1. Guide to district office
Ashlyn Simmons
Southwest District Counselor
Tau Beta Sigma – Life Member of Psi

2. Eligibility to run Active membership status within Tau Beta Sigma
If graduating during the term office, Life Membership application and dues must be submitted to HQ prior to graduation
Good standing at the time of elections
At least a Sophomore status
Minimum GPA of 2.5
Must be actively participating in or serving collegiate band programs during your time as an officer
Capability to represent the organization on a professional level
Ability to devote necessary time to office
Have a heart for service and sisterhood

3. OFFICERS Southwest District President
Supervises all district officers and holds officers accountable to their goals and responsibilities
Plans Southwest District Convention along with host chapters
Represents the District at District Leadership Conference in the summer and during National Convention (if applicable that year)
Serves as an ex-officio member of all committees
Serve on the Credentials Committee during District Convention
Presides over all district council meetings
Corresponds with chapters throughout the district regarding paper work deadlines, upcoming events, etc…
Acts as a resource for chapters with questions or concerns regarding Tau Beta Sigma policies
Works alongside the Kappa Kappa Psi District President

4. officers Southwest District Vice President of Membership
Serves as a resource for membership related questions regarding Tau Beta Sigma national policies
Hazing & Substance Abuse policies
Membership Education Processes (MEPs)
New Initiate Paperwork
Continuing Membership Education
Has jurisdiction over all area workshops regarding planning and execution
Serves as a co-adviser for the Membership Committee during District Convention
In the absence of the District President, the VPM will serve as the representative of the district
Has jurisdiction over ritual(s) during district convention
Responsible for SWD Honorary Membership awards and paperwork
Works alongside the Kappa Kappa Psi Vice President of Membership

5. officers Southwest District Vice President of Special Projects
Maintain a scrapbook of district activities, chapters, and events
Will organize and complete one district service project to be completed by the end of district convention
Oversee and execute programs as set forth by the Joint Action Committee
Serves as an adviser for the Programs Committee at district convention
Presides over the New Alto staff members and assists in publicizing and publishing the New Alto
Publicize the Focus on Five campaign and assist chapters who are earning their stripes and lyre pieces
Act as a resource to chapters completing service projects and social activities
Create special projects that benefit chapters around the district (i.e. pen pal systems, resources blogs, district photo contests, etc…)
Works alongside the Kappa Kappa Psi District Vice President of Programs

6. officers Southwest District Secretary/Treasurer
Records and publishes minutes from district convention
Make amendments to the district constitution as voted on at convention
Controls all reimbursements and money within the district
Creates a budget for district officers and district events
Takes minutes at each district officer meeting
Acts as a resource for chapters who may have questions regarding fundraisers
Publicizes district financial resources such as convention and workshop assistance
Serves as an adviser for the Jurisdiction and Finance Committee at district convention
Works alongside the Kappa Kappa Psi District Secretary/Treasurer

7. Officers Information for ALL officers
Must maintain a GPA of at least 2.5
Write one New Alto article for each semester that you hold office
You will receive no compensation for your role as an officer
However, you will be REIMBURSED for travel expenses such as for workshops, chapter visits, convention travel, etc…
You will not receive a vote at district convention
The exception being the District President in the case of a tie
Serve as a general resource for all chapters and answer questions that may arise
If you do not know the answer, the District Counselors and the National Council serve as your supervisors
Attend required district events
Must be actively participating in or serving collegiate band programs during your time as an officer

8. District Officer packet
the listed documents with the subject line "District Officer Packet - [Your Name Here]”
Letter of Intent
Professional Resume
Tau Beta Sigma Resume
Goals for Office/Election Platform
Mock Workshop Presentation Outline
Letters of Recommendation
The candidate's chapter
The chapter sponsor(s)
A professor of the candidate’s major
Academic Transcript with current GPA

9. Information Complete the Google Form
Send your completed District Officer Packet to by March 15, 2019

10. Packet information Title Page (optional)
GET CREATIVE! - Create a cover page that will capture voters’ attention
Keep it professional!

11. Packet information Letter of Intent Who are you?
Introduce yourself, your chapter/university, and what office you’re running for
Address why you want to run for office
Give a brief overview of what you plan to accomplish while in office
Address why we should choose YOU over other candidates – what makes you unique/special?
Capability to perform as a District Officer
Ability to problem solve
Strengths
Skill at overcoming weaknesses
Ability to interact with others
Concrete examples demonstrating the above, if appropriate

12. Packet information Professional Resume
Proof of leadership experience and professional capabilities
Education Information (University, GPA, major, planned graduation date, etc…)
Honors/Achievements (scholarships, recognitions, awards, etc…)
University Involvement
Community Service/Volunteering
Work/Professional History
Include dates and list things from most recent to least recent
Should not exceed 2 pages
Keep content professional and relevant

13. Packet information Sorority Resume
Tell us about your history and experience in Tau Beta Sigma
Include information about:
Chapter or district committees you’ve served on
Chapter offices or chairs held
District Involvement
What workshops have you attended?
Have you visited any chapters? Attended their rituals?
List the conventions you’ve attended and whether or not you served as a delegate or proxy
National Involvement
Attended National Convention?
Participated in the Focus on Five campaign?

14. Packet information Goals for Office
List out what you plan to do as an officer
What new projects or ideas do you plan to implement?
Discuss current projects/ideas that you will continue to uphold/execute
When stating what you will do, be sure to include HOW!
Everyone wants to “improve communication” but BE SPECIFIC! How will you improve these things?
Be as specific as possible!
Discuss who you will be working alongside in order to complete these goals
To help understand each office and what is expected, do your research
Check out the district and national constitutions in regards to what’s expected from each member/officer

15. Mock Workshop Presentation Outline
Create a mock one-hour presentation
Identify where you would give this presentation and who your audience members would be (Area Workshops, Chapter Leadership Day, Convention, etc…)
Choose the topic for your presentation
What are you passionate about?
What areas do you have experience in?
Outline your talking points for the presentation – what will you be discussing?
Summarize any activities you might use during the presentation
Maximum one-page outline

16. Example Mock Workshop Presentation Outline

17. Packet information Letters of Recommendation Ask for these ASAP
You should be respectful and give the persons adequate time to complete these letters
Letter from your chapter
Get their permission to run for office, then have a member of the chapter (preferably the president) write your letter of recommendation
Letter from your chapter’s Sponsor
Letter from a professor within your field of study
Other letters that are NOT required, but nice to include if possible:
Letter from your brother chapter (if applicable)
Letter from your Director of Bands
Letter from additional professors within your field of study
Honestly, the “more the merrier” when it comes to letters of recommendation

18. Packet information Academic Transcript
Please send a COMPLETE transcript detailing your college course history and information
Should be sent as a separate PDF than your packet
Will not be for the district to view, only for the counselors and the nomination committee
Can be official or unofficial, as long as it is current and accurate

19. Nominations committee
Bring enough packets for each member of the Nominations Committee (10 committee members, one advisor), and it’s good to have some extra packets on hand
Nominations Committee at district convention sets the “Slate” for elections
Each candidate will meet with the nominations committee for a brief interview
They will ask you questions about your goals for office and your ability to lead the district
Usually lasts minutes
Professional dress encouraged

20. Nominations committee
It’s understandable if you’re nervous, but be confident. No one knows your packet and your ability to lead better than you.
The questions they ask are things that you’ve most likely already addressed in your packet. No one knows the answers better than you! YOU CAN DO IT!
Nominations will present the Slate during the last Separate Session on Saturday of Convention. They will place candidates in the officer position where they believe they will best be able to serve the district.

21. elections
As we know, Slate is not the final say – the general elections determine which candidates are elected to office
Professional dress encouraged
You will be give a predetermined time to speak and afterwards, time for questions from the delegation
Have a thorough understanding of your goals for office and use these as your talking points
Your packet (without your transcript) will be posted online for all chapter members to read prior to election time
No one knows YOU better than YOU! Do the best you can and answer with confidence
Talk about what you WILL do in office, not what you have done in the past
You can briefly highlight an accomplishment or what made you run for office, but generally people want to hear about your plans! What will happen if they elect you?

22. You’re ready!
When creating your packet, please reach out to the current district officer
They can give you great insight into potential goals for office or improvements that need to be made
Create a back-up plan in case you cannot make it to district on time
Send packets ahead with a chapter member or with a current district officer
Reminder:
Complete the Google Form
Send your completed District Officer Packet to by March 15, 2019