1. OVERVIEW Msunduzi Museum
DEPARTMENT OF ARTS AND CULTURE
9/20/2017
OVERVIEW Msunduzi Museum
DIRECTOR-GENERAL: ARTS AND CULTURE
DATE: 09/10/2018
A total of 68%

2. PRESENTATION OUTLINE Strategic overview Review of performance
Non-financial
Financial
Audit improvement plan
Governance
Challenges and interventions

3. DEPARTMENT OF ARTS AND CULTURE
4/8/2019
STRATEGIC OVERVIEW

4. THE STORY LINE
VISION
The Msunduzi Museum Incorporating the Voortrekker Complex and Ncome Museum will deliver an excellent cultural experience
MISSION
The Msunduzi Museum Incorporating Voortrekker Complex and Ncome Museum will actively preserve, promote and present our cultural heritage to benefit nation building and social upliftment
OUTCOME ORIENTED GOALS
Research, Information and Collections
Exhibitions: promote and increase the understanding and enjoyment of heritage collections and information/ knowledge
Enhanced education and public programmes
Execute office and finances
STRATEGIC OBJECTIVES
To develop and preserve the Museum collections that reflects the nation’s diversity
Make knowledge and information accessible
To provide leaner and teacher enrichment through educational service
To provide effective and efficient financial administration and corporate governance
To promote social cohesion and nation building
Develop marketing materials
Market the Museum’s educational programs and activities
Improve access to information
To conduct outreach programs
Celebrate and commemorate days to promote nation building and social cohesion through events

5. LINKS TO THE DAC PRIORITIES
DAC PRIORITY AREA
KEY OUTPUTS FOR 2017/18 FINANCIAL YEAR
Improving reporting and compliance
The entity obtained an unqualified audit opinion for 2017/18 financial year and has been submitting quarterly reports within the reasonable deadlines
Nation building and social cohesion / Focus on Africa
The entity successfully held an OR Tambo lecture and a Day exhibition on OR Tambo / Africa
DAC Schools Programme
There were 101 visits were conducted to various schools in and around Nquthu and 94 in and around Pietermaritzburg to promote educational programmes and activities.

6. DEPARTMENT OF ARTS AND CULTURE
4/8/2019
REVIEW OF PERFORMANCE

7. THREE YEAR PERFORMANCE OVERVIEW
DEPARTMENT OF ARTS AND CULTURE
9/20/2017
THREE YEAR PERFORMANCE OVERVIEW
2015/16
2016/17
2017/18
Achieved
87%
97%
90%
Not achieved
13% 3%
10%
A total of 68%

8. REASONS FOR NON-ACHIEVEMENT OF TARGETS
CORRECTIVE ACTION
Target number of visitors envisaged was as per the 2017/18 APP; the actual visitors were and that was visitors less for the 2017/18 financial year
The entity has been advised to review the marketing strategy.
Stock take was not done at Ncome Museum to check and verify that library material in asset registers is accounted for because the staff member working in the library was injured
To advise the entity to plan for any contingencies so that services are not delayed.
Number of exhibitions designed, planned, constructed and installed were 90% achieved, the 10% not achieved was rescheduled for May 2018
*The 10% not achieved will be tracked during the site visits and be monitored when the entity submits its second quarter report.
*The 10% target is now achieved. The exhibitions have been completed and are installed.

9. THREE YEAR INCOME AND EXPENDITURE TRENDS
2015/16
2016/17
2017/18
R’000
Income
13 891
15 106
19 054
Government Grant
13 306
14 113
17 330
Own Income
585
993
1 724
Expenditure
15 660
17 102
16 777
Surplus/(Deficit)
(1 770)
(1 997)
2 277

10. THREE YEAR STATEMENT OF FINANCIAL POSITION
2015/16
2016/17
2017/18
R’000
Current Assets
14 197
13 219
16 650
Non-Current Assets
10 359
9 816
9 408
Total Assets
24 556
23 035
26 058
Current Liabilities
13 162
13 633
14 240
Non-Current Liabilities -
Total Liabilities
Net Asset Value (NAV)
11 394
9 402
11 818

11. ANALYSIS OF CASH AND CASH EQUIVALENTS
2015/16
2016/17
2017/18
R’000
Cash and Cash Equivalents
11 516
13 078
16 501
Add: Trade and other receivables
: Inventory (R50+R99) 87
107
149
Less: Current Liabilities
(13 633)
(13 162)
(14 240)
Net Working Capital/Surplus Funds
(2 030) 23
2 410

12. AUDIT IMPROVEMENT PLAN
DEPARTMENT OF ARTS AND CULTURE
4/8/2019
AUDIT IMPROVEMENT PLAN

13. AUDIT OUTCOMES 2015/16 2016/17 2017/18 Audit Outcome Qualified
Unqualified

14. DETAILS OF IRREGULAR EXPENDITURE
PRESCRIPT REGULATING ACTIVITY
AMOUNT
ACTION TAKEN
Effective and appropriate steps were not taken to prevent irregular expenditure (Price quotations not obtained)
Section 51(1)(b)(ii) of the Public Finance Management Act.
Opening balance : R Current year : R13 176
Condoned by Council : (R )
Closing balance : R
***Refer to explanation below.
**Irregular expenditure of R was incurred by the Museum by sourcing legal services
without obtaining price quotation. To avoid recurrence of the above, a legal firm will be
appointed through a Service Level Agreement to render legal services to the Museum.
An amount of R2 265 is attributable to the extension of car hire without obtaining three price
quotations. The Council member involved has resigned.

15. DETAILS OF FRUITLESS AND WASTEFUL EXPENDITURE
PRESCRIPT REGULATING ACTIVITY
AMOUNT
ACTION TAKEN
N/A

16. DEPARTMENT OF ARTS AND CULTURE
4/8/2019
GOVERNANCE

17. COMPOSITION OF COUNCIL
NAME OF COUNCIL MEMBER
EXPERTISE
GENDER
RACE
Mr Zakhele Gumede
Strategic management
Male
African
Mr Mfundo Thango
Entrepreneur
Ms Salome Mabilane
Finance
Female
Adv Dehal
Legal
Indian
Mr John Nel
Heritage
White
Dr Tebogo Ngoma
Monitoring and Evaluation
Dr Gugulethu Mazibuko
Languages
Dr Joy Ndhlovu
Human Resource
Prof Sekibakiba Lekgoathi
History
Mr Tshimangadzo Nemaheni

18. COMPOSITION OF MANAGEMENT
NAME
DESIGNATION
GENDER/RACE
CONTRACT/ PERMANENT
CONTRACT EXPIRY DATE
Dr Ngubane
Director
Male
Permanent
n/a
Mr Rob Luyt
Deputy Director
Ms Thenjiwe Khumalo
CFO
Female
Ms Phumelele Ngubane
Head Education
Ms Elrica
Henning
Head Business Development
Mrs Thuli Mseleku
Curator : Ncome Museum

19. TOTAL STAFF COMPLEMENT
COMPOSITION OF STAFF
TOTAL STAFF COMPLEMENT
GENDER
RACE
Male
Female A C I W 41 18 23 34 2 3

20. OVERSIGHT ACTIVITIES 2014/15 2015/16 2016/17 2017/18
Number of Council members 8
10 (2 resigned after 31 March 2018)
Number of Council meetings 3 4 6
Number of Council committee meetings
Attendance rate of Council meetings
78%
65%
69%
66%
Number of Audit Committee meetings
Number of Management meetings 9 7 10
Number of Staff meetings 12 .

21. CHALLENGES AND INTERVENTIONS
DEPARTMENT OF ARTS AND CULTURE
4/8/2019
CHALLENGES AND INTERVENTIONS

22. ORGANISATIONAL CHALLENGE DETAILS
A finalized operational budget for the Ncome Museum (legacy project)
The entity has been advised to develop a business case for the operationalisation of the Ncome Museum so that the entity is able to benefit from its hospitality facilities. The entity has also been advised to forge partnerships with the neighboring heritage sites like Isandlwana heritage site and the Bloed River monument which are able to generate income from their accommodation facilities .
The reconciliation bridge
The entity has signed an agreement with the neighbouring Bloed River Monument to ensure that the bridge is opened and maintained at all times.

23. DEPARTMENT OF ARTS AND CULTURE
9/20/2017
THANK YOU
A total of 68%