1. Ms. Talecia Parks, Contracting Officer
4/5/2019 7:23 AM
The Department of Procurement on behalf of the Mayor’s Office of Human Services Department of Parks and Recreation FC-9751, Summer and Afterschool Meal Program
Ms. Talecia Parks, Contracting Officer
Monday, August 7, 2017
Location: 55 Trinity Avenue, S.W. City Hall South, Suite 2000
(Committee Room 2)
Time: 10:00 a.m.
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2. City of Atlanta Panel Closing: Department of Procurement
Welcome and Introductions
Ms. Talecia Parks, Contracting Officer
Ethics Department
Mr. Carlos R. Santiago, Staff Attorney and Investigator
Department of Procurement - (IIREA Participation Program)
Ms. Joyce Webb, Contracting Officer Sr.
Office of Contract Compliance- (Appendix A)
Mr. Bruce Bell, Senior Contract Compliance Manager
Office of Enterprise Risk Management- (Appendix B)
Mr. Navarone Dozier, Risk Analyst
User Agencies
Mr. Robert McGhee and Ms. Alexis Ramey
Ms. LaChandra Burks
Closing: Department of Procurement
Welcome to the Pre-Proposal conference for FC-9606, Workers’ Compensation Third Party Administration Services Pre-proposal conference. My name is Marie Spence. I am a contracting officer for the COA DOP. I want to thank you for being here today.
* Before we get started, please be sure to complete the sign-in sheet. All sign-in sheets will be uploaded at the City procurement website this afternoon.
1. Agenda
2.The Solicitation for this project can be downloaded online or a copy maybe purchased in the Plan room.
3. At this moment I’d like the members of our panel to introduce themselves.

3. Be Mindful of… Prohibited Contacts
Non-Authoritative Statements
Plan Holders vs. Attendees at Pre-Conference
DOP’s IIREA Participation Program
Last Day for Addendum:
Friday, August 11, 2017, 5:00 pm (eastern)
Proposal Due Date:
Monday, September 1, 2017, 2:00 pm (eastern)
Prohibited Contacts:
This is a confidential period of the solicitation process. Its called the Blackout period.
All questions pertaining to this procurement must be directed to me.
Non Authoritative statements:
Be mindful that statements made in this forum today are non authoritative.
Plan Holders vs Attendees:
You are all attendees because you are present at this forum. However, I encourage you to take it a step further by signing up on what’s called the plan holders list. This list will enable me to contact you with up to date information in the event of any changes to the solicitation by way of an addendum; all of which will be posted at the City’s Procurement website. (procurement.atlantaga.gov)
You can be added to the plan holder’s three different ways. The first one is what I highly recommend since you are here today: You can sign the list or simply leave your business card here in the Plan Room. Make sure your address is on the card; OR
You can send an to my attention and I will ensure you information is recorded on the plan holder’s list.
And lastly, you can sign up for the plan holder’s list by scrolling down beneath the upload solicitation documents and filling out the form there.
Addendum Deadline:
Questions received after this date and time, may not be answered. This deadline affords me time to direct the inquiries to the proper agency for answers and then upload them on the City’s website as a addendum. I will try to answer your questions within 2 days.
Proposal Due Date:
This is a concrete deadline. If you want deliver your proposal package on the due date, it best to arrive earlier than later. Keep in mind the factors that could slow down your journey to the Plan Room: Traffic, Parking, security check. Also, if you mail or ship you proposal it must be in the plan room by 2pm. All documents will be time stamped. So you will want to plan ahead.

4. Minimum Qualifications for Proponents
Minimum of three (3) years of experience operating a food service business
Must have Serv Safe certifications for key personnel
Facility must remain in compliance with Federal, State and local Safety, Health and Sanitation requirements
Proponent must submit, with its Proposal, documentation (e.g., certificate of good standing issued by the Secretary of the State of Georgia) that evidences that it is authorized to conduct business in the State of Georgia.

5. City of Atlanta Ethics Office
Thank you Ms. Sengova
Thank you Mr. Santiago
The Ethics Office provides training, gives advice, investigates complaints, prosecutes violations,
coordinates the ethics and compliance hotline, and manages the financial disclosure system. 
Mr. Carlos R. Santiago
Staff Attorney and Investigator

6. City of Atlanta Department of Procurement
Thank you Ms. Sengova
Thank you Mr. Santiago
The Ethics Office provides training, gives advice, investigates complaints, prosecutes violations,
coordinates the ethics and compliance hotline, and manages the financial disclosure system. 
Ms. Joyce Webb
Contracting Officer Sr.

7. Office of Contract Compliance
Thank you Mr. Scott
To effectively serve as a liaison linking Small, Minority, Female and Disadvantaged Businesses with City of Atlanta related business opportunities, and to encourage equal opportunity for all businesses and individuals in the Atlanta workplace. The City of Atlanta Mayor's Office of Contract Compliance (OCC) is comprised to service and administer programs on formal contracts in the Aviation, Watershed, and General Fund Departments.
Mr. Bruce Bell
Senior Contract Compliance Manager
(Appendix A )

8. Office of Enterprise Risk Management
Thank you Mr Dozier
Mr. Navarone Dozier
Risk Analyst
(Appendix B)

9. Mayor’s Office of Human Services Department of Parks and Recreation (User Agencies)
Introduction of User Agency Meal Programs
Ms. Alexis Ramey, Summer Food Program
Ms. LaChandra Burks, Afterschool Hot Meal Program
Opening the Floor for Questions & Answers
(Please be advised that statements are Not Authoritative in this Forum)
All questions and responses provided are not authoritative until placed in writing to the appropriate point of contact within DOP, Ms. Talecia Parks, Contracting Officer. A subsequent addendum will be issued to all Plan Holders.
Ms. Puckett will discuss the scope of services needed as well as a brief overview of goals and objectives for this project. Keep in mind that all responses made this forum are non authoritative until they are in writing and presented in the form of an addendum..
Thank you Ms. Puckett
_______________________
Q and A
All statements made today in this forum are not authoritative. Please submit your questions in writing.
After Q and A:
I’d like to thank our p
anel for your contribution today.

10. Part 2 – Contents of Proposals Required Submittals
Proposals should be inclusive of Two Parts:
I. Informational Proposal:
A. Volume I – Information drafted by Proponent
Executive Summary;
Organizational Structure;
Resumes of Key Personnel;
Overall Experience, Qualifications and Performance on Previous Projects; and
Management Plan.
B. Volume II – Required Submittal Forms (Forms 1-8)
Appendix A-Office of Contract Compliance Forms
Appendix B- Financial Disclosures
II. Cost Proposal: Exhibit A.5
Proponent must submit (1) envelope stamped “original” and five (5) copies in a separate
envelope.
Note for Submission of Responsive Proposal Packages: (1) Proposal Package Should be Marked “Original” and five (5) additional Copies of the Original Proposal package must be submitted.
I would ask that proponents submit all required documents and copies in part 1 and 2 so you will be deemed a responsive proponent. They must be complete with original seal and original signatures. No scans or copies.
Part 2
That’s a total of 11 complete proposal packages. The copies are needed for internal stakeholders.

11. Next Anticipated Procurement Steps After Proposal Due Date: Friday, September 1, :00 p.m. (eastern)
Step 1: DOP Will Review Proposal(s) for Responsiveness (within two business days):
Form 1 - Illegal Immigration Reform and Enforcement Act Forms (IIREA)
Form 2 - Disclosure Form and Questionnaire
Form 3 - Proponent Financial Disclosure
Form Certification of Insurance Ability
Form Certification of Bonding Ability
Form 5 - Acknowledgement of Addenda
Form 6 - Proponent Contact Directory
Form 7 - Reference List
Form 8 - Proposal Bond (Not Applicable)
Form 9 - Submittal (Optional)
Appendix A-Office of Contract Compliance Forms
Appendix B- Office of Risk Management Financial Disclosures
Step 2: DOP Will Submit ONLY Responsive Proposals to Internal City Stakeholders to Review for Responsibility
Office of Contract Compliance to Review Appendix A-Required Submittals
Office of Enterprise Risk Management to Review Form 3-Proponents Financial Disclosure Statements
All forms must be filled out in its entirety, unless it is stated as being not applicable to this project. Complete with original signatures and original seals as well.
If there is no response, you may be deemed non responsive and your package may not be submitted to Internal City Stakeholders.

12. Reminders Addendum Deadline: Proposal Due Date:
Friday, August 11, 2017, 5:00 pm. (eastern)
**QUESTIONS RECEIVED THEREAFTER MAY NOT BE CONSIDERED**
Proposal Due Date:
Friday, September 1, 2017, 2:00 p.m. (eastern)
**ABSOLUTELY NO PROPOSALS WILL BE ACCEPTED AFTER 2:00 P.M.**
Primary Point of Contact: Ms. Talecia Parks, Contracting Officer
Direct Phone Number:
Thank you for coming to the pre-proposal conference for FC- 9606, Workers’ Compensation Third Party Administration Services. AND Enjoy the rest of your day.
Remember to contact me with your questions in writing
Please don’t forget to sign the plan holders list before you leave.