1. AGENDA: 12.00 Welcome and Lunch i Gladan (Martin)
13.00 Who am I – group round of introductions
13.15 Introduction - Tor - ICES Guiding Vision 2019 – and purpose of the group sessions
13.30 Group Sessions  (see details below for this session (fika)
15.15 Plenary summary and discussion of group sessions
16.15 Further group work with potential regrouping
17.00 Summary, next steps/APs
17.30  Dinner at Syster o Bror, a 10minute walk

2.  Group sessions
Detailed program for Group sessions (with suggested coordinator):
Education and student interaction (Johnny)
Continued education (Stefan)
Marketing and Member involvement (Tobias W)
Competence groups (lead: Competence group leaders)
Interactions and catalyzing projects (Martin)
Inputs for groups:
Vision and goals document (printed handouts per group available)
Notes from Alumni-meeting sept-18(will be distributed per group)
Other incoming ideas

3. Instructions
Look into the onepager for your competence group and fill in status as of now
If there is no group description, start with this and describe the purpose and ambition with the group.
Keep the group description/ambition in mind when discussing the general goal fulfillment – the groups are different and not all groups will reach all goals every year.
Based on this – discuss what needs to be done to reach goals or how to extend if this is already the case
Try to be specific and make a plan that can be set in motion by ICES

4. General competence group goals
Description
Competence groups Industry and academia competence groups within the thematic focus of ICES. Each group shall spread and deepen knowledge and best practice among member organization within the focus area. Competence groups should support researchers and industry by finding relevant focus activities for the specific group, e.g. formulating and catalyzing projects, writing (white) papers, organizing workshops, etc.
Performance Indicator
Each group shall:
Prepare a one pager with purpose and plan for the group
Disseminate research results in the area (at least 1/year)
Core team meetings (at least 3/year)
Arrange workshops and seminars (at least 2/year)
Inform about other activities within the area
Maintain a list of core team and group members with contact information
Have an updated homepage (group overview with contacts) and active forum (>1 message/month)
Initiate projects, e.g. research projects , national projects, EU projects, master thesis, shorter courses etc.

5. Competence group onepager – group name
ICES logo!
Group description:
<remove this text and describe the group purpose and ambition>
Core team: xx (driver), yy ,zz
Member list (or location) with name, and company
Status
Comment
Group plan exist/updated
Dissemination/Conference
Date
Core team meeting
Latest dates
Workshop/seminar
Latest topic/Date
Member list updated
No of members
Active homepage&Forum
Continued education
Course name
Project ongoing/initiated
Name of project(s)
Updated by/date
NN/20XX-XX-XX

6. Instructions for traffic light - indication
Group plan exists
Plan updated during,
the last 13 months
the last 18 months
Not update for 18 months
Dissemination/Conference
Dissemmination/conference held during,
Not for 18 months
Core team meeting
Core team meeting held during,
the last 6 months
the last 12months
Not for 12 months
Workshop/seminar
Workshop/seminar held during,
Member list updated
Member list updated during,
the last 13 months
the last 18 months
Not update for 18 months
Active homepage&Forum
Homepage/forum active,
Yes
Sporadically
Not active
Continued education
Training held for industry,
Project ongoing/initiated
Project ongoing,

7. Group plan to fulfil goals
Review of goal fulfillment
Now? (was the goal reached 2018,will the goal be reached 2019?)
2020 on track? (will the goal be reached in 2020, without further actions)
2020 off track? (Is there need for further actions to reach the goal in 2020?
What needs to be improved?
List (list the areas for improvements)
Plan for improvements/actions
New and existing ideas
Plan: Who, what, where, when, how
Competence groups
Industry and academia competence groups within the thematic focus of ICES.
Each group shall spread and deepen knowledge and best practice among member organization within the focus area.
Competence groups should support researchers and industry by finding relevant focus activities for the specific group, e.g. formulating and catalyzing projects, writing (white) papers, organizing workshops, etc.
Each group shall:
Prepare a one pager with purpose and plan for the group
Disseminate research results in the area (at least 1/year)
Core team meetings (at least 3/year)
Arrange workshops and seminars (at least 2/year)
Inform about other activities within the area
Maintain a list of core team and group members with contact information
Have an updated homepage (group overview with contacts) and active forum (>1 message/month)
Initiate projects, e.g. research projects , national projects, EU projects, master thesis, shorter courses etc.

8. Competence groups – new groups and approach motivating industry participation (Input from ICES Alumni meeting)
Areas
Sustainable development – e.g. focusing on ecological/environmental aspects
Användarperspektivet – HMI! => Competence group! (ICES in the early days had activities here – Jan Gulliksen wants to help us to get this restarted)
ICES-industry collaboration:
”Competence Stair” - Create incentive for industry participation in competence groups, courses, and other ICES activities – compare with the model/contract developed by the Wireless research centre
Next step: Organize initial meetings with related researchers. Jan G. helps out with contacts to HMI researchers. Didem G. might be of assistance for sustainability. Investigate “contract model” from Wireless for an industry competence stair

9. Improved dissemination (input from ICES Alumni meeting)
Place all events in the calendar well in advance before the agenda is set. Example yearly agenda with events every month etc
Professors come to companies and present a result, invite all ICES members. Lunchseminar or afternoon. Companies can also come to KTH (compare also with Aalto ideas)
Mailing lists
Have two mailing lists for all working groups and competence groups – one for internal communication/core team and one for whole team/announcements
All participants on the list shall be able to use the list
The mailing list should be archived for example that it is used in a forum, e.g. we should have forums with notification
Be able to tick a number of boxes which mailing list to follow from a big list
Make an posting of the ICES code of conduct
Newsletter: Improve look and feel to better communicate what is in it for the reader: Headline – 3-4 sentences – a link + in add a value/personal comment/present a research project/competence group etc
Have and maintain a small webpage/wiki – maybe two pages internally and announcement for each working group/competence group?
Have a marketing responsible person

10. Other (dissemination) (input from ICES Alumni meeting)
Coffee with an expert, lab/project tour, have seminars at different locations KTH/different companies are good event
Help researchprojects to dissiminate their results
Recommendation to news letter list. Example: Tor sends predefined mail to persons with .cc to some instance and If the do not say no we add them.
Presentera kompetensgrupperna bättre.
Behöver dela information på olika forum, typiskt event på Facebook/linkedin. Bra foto är bra!
Behöver vara bäst i klassen på att digitalisera oss själva och informationshantering kring det
Fundera på att skapa exjobb för ICES kring ICES verksamhet.
Campus membership?! Experiment in Finland
Alumni
Reach students better so that students know both academia and companies better. Involve in education. (How can students go at KTH for 5 years with small knowledge about the research conducted and knowing the professors? 

11. General input slides starts here

12. Performance indicators
Area
Description
Performance indicators
Education and Student interaction
Successful and attractive programs running.
Frequent interactions: industry/education/ students
Students shall be knowledgeable about KTH research
Support initiatives for improving and renewing education (pedagogy - e.g. flipped classroom, industry interactions, T-shaping)
Popular programs at KTH in terms of no. of applicants and in comparison to other programs. (increasing)
ICES shall keep an updated list for each programme of interest showing number of applicants, number of accepted and throughput.
Perform a yearly student survey including interactions with industry and research
Student representatives on the board from relevant KTH programs.
No. of initiatives to renew KTH courses or programs
Continued Education
Graduate school with one to two day courses adapted to suit industrial participation.
Investigate other relevant models for continued education.
Total number of courses (>6) and total instances given (>6)
with total number of participants (>100).
Percentage expressing high or very high opinion of course (>70%).
Marketing and Member involvement
Recruit new members.
Increase and broaden involvement from existing members.
Distribute information of center activities.
Utilize effective social media for marketing.
Maintain and develop an attractive homepage reflecting ICES as a collaboration centre with international visibility
No. of industrial members (>25)
Broad involvement of member companies (>10 persons from >10 companies, large companies have several contact persons)
Suitable channels established at large members for channeling ICES information.
Distribute newsletter (6-12 per year) to recipients (>3000)
Create news articles (4/year) and invite media to center events
Measure number of participants in center activities (800)
Attractiveness of web page (measure no. of accesses)
Competence groups
Industry and academia competence groups within the thematic focus of ICES.
Each group shall spread and deepen knowledge and best practice among member organization within the focus area.
Competence groups should support researchers and industry by finding relevant focus activities for the specific group, e.g. formulating and catalyzing projects, writing (white) papers, organizing workshops, etc.
Each group shall:
Prepare a one pager with purpose and plan for the group
Disseminate research results in the area (at least 1/year)
Core team meetings (at least 3/year)
Arrange workshops and seminars (at least 2/year)
Inform about other activities within the area
Maintain a list of core team and group members with contact information
Have an updated homepage (group overview with contacts) and active forum (>1 message/month)
Initiate projects, e.g. research projects , national projects, EU projects, master thesis, shorter courses etc.
Learning Network
Start new competence groups
Follow up of competence groups
Support creation of new research consortia
Plan and organize the ICES conferences and workshops (beyond competence group organized workshops)
Efforts to involve and strengthen the relation towards alumni (KTH and other)
Create a learning network scorecard (review 2/year)
Improve competence group process and tools
Support joint activities with other organizations
Total number of events arranged (25/year)
Enable international research conferences to take place in Stockholm (1/year)
No. of activities directed towards alumni
Interactions and catalyzing projects
Maintain contacts and represent ICES in interactions with relevant national and int. networks (Incose, ARTEMIS-IA, Swedsoft).
Maintain a dialogue with selected funding bodies (e.g. ECSEL and Vinnova).
Support ICES members with contact information, call and brokerage event info, and contacts with other related centers.
Set up targeted efforts for specific funding/project opportunities
Identify new networking opportunities.
Number of new (EU/ECSEL/ITEA/… other/National) projects initiated with KTH and/or ICES members present.
Number of joint events organized with other networks and funding agencies (conferences, workshops etc.) (4/year)
Number of other joint activities
Keep updated list of related centers, initiatives and cooperation (2/year)
Initiated projects specifically addressing enhancement of regional innovation eco-system (at least 2)
Management
Well working internal processes
A learning network, striving to continuously improve practices and initiatives towards achieving the vision of ICES
Arrange introduction meeting for new working group members (2/year)
Review of policy and process documents (1/year)
Updated practices and policies, annual report with experiences (1/year)

13. Synthesis – improvement areas from the ICES alumni workshop – Sept
Synthesis – improvement areas from the ICES alumni workshop – Sept. 27th, 2018, KTH

14. Interaction forms
”ICES circus” - Festive student project presentations (Alto initiative)
Capitalize on student projects – as a way to stimulate interactions
Alto inspiration: ”half-day annual festival” with
Short plenary session
Results from student projects are shown with demos
KTH/ICES has several capstone projects (including in embedded systems and Mechatronics) where this would be feasible – requiring coordination with the respective programs/courses
”Festive/festival” touch including juggler, pop-corn, ….
Next step/Suggestion: Check with Johnny (Embedded systems) first to try this out 2019
Call a researcher with inspiration from an Aalto initiative
Idea: Industry can book time slots for discussions with KTH experts
Researchers have reserved time slots for Skype sessions with a web site for reserving time
Open to anyone! 4h during the week – reserved per researcher
Aalto tried first time this year - now twice 2018, Nov.)
15 researchers, 55h, 55 participants (Aalto
Perceived as positive by the reseachers
Next step/Suggestion: ICES trial, starting with the member companies!

15. ICES support for open demonstrators
Open demonstrators provide a useful ground for multidisciplinary, as well as industry/academia collaboration
It is difficult to pursue long-term open demonstrators, collaboration and long-term strategies + funding is necessary – perhaps this is an area where ICES should engage?
Example: Live-in lab house – just started (Studentboende)
Jonas-Anund Vogel, Per Lundqvist, Einar Mattson, Malvinas
Monitorering från källaren!
Next step/Suggestion: Set up task force to investigate ICES role?

16. Measurements - feedback
Important to measure access to web (google analytics) in order to understand what ”resources” are used, and which ones are not – Measuring use of e.g. recorded talks
Following up with ICES partners – annual meetings
Useful for documenting and understanding
Web usage should also be followed up in annual member contacts
Many ideas for more things that could be provided on the web including (but this even further emphasizes the role of measurements):
Results from workshops – summaries to the web
Recording a larger set of talks
Next step/Suggestion: Set up measurement for web accesses for the various pages, and start to follow up (suggestion to use Google analytics)
Note: On the PlatForum we already have Google analytics

17. Other
Startup-money for creating research proposals