1. ABCs of AYP

2. Annual Cycle Teaching the Georgia Performance Standards
Assessing the Students – CRCT, GHSGT, GAA
Reporting of Data Via the AYP Reports

3. Georgia Performance Standards

6. Annual Assessments

9. ABCs of AYP

10. Georgia’s AYP Determination Steps
95% in reading/English language arts and mathematics is based on students continuously enrolled during state testing window.
Test Participation
Reading/English language arts and mathematics performance is based on Full Academic Year (FAY) students (continuously enrolled from before Oct. 5, 2010 through the end of the state testing window.)
Four Step Review Process:
Annual Measurable Objective
Confidence Interval
Multi-year Averaging
Safe Harbor
Academic Performance
Attendance Rate for Elementary & Middle Schools
Graduation Rate for High Schools
Second Indicator

11. Participation

12. Participation Participation N Size = 40
US ED and GaDOE expect 100% participation
AYP requires 95% participation
Participation Rate = number of students who tested
number of students continuously enrolled during the state testing window
State Testing Window Dates:
CRCT & GAA = April 4, 2011 – May 6, 2011
GHSGT & GAA = March 14, 2011 – April 1, 2011
Participation Invalid (PIV) - Students taking an assessment with inappropriate accommodations that invalidate their score. Students do not count towards participation and are removed from the academic performance calculations.

13. Academic Performance

14. Full Academic Year (FAY) Applies Only to Academic Performance
For a student to be considered FAY, he/she must be continuously enrolled from the day before the October FTE count day through the close of the State testing window.
October FTE Count Day – October 5, 2010
FAY Dates
GHSGT: October 5, 2010 – April 1, 2011
CRCT: October 5, 2010 – May 6, 2011

15. Annual Measurable Objectives – N Size 40 or 10% of students in AYP Grade Levels, whichever is higher, with a cap of 75

16. Absolute Bar

17. CRCT – READING & ENGLISH LANGUAGE ARTS COMBINED
CRCT – MATH
CRCT – READING & ENGLISH LANGUAGE ARTS COMBINED
Annual Step
AMO
2003
50.0%
60.0%
2004
2005
58.3%
66.7%
2006
2007
2008
59.5%
73.3%
2009
2010
67.6%
2011
75.7%
80.0%
2012
83.8%
86.7%
2013
91.9%
93.3%
2014
100.0%
GHSGT – MATH
GHSGT – ENGLISH LANGUAGE ARTS
81.0%
88.0%
62.3%
81.6%
68.6%
84.7%
74.9%
87.7%
81.2%
90.8%
87.4%
93.9%
93.7%
96.9%

18. Reading/ELA AMO Calculation Formula
This calculation is not an average of scores. The numerator values represent the number of passing scores in Reading and in ELA. The denominator values represent the number of tests taken in Reading and in ELA.
RELA* = R(meets + exceeds) + ELA(meets + exceeds)
R(tests taken) + ELA(tests taken)
*Pulls from FAY Participants
GAA English Language Arts portfolio assessment score is counted for both Reading and ELA.

19. GHSGT Performance Levels
for AYP Purposes
Mathematics
Below Proficiency: Less than 200
Basic Proficiency: Scores between 200 and 234
Advanced Proficiency: Scores between 235 and 284
Honors: Scores of 285 and greater
Language Arts
Advanced Proficiency: Scores between 235 and 274
Honors: Scores of 275 and greater

20. First Time Test Takers
For high schools only: First Time Test Takers replaces Students in AYP Grade Levels.

21. Annual Measurable Objectives Second Looks

23. Calculation Page

24. SWD-M
Used only for schools/districts that do not make AYP due solely to the SWD reporting group.
Applied after all AYP calculations have been completed (Absolute Bar, Confidence Interval, Multi-Year Averaging and Safe Harbor).
Monitored students scores are added to the current SWD scores to see if additional scores provide the “boost” to allow t he SWD reporting group to make the AMO.

25. Second Indicator Elementary and Middle Schools

26. Attendance as a Second Indicator
Attendance Rate Criteria: Schools or LEAs with 15% or less of students absent more than 15 days or show progress over the previous year will meet the Second Indicator. To show progress for attendance a school or LEA must reduce the percentage of students absent more than 15 days from the previous year.
Attendance Rate Explanation: Students in AYP grade levels who miss more than 15 days while enrolled at any time in school A will be included in school A's Attendance Rate formula. The days a student misses in another school are not added to school A’s rate.
Sample case:
Student at School A = 10 days absent Student moves to School B Student at School B = 3 days absent Student moves back to School A and misses 5 more days of school
School A = 15 days absent
School B = 3 days absent
District Absences = 18 days
Attendance Rate Calculation: Attendance rate is calculated by dividing the number of students in AYP grade levels who were absent more than 15 days by the total number of students in AYP grade levels.
Attendance Rate = # Students in AYP Grades Who Missed More Than 15 Days
Total # of Students in AYP Grades

27. Science and AYP 2012
Georgia's Race to the Top Application requires science to be the AYP second indicator for grades 3-8.
Georgia requested an amendment from US ED to adjust the timeline for implementation by allowing the year to serve as a “hold harmless” year which was approved by US ED.
Full implementation for science as a second indicator for AYP will now begin in the school year in alignment with the first year of Common Core Georgia Performance Standards (CCGPS) implementation. The first “hold harmless” year of implementation will be critical in determining where gaps still exist within local school districts and will allow us to provide you with additional student support and teacher professional learning. .

28. Georgia’s Graduation Rate
Georgia’s Graduation Rate Standard: Schools and districts must be at or above a
85% for 2011 Graduation Rate or meet requirements using Second Looks.
Current Graduation Rate Calculation:
# of students who graduate with regular diplomas
# of dropouts in 9th, 10th, 11th, 12th from appropriate years + graduates + other completers
Worksheet available on
Actual Values: = 61.8% = 69.4% = 75.4%
2003 = 63.3% 2006 = 70.8% = 78.9%
2004 = 65.4% 2007 = 72.3% = 80.8%

29. 2011 Graduation Rate Calculation
2011 Graduation rate calculation for AYP determinations does not change. (2011 worksheet will be on Accountability Webpage.)
2011 Report Card will report a Cohort Graduation Rate.
In other words, we will continue to calculate the grad rate for AYP purposes the same way we have been in the past.

30. Graduation Rate Trajectory
Year
Target
2007
65%
2008
70%
2009
75%
2010
80%
2011
85%
2012
90%
2013
95%
2014
100%
Note: Please refer to the Consolidated State Application Accountability Workbook for additional details, including the minimum thresholds required to meet Second Look criteria.

31. Graduation Rate Second Looks
Schools can achieve the graduation rate standard in one of three ways:
Step 1: Did the Graduation Rate meet the Absolute Bar?
If yes, Graduation Rate requirement was met
If no, proceed to Step 2
Step 2: Did the Multi-Year Average (MYA) meet the Absolute Bar?
If no, proceed to Step 3
MYA = (# of 2011 Regular Graduates + # of 2010 Regular Graduates + # of 2009 Regular Graduates)
(2011 Graduation Class Size Graduation Class Size Graduation Class Size
Step 3: Apply the “Safe Harbor – Like” Second Look( i.e., 10% Progress and prior year Graduation Rate must meet 60%). Did the current Graduation Rate increase by at least 10% from the prior year’s Graduation rate?
If yes, graduation rate requirement was met
If no, graduation rate was not met

32. Number of regular diplomas
Graduation Class Size
The number of dropouts in 9th, 10th, 11th, and 12th grade from appropriate years + graduates + other completers.
Numerator =
Number of regular diplomas
Click to view second look calculation

34. AYP Lifesavers

35. Withdrawal Codes *These are included in dropout statistics.
Code Description B* Marriage C Court Order or Legal Requirement D Death E* Expelled F* Financial Hardship/Job G High School Graduation H Attend Home Study I* Incarcerated L* Low Grades/School Failure M* Military O* Adult Education/Postsecondary P* Pregnant/Parent R* Removed for Lack of Attendance S* Serious Illness/Accident T Transferred to Another Public School System in Georgia U* Unknown V Advanced to another School in the System W Transferred to Another School in the System X Transferred out of state or country or to a private school Y SB10 State Schools Transfer Z SB10 Private Schools Transfer 1 SB10 Public Schools Transfer 2 School Choice Transfer 3 USCO 4 Transferred Under Jurisdiction of Juvenile or Criminal Justice Authority
*These are included in dropout statistics.

36. Steps in Cleaning up Withdrawal Records
Develop the list of dropouts.
Search for a request for records from the receiving high school.
Search for an approved application for home schooling.
Search for a letter from an official in the receiving school acknowledging the student’s enrollment.
Search to see if student coded as dropout has already impacted a previous year’s graduation class size.
Collect written documentation in a folder to check against graduation class size spreadsheet after 2011 AYP reports are released behind portal.
Save any evidence in a folder to submit to your Accountability Specialist in May.

37. Transfers – Required Documentation
With respect to a student who transfers out, in particular, new §200.19(b)(1)(ii)(B)(1) requires the school or LEA to have official written documentation that the student has enrolled in another school or in an educational program that culminates in the award of a regular high school diploma. Official written documentation that a student transferred out may include several different types of documentation, such as:
a request for records from the receiving high school
an approved application for home schooling or distance education
evidence of a transfer that is recorded in a State’s data system
or a letter from an official in the receiving school acknowledging the student’s enrollment
Documentation must be in writing rather than a telephone conversation or other verbal communication with a parent, relative, or neighbor so that the transfer can be verified through audits or monitoring.
Final US ED Regulations
34 CFR (a)(1)(i)(A)(2)

38. Out of Country Transfers
What documentation is required to confirm that a student has emigrated to another country?
A school or LEA must have written confirmation that a student has emigrated to another country (34 C.F.R. §200.19(b)(1)(ii)(B)), but need not obtain official written documentation. For example, if a parent informs a school administrator that the family is leaving the country, the school administrator may document this conversation in writing and include it in the student’s file. The regulations do not require written documentation to be “official” for a student who emigrates to another country because the Department recognizes that it may be difficult, if not impossible, to obtain transcripts or other official documentation from another country confirming that the student is enrolled in school.
4/8/2019

39. SWD Fast Facts
The interim federal flexibility (the 19% added to the SWD subgroup if that subgroup was the sole reason for the school not making AYP) has expired and will not be used again in 2011.
If a student is coded as SWD in Student Record for one or more days at any point in the year, he/she will be included in the SWD subgroup for the AYP calculations.

40. AYP Portal Tips
Second Look Calculations - ability to view data for groups with “N” under Annual Measurable Objective (AMO) Criteria (This feature is displayed on the Absolute Bar row entry of the Academic Performance Report.)
Drill-through display (e.g. “936”) for checking data quality (available for both participation & academic performance).
Drill-through for CRCT Reading/ELA produces the ELA list of students only
Downloads available for all five CRCT subjects and all four GHSGT subjects plus Graduation Rate as well as Retest Comparison files.
Download for Graduation Rate will include all students in the Graduation Class Size.
Green Y = subgroup made AYP determination.
Green Y* = subgroup must also meet 2nd indicator determination criteria.
Orange Y = SWD subgroup used SWD-M to make AYP determination.
Blue Y = subgroup used second looks to make graduation rate.
Red N = subgroup does not make AYP determination.

41. Data Elements to Verify
Password expires if not used in 90 days. GaDOE Help Desk:
The following student demographic elements should be reviewed for all students:
Student Grade Level
Race/Ethnicity
Economically Disadvantaged (ED) Status *
Student With Disability (SWD) Status **
English Language Learner (ELL/LEP) ***
Days Absent (Excused and Unexcused)
Days Present
Latest Withdrawal Date
Latest Withdrawal Reason Code
* Students who are eligible for Free or Reduced Priced Meal.
** Students who are coded as receiving special education services at anytime during the school year.
*** Students who are identified as ELL/LEP or have exited the program and are being monitored for two years.

44. Download Spreadsheet

45. Adequate Yearly Progress Reports Downloads
Column
Description
Student in AYP Grade Level = Y
Students enrolled in AYP Grade Levels
(Grades 3 through 8 and 11, and Grades 1 and 2 in K-2 schools).
Test Window Enrollee = Y
Students who were continuously enrolled at the school during the state testing window for that assessment.
State Testing Windows
GHSGT – March 14, 2011 – April 1, 2011
CRCT – April 4, 2011 – May 6, 2011
Medical Emergency = Y
Students who were coded as having a Medical Emergency.

46. Adequate Yearly Progress Reports Downloads
Column
Description
Student on Test Grade = N
Students who were tested off grade. For example, a 5th grader was given a 4th grade test.
Test Score = N
Students for whom there is no test score.
Present Test Not
Attempted = Y
Students whose assessment record had the PTNA bubble bubbled. Verify that this is the complete list of students that should have their assessments coded as PTNA. PTNA is awarded Participation credit but is considered as a DNM for Academic Performance.
Blank Test or DNA or
TNA = Y
Students whose assessment record had the DNA or TNA bubble bubbled. Verify that this is the complete list of students that should have their assessments coded as DNA or TNA. DNA or TNA may count against Participation.

47. Adequate Yearly Progress Reports Downloads
Column
Description
Test Participant = N
Students who are not being counted as test participants, i.e. students who do not have test scores. Verify that this list of students is correct.
FAY Participant = Y
Students who were continuously enrolled at the school from the October FTE Count Day until the end of the state testing window and participated in the assessment.
GAA Score = Y
Students who took the GAA in lieu of the CRCT or GHSGT.
GAA Score Accepted = Y
Students whose GAA score is accepted to be used in the AYP Reports.

48. Adequate Yearly Progress Reports Downloads
Column
Description
SWD and Part Time = Y
Students who were reported in FTE Count 3 with one or two special education segments and all other segments coded as “O”.
First Year in US = Y
Students who are coded as First Year in US School.
Passed on Prior Administration = Y
(GHSGT only)
Students who passed the GHSGT on a prior administration. These students are not counted for participation or academic performance.
Failed on Prior Administration = Y
Students who failed the GHSGT on a prior administration. (Must be tested.) Participation is awarded but the score is removed from academic performance calculation.
Invalid = Y
Students coded as Invalid count towards Participation and are removed from the Academic Performance calculations.
PIV = Y
Students coded as PIV (Participation Invalid) do not count towards participation and are removed from the Academic Performance calculations.

49. Needs Improvement Designations

50. School Level NI Status
Entering Needs Improvement (NI): occurs when the school has not made AYP in the same area(reading/ELA, math, 2nd indicator) for two consecutive years.
Removal from NI: occurs when the school has made AYP for two consecutive years.
Escalation in NI: occurs when the school fails to make AYP in the same subject (reading/ELA, math, 2nd indicator) for two consecutive years.
Remaining in current NI status for the following year occurs when:
A school fails to make AYP, but does not fail to make AYP in the same subject for two consecutive years.
A school that makes AYP for one year.

51. District Level NI Status
Entering Needs Improvement (NI): occurs when an LEA has not made AYP in the same area (reading/ELA, math, 2nd indicator) for two consecutive years at all grade spans.
Removal from NI: occurs when an LEA has made AYP for two consecutive years.
Escalation in NI: occurs when an LEA fails to make AYP in the same subject (reading/ELA, math, 2nd indicator) for two consecutive years at all grade spans.
Remaining in current NI status for the following year occurs when:
an LEA fails to make AYP, but does not fail to make AYP in the same subject for two consecutive years at all grade spans.
or makes AYP for one year.

52. Timeline for Adequate Yearly Progress (AYP)
February – Student Record Opens
Mid May – Assessment Processing and AYP Report Applications Available
Mid June – Student Record Closes
End of June – AYP Report Certification Deadline
July – Release of AYP Determinations
May through July – Appeal Submission Window, CRCT & GHSGT Retests Window
August – Summer Graduate Data Collection
September/October – Final release of AYP Determinations
AYP is an:
All
Year
Process

53. Support Resources Georgia Dept of Education - www.gadoe.org
GaDOE Accountability Division -
2011 AYP Quick Reference
ABCs of AYP Powerpoint Presentation
2011 Graduation Rate Calculator
2011 Confidence Interval Calculator
U.S. Dept of Education –

55. Accountability Team Office of Standards, Instruction and Assessment
Georgia Department of Education 205 Jesse Hill Jr. Drive, 1766 Twin Towers East Atlanta, GA 30334
Website:
Joanne Leonard, Ed.S. – Director of Accountability
(404) /
Nancy Haight - Accountability Specialist
(404) /
Cowen Harter, Ed.S. - Accountability Specialist
(404) /
Donna Kelly, Ed.S. – Accountability Specialist
(404) /