office Will williamladams@ufl.edu Tifany tlenoir@ufl.edu
contacts
EP Grants Office
Will
Tifany
Christy
Sarah