1. Microsoft Excel 2007 – Level 1
Chapter 1
PREPARING AN EXCEL WORKBOOK

2. Performance Objectives
Identify the various elements of an Excel workbook
Create, save, and print a workbook
Enter data in a workbook
Edit data in a workbook
Insert a formula using the Sum button
Apply predesigned formatting to cells in a workbook
Use the Help feature

3. Opening Microsoft Excel
Point to Microsoft Office
Click Start
Point to All Programs
Click Microsoft Office Excel 2007

4. Elements of an Excel Workbook
Quick Access Toolbar
Title Bar
Tabs
Ribbon
Office button
Name box
Formula bar
Vertical scroll bar
Active cell
Worksheet area
Cell pointer
Horizontal scroll bar
Status bar
Worksheet tabs

5. Elements of a Worksheet Area
Name box
Formula bar
Select all button
Fill handle (+)
Active cell
Column header
Row header
Cell pointer
Gridlines

6. Click Open in the Quick Access toolbar
Opening a Workbook
Click Open in the Quick Access toolbar OR
Click Office
then New
or Ctrl + N OR
Open or Ctrl + O

7. Entering Data in a Cell…
Cell reference in Name Box changes
Click or arrow to cell to make it active ,
then Enter data

8. Entering Data in a Cell…/2
Text being entered also
appears in Formula bar
Entered text
Notice Ready changes
to Enter as soon as you
begin entering text

9. Entering Data into a Cell…/3
A long text entry
overlaps the next
cell to the right
Notice full number still appears in
Formula bar
Long number entries
may appear as
number symbols if the column
is not wide enough

10. To make this cell active
Keyboard Navigation
To make this cell active
Press
Cell below current cell
Enter
Cell above current cell
Shift +Enter
Next cell
Tab
Previous cell
Shift + Tab
Cell at beginning of row
Home
Next cell in the direction of the arrow
Up, Down, Left, or Right Arrow keys
Last cell in worksheet
Ctrl + End
First cell in worksheet
Ctrl + Home
Cell in next window
Page Down
Cell in previous window
Page Up
Cell in window to right
Alt + Page Down
Cell in window to left
Alt + Page Up

11. Changing the Active Cell with the Mouse
Position cell pointer on desired cell and click, then enter data

12. Changing the Active Cell Using Tab
Shift +Tab
Tab
Tab moves insertion point to next cell
Shift + tab moves insertion point to previous cell

13. Changing the Active Cell - GoTo Feature
Click Find & Select,
Then Go to
Click Home Tab
Type cell address in the Reference box and click OK

14. Click Save in the Quick Access toolbar OR Click the Office button
Saving a Workbook
Click Save in the Quick Access toolbar
OR Click the Office button
then Save (or Ctrl + S) OR
Save As

15. Enter location for saving the file Note or change file type
Saving a Workbook …/2
Enter location for saving the file
Note or change file type
Enter file name
Click Save

16. Naming a Workbook (File)
Up to 255 characters including
drive letter
folder names
spaces
Excluded special characters include
forward slash (/) question mark (?)
backslash (\) quotation mark (“)
greater than sign (>) colon (:)
less than sign (<) semicolon (;)
asterisk (*) pipe symbol (|)

17. Editing Data in a Cell OR OR
Click cell to make it active: start typing to replace all existing data OR
Enter EDIT MODE:
Make changes in Formula bar OR
to edit directly within the cell:
Press F2 key or double-click cell
Backspace key deletes character left of the insertion point
Delete key deletes character right of the insertion point
When cell editing is complete, to leave Edit mode:
click on another cell, press Enter, Tab, Shift + Tab key or click Enter button on the Formula bar.

18. Printing a Workbook OR Opens Print dialog box
Click the Print button in the Quick Access toolbar OR
Click the Office button
then Print
or Ctrl + P
Sends directly to the printer
Opens Print dialog box

19. Click the Office button (upper right of window)
Closing a Workbook
Click the Office button OR
Click
(upper right of window)
then Close OR
Ctrl + F4

20. (top X in upper right of window)
Exiting Excel
Click Office button
Click Exit Excel OR
Click
(top X in upper right of window)

21. Using Automatic Entering Features
AutoComplete
Automatically inserts data that begins the same as a previous cell
Press Enter to accept
or continue typing
AutoCorrect
Automatically corrects many
common typing errors
e.g. teh changes to the
To view options, click Office, Excel Options, Proofing, AutoCorrect Options

22. Using Automatic Entering Features…/2
AutoFill
Fill a range of cells with the same data or with a series
ScreenTip displays ending data
drag fill handle (+) to consecutive cells
select two cells
to determine start and increment
Hold down Ctrl while dragging the fill handle
if you do not want a series to increment.

23. Use the Sum (Σ) button to Add Numbers
Using the Sum Button
Use the Sum (Σ) button to Add Numbers
Click in desired cell, click Sum button, verify or set range and press Enter

24. Using the Sum Button Use the Sum drop-down arrow to Average Numbers
Click in desired cell, click Sum button arrow,
then Average, verify or set range and press Enter

25. Use the Fill Handle to Copy a Formula with relative cell reference
Copying Formulas
Use the Fill Handle to Copy a Formula
with relative cell reference
Using fill handle (+), drag through cells that should have the formula

26. Selecting Cells Using the mouse Select All cells Select column
Select row
nonadjacent cells
Hold Ctrl key as you select cells, rows, or columns
adjacent cells
drag with mouse

27. Selecting Cells…/2 Using the keyboard To select Press
Cells in direction of arrow key
Shift + arrow key
To beginning of row
Shift + Home
To beginning of worksheet
Shift + Ctrl + Home
To last cell in worksheet containing data
Shift + Ctrl + End
An entire column
Ctrl + spacebar
An entire row
Shift + spacebar
An entire worksheet
Ctrl + A or Ctrl +Shift + spacebar

28. Selecting Data within Cells
Double-click cell and
drag with mouse or use
Shift + arrow key
Can also press F8 to turn on Extend Selection mode
After selecting data, press F8 to turn off Extend Selection mode

29. Formatting with Predesigned Styles
Table Styles: select cells first
Click the Home Tab, then Format As Table
Choose a style

30. Formatting with Predesigned Styles
Cell Styles: select cells first
Click Home Tab, then Cell Styles
Choose a style

31. Type your question or topic in the Search box
Using the Help Feature
To access help, Click Excel Help button
OR press the F1 key
Type your question or topic in the Search box
OR Click topic

32. Click the Office button
Features Summary
How do you close a workbook?
Click the Office button
Then Close OR
Click

33. Click Office button, then Exit Excel
Features Summary
How do you exit Excel?
Click Office button, then Exit Excel
Click Close button OR

34. Features Summary How do you display the Go To dialog box?
Click Home tab
Click Find and Select,
Then Go To

35. Features Summary How do you open the Help window?
To access help, Click Excel Help button OR
Press the F1 key

36. Click the Office button
Features Summary
How do you open a workbook?
Click the Office button
Then Open OR
Ctrl + O

37. Features Summary How do you print a workbook? OR OR Ctrl + P
Click the Print button in the Quick Access toolbar OR
Click the Office button
then Print
OR Ctrl + P

38. Click Save in the Quick Access toolbar
Features Summary
How do you save a workbook?
Click Save in the Quick Access toolbar
OR Click the Office button
Then Save
Or Save as OR
Ctrl + S

39. Click the Home Tab, then Format as Table
Features Summary
How do you display Format As Table gallery?
Click the Home Tab, then Format as Table

40. Click Home Tab, then Cell Styles
Features Summary
How do you display the Cell Styles gallery?
Click Home Tab, then Cell Styles

41. Click Home, then the Sum button arrow
Features Summary
How do you display the Sum button drop down list?
Click Home, then the Sum button arrow

42. Coming Next
Chapter 2
INSERTING FORMULAS
IN A WORKSHEET