1. Two methods to observe tutorial
Standard Method
This method allows presentation to be resized to user preference.
Slide Show Method (Example below)
Presentation fills entire screen
Click on Slide Show tab at top of screen
Click icon <From Beginning>
Note: Either method; to advance click the progression arrow in the bottom right corner of each slide or press the down-arrow key.

2. Transaction Procedures
Welcome to
BSIP 101
Transaction Procedures
“Charge Non-Stock
Materials &
Sublet Repairs”
Instructor: Stephen Wright DPI Technical Consultant

3. Purpose: To charge a non-inventory part or a sublet to a work order

4. One transaction is required to complete this procedure:
ZFB61
Let’s get started -

5. This transaction may be accessed from three possible entry points:
SAP Easy Access Screen
Typing ZFB61
Clicking on the transaction from favorites menu
Imprest Cash
ZIW31_DPI screen (TD-18 entry screen)
ZFB61
Favorites Menu
ZIW31_DPI

6. Your screen should look similar to the example at the right.
Option #1
From the SAP R/3 Easy Access screen box type ZFB61 or
from your favorites menu, select transaction ZFB61 – Local Parts Purchase.
Your screen should look similar
to the example at the right.

7. Option #2
You may also access ZFB61 when completing ZIW31_DPI (TD-18 Work Order).
Complete the work order as normal; click on the Save Icon then click on the
Imprest Cash Icon

8. Enter Vendor Invoice: Company Code 7800
A new window opens:
Enter Vendor Invoice: Company Code 7800
Note:
ZFB61 and ZFB65 screens are nearly identical.
Variances:
Screen Title
Vendor Invoice
Vendor Credit Memo
Transactn field
Invoice; versus
Credit memo
Please verify you are utilizing the correct transaction before continuing.
ZFB61 Screen
ZFB65 Screen

9. Enter Vendor Invoice: Company Code 7800
A new window opens:
Enter Vendor Invoice: Company Code 7800
Basic data tab
Enter the following:
Vendor – Always equals 23
Inv. recpt date – Date invoice received.
Reference – Vendor’s invoice number.
Amount – Total (with tax) of non-stock materials and sublet repairs.
Text – Additional Info (ex: Vendor Name, Item #, etc.).

10. Enter Vendor Invoice: Company Code 7800
A new window opens:
Enter Vendor Invoice: Company Code 7800
Equipment Local Purchase Table
Enter the following:
G/L acct
(Material)
(Services)
Amount in doc. curr.
Price for Material; plus
Prorated tax; plus
Prorated shipping

11. Enter Vendor Invoice: Company Code 7800
A new window opens:
Enter Vendor Invoice: Company Code 7800
Equipment Local Purchase Table
Enter the following:
Text – Description of Material/Service
Cost center –
Order – Work Order to be charged.
Qty – Quantity
Tip:
Use the scroll bar to view columns not displayed on the table.

12. Enter Vendor Invoice: Company Code 7800
A new window opens:
Enter Vendor Invoice: Company Code 7800
Equipment Local Purchase Table
Enter the following:
Base Unit of Measure – EA
Material
Retrieved from TD-18 - should correspond to the line the mechanic did the work; or
Perform search (next screen)
Tip:
Use the scroll bar to view columns not displayed on the table.

13. How to do VMRS search?
Click the Match Code Icon

14. Click the Match Code Icon A new window appears; titled Material Number
How to do VMRS search?
Click the Match Code Icon
A new window appears; titled Material Number
MPN Material & Material description – Enter criteria to search; click Start Search Icon
TIP:
What Search Criteria to enter?
Ex: Item = Cap – Surge Tank
MPN Material – M0* (Always)
Material description – Use a word that is unique to the part you have. For our example that would be surge. Surround the word surge with wild cards * (ex: *surge*).

15. How to do VMRS search?
A new window appears; with the results of criteria searched.
In the example you will see all the occurrences of material numbers that have the word “surge” somewhere in their description.
Note:
I have highlighted them for easier viewing; highlighting does not occur in the software.

16. How to do VMRS search?
Our example produced a very small list; however, if it had been more extensive then you can narrow the search further.
How to narrow search?
Click on the Find Icon
New window appears
Enter new search criteria surrounded with wildcards *.
Ex: *cap*
Click on the Find Icon of the search window.

17. How to do VMRS search?
The software will find and highlight the first occurrence that contains “cap” embedded within the description.
If this the item you are searching for double click on the highlighted the line.
Otherwise click the Find Again Icon to find the next occurrence. Repeat as necessary.

18. Click Save Icon. to record changes
Click Save Icon to record changes. This will also launch validity check for the data input.

19. Validity Check Messages:
(These appear on the bottom status bar)
Posting is only possible with a zero balance; correct document
The value entered on the Basic data tab in the amount field MUST equal the table’s sum of the values entered in Amount in doc. curr.
Quantity and unit of measurement are not consistent
Either the Qty is blank or Base Unit of Measure is input incorrectly in the table.
Enter M###-###-### (# = numeric) does not exist in MARA (check entry)
VMRS code entered in the Material column of the table is incorrect (check format and code).
Make necessary changes; then click the Save Icon to record update. Repeat if necessary.

20. Record the Document # on the invoice for future reference.
When the Save Icon is clicked and all validity checks are passed a message will appear in the status bar stating: “Document ########## was posted in company code 7800.”
Important:
Record the Document # on the invoice for future reference.
Click the Exit Icon
the system will return to the SAP Easy Access screen.

21. Questions

22. Thank You!
Stephen Wright
DPI Technical Consultant