Create a Funded Program

Create a Funded Program
U.S. ARMY SOLDIER SUPPORT INSTITUTE NONCOMMISSIONED OFFICER ACADEMY Show Slide 1: Create a Funded Program Title: Create a Funded Program References: AR1-1 – Planning, Programming, Budgeting, and Execution System DFAS-IN Regulation 37-1, Finance and Accounting Policy Implementation DFAS-IN MANUAL FY, The Army Management Structure GFEBS Performance Support Website (PSW) Section I. Administrative Data Academic Hours/Methods 010 hrs. / 00 min. DSL (small or large group discussion) 00 hrs. / 00 min. PE (Practical Exercise) 10 hrs. / 00 min. Total Hours Section II. Introduction: Method of Instruction: DSL - Discussion (large or small group) Facilitator's to Learner Ratio: 1:16 Time of Instruction: 00 hrs. / 10 min. Media: PowerPoint Presentation Facilitator Material: Each primary facilitator should possess a lesson plan, evaluation sheet, scenario event list for exercises, and summary sheet containing the above noted references. Learners Material: Learners should possess course handouts, access to all systems for exercises, summary sheet containing the above noted references portable laptop, and standard classroom supplies. Note: "All required references and technical manuals will be provided by the local Command“ Motivator (Concrete Experience): Financial Managers are known to be trusted experts who help Soldiers and organizations envision and shape their financial future. You must be committed to objectivity, integrity and competence. As financial managers and NCOs, we must all perform in an excellent manner on behalf of the Army and be accountable for the highest professional and business ethics. During this lesson, taught how to prepare a reimbursable direct charge. SCOPE The overall outcome of this lesson is to teach Soldiers the process of creating a Project Definition/Order and WBS element as a Direct Charge without error. Soldiers will learn the importance of identifying the correct transaction codes, usage of the appropriate regulation, and supporting documents to complete each payment. Facilitators are accountable for teaching all material within this lesson. Learners are accountable for learning all material within this lesson and will be assessed at the conclusion of this lesson. 1

Terminal Learning Objective
Action: Create a Funded Program Conditions: FM Leaders in a classroom environment using doctrinal and administrative publications, practical exercises, personal experience, handouts, discussion and access to GFEBS. Standard: With a minimum of 80% accuracy (70% for international students), learners must demonstrate proficiency with: - Input Project Definition via CJ20N - Distribute Funds to a Funded Program - Complete the Fund and Release Process - Review Cumulative Status by Funded Program Report (FP) Show Slide #2: Terminal Learning Objective Facilitator's Note: Read/State TLO Inform the students of the following learning objective requirements. At the completion of this lesson, you (the student) will have an understanding and know the importance of processing reimbursement documents. There are many roles involved in the processing of procured documents and numerous transactions. We will cover each of the roles and the transactions involved while accomplishing this action. 1. TERMINAL LEARNING OBJECTIVE Action: Create a Funded Program Conditions: FM Leaders in a classroom environment working individually and as a member of a small group, using doctrinal and administrative publications, self-study exercises, personal experiences, practical exercises, handouts, and discussion Standards: With a minimum of 80% accuracy, (70learners must demonstrate proficiency with: - Input Project Definition via CJ20N - Distribute Funds to a Funded Program - Complete the Fund and Release Process - Review Cumulative Status by Funded Program Report (FP) Learning Domain - Level: Cognitive / Applying Safety Requirement: In a training environment, leaders must perform a risk assessment in accordance with DA PAM 385-3Ø, Risk Management. Leaders will complete a DD Form 2977 RISK MANAGEMENT WORKSHEET during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and weather, troops and support available-time available and civil considerations, (METT-TC). Local policies and procedures must be followed during times of increased heat category in order to avoid heat related injury. Consider the work/rest cycles and water replacement guidelines IAW TRADOC Regulation 35Ø-29. Risk Assessment Level: Low Environmental Consideration: Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to FM Environmental Considerations and GTA ENVIRONMENTAL-RELATED RISK ASSESSMENT. Evaluation: This lesson will test your ability to properly log into GFEBS, research given references, and properly make inputs into the training environment to process accounting documents for pay. Instructional Lead-In: Today, it is essential that all Soldiers (CVS Clerks assigned to specific roles) are able to log into GFEBS, research regulations and specific links to accurately input documents to receive and accept goods or services, to monitor the transactions for accuracy, and to input the documents in preparation for pay. Processing documents without error will prevent delays in accounts being settled and reconciled. This class will prepare you to successfully accomplish the tasks listed. 2. TRAINING AIDS This lesson is taught in a large group classroom setting with personal computer systems, Panasonic projection televisions, Mr. Podium MP42 Lectern, indoor speakers, Touch panel TPS-31ØØI Crestron, Ceiling mountable projector, internet access, and dry erase/white board. 2

Agenda Build a project via t-code CJ20N Fund a project via t-code FMBB
Approve funding and release via t-code CJ20N View funded program via t-code ZFSC3 Show Slide #3: Agenda Learning Step Activity #1. Input Project Definition via CJ20N Generalize New Information (1Ø minutes) Method of Instruction: DSL (large or small group discussion) Facilitator to Learner Ratio: 1:16 Time of Instruction: 00 hrs. / 30 mins. Media: PowerPoint Presentation, Printed Reference Material Facilitator’s Note: During the crawl phase the Instructor will go through each step of the transaction code (t-code) while reading the information provided in the (info) boxes. The following T-Codes will be covered during the Direct Charge Process. CJ2ØN = Create a Project and WBS element FMBB = Funds Management CJ2ØN- Fund and Release ZRFSC3 - Cumulative Status by FP (FUNDED PROGRAM) Report 3

Overview CJ20N FMBB ZFSC3 Legend Distribute Funds to Funded Program
GFEBS Operation Plan Project and Create WBS RM/AST CJ20N Distribute Funds to Funded Program Budget Office Fund/Release Project Cumulative Status by FP Report ZFSC3 FMBB Show Slide #4: Overview Facilitator’s Note: Discuss overview of process from building a project to viewing a funded program 4

Direct Charge Order Process
Direct Charge – Performer and Requestor are on GFEBS Performer creates the WBS Element and Funded Program FP and WBS Element numbers are the same Performer sends with Funded Program number to Requestor WBS Elements should not be marked “Billable” Requestor enters LOA on WBS Element in CJ20N Requestor uses FMBB to fund the Funded Program Requestor sends (AKO) to Performer confirming FP has been funded Performer Releases WBS Element marked Funded Show Slide #5: Direct Charge Order Process Facilitator’s Note: For Direct Charge, decide between the requestor an performer who will create the WBS element. 5

Considerations for Use
Recommended way to control distribution of funding! Battalion level funding (example) 1st BN – S HHC – S Alpha Company – S Bravo Company – S Charlie Company – S Specific training events Specific expenditures S8 can set-up WBS and fund for a variety of reasons Provides a “hard stop” when unit/event expends all available funding Show Slide #6: Considerations for Use Facilitator’s Note: Recommended way to control distribution of funding! Battalion level funding (example) 1st BN – S HHC – S Alpha Company – S Bravo Company – S Charlie Company – S - Specific training events - Specific expenditures S8 can set-up WBS and fund for a variety of reasons Provides a “hard stop” when unit/event expends all available funding 6

Create a Project CJ20N This is YOU!
Show Slide #7: Create a Project CJ20N Facilitator’s Note: The functions in this component support you in creating and executing budgets. The purpose of Funds Management is to budget all revenues and expenditures for individual areas of responsibility, to control future funds transactions in accordance with the distributed budget, and to stop the budget from being exceeded. 7

Create a Project and a WBS Element (Cont.) (CJ2ØN)
1 1. Input T-code CJ20N- Enter 2. For first time users, the “Welcome to Builder” pane along with parameter choice will Always show. Green Check both to proceed. 2 3 3. This is the “Create” Project Definition Icon, single-click and select Project 4. from the menu. 5 Show Slide #8: Create a Project and a WBS Element (Cont.) (CJ2ØN) Facilitator's Note: Use the “"page down"” key to navigate through the steps. You will need to do this for all the transaction code demonstrations. 4 5. Under Project Def. Input brief description and $$ of services being procured (**far right box) This is found in Item 9b of DD Form 448 8

1 1. Description of services being procured 4. Under ‘Responsibilities’ click drop-downs for both Person Respons. And Applicant no. and choose from list 2 2. Under ‘Project Profile’ click drop-down and choose ‘Mission Support’ 4 6 Show Slide #9: Create a Project and a WBS Element (Cont.) (CJ2ØN) Facilitator's Note: This is a quick overview of the different field-types in the training data base. This information was covered during the Intro to GFEBs lesson. Click the down arrow to navigate through this slide and the following slides. 1. The Menu Bar list action tabs. 2. The Free-text field – when the field background is white it is open/available for text input. 3. Tabs/Tab-fields – are used for specific information. The pages that display after the tab is selected is for information relevant to the specific tab. 4. The drop-down arrows will display a list of designated choices for the tab field. Radio buttons – you can select one radio button when it is “required”. Continue on with the selection 5 3 5. Input projected project start and stop dates 6. Ordering Installation 7. Save your work 7 9

Create a Project and a WBS Element (Cont.)
(CJ2ØN) 3 3. Under ‘ID and view selection’ single-click 1. Under ‘Worklist Description’ Single-Click the icon left of ‘Last Projects Processed’ 4. Locate the ‘Over’ tab and click 1 Show Slide #10: Create a Project and a WBS Element (Cont.) (CJ2ØN) Facilitator's Note: SAP / ERP will generate a project definition number beginning with (S.#######). If a screen appears that ask for a beginning and ending range, have the student(s) type for the start date and as the end date. 4 2. Double-Click your project definition title 2 5 5. Begin to fill-in L1 information 10

1 1. After WBS & Description input, scroll to the (R) to expose 2. Type (S1) 3. The Planning Element (PE), Account Assignment (Acct), and the Billing Element (Bill) are called ‘Operative Indicators’ Select PE 2 3 4. Scroll again to expose 5. CA… (always ARMY) and 6. Resp. cost cntr Show Slide #11: Create a Project and a WBS Element (By The Numbers) Cont. Facilitator's Note: Step 7: For the start date, use current date. For the finish date, use a future date within the current fiscal year. Facilitator’s Note: With operative indicators, you specify the attributes of a WBS element and determine which tasks the WBS element can carry out in the project. Whether you can change the operative indicators in project planning depends on the system status. You can assign the following operative indicators to WBS elements: Operative indicator for... Usage... Cost planning (PE) If you want to plan costs for a WBS element, you have to indicate that the WBS element is a planning element in the WBS. Account assignment (Acct) If you want to post actual costs and commitments to a WBS element, you have to indicate that the WBS element is an account assignment element in the WBS. All objects that can be assigned costs and commitments within a project (for example, orders, networks, or purchase orders) can only be assigned to a WBS element if you have set the account assignment indicator for the element. In Customizing for the Project System, you can set an indicator to specify that costs are planned for all WBS elements or only for specific WBS elements. Billing Element (Bill) If you want to post revenues to a WBS element, you have to indicate that the WBS element is a billing element in the WBS. 4 5 6 7. Press Enter when complete 7 11

1 1. Double-click your project to re-open 2 2. Click the ‘Customer Enhancement’ tab Show Slide #12: Create a Project and a WBS Element (Cont.) (CJ2ØN) Facilitator's Note: Use the “"page down"” key to navigate through the steps. You will need to do this for all the transaction code demonstrations.

NOTE: Under the ‘Funding Data’ tab, this is to be completed by the Performer 2. Under ‘Funded Program Type’ click the dropdown- Select Direct Charge 1. Check ‘Create Funded Program’ 2 1 3 3. Under ‘Funded Program Start Date’ select today’s date Show Slide #13: Create a Project and a WBS Element (Cont.) (CJ2ØN) Facilitator's Note: Use the “"page down"” key to navigate through the steps. You will need to do this for all the transaction code demonstrations. 4 4. On the menu bar, click ‘Save’ 5. System generated message 5

1 2 2. Double-click ‘Project Definition’ to expose WBS 1. If not expanded, click triangle (L) of ‘Last Projects Processed’ to expose Project Definition 3 3. Single-click your WBS Show Slide #14: Create a Project and a WBS Element (Cont.) (CJ2ØN) Facilitator's Note: Use the “"page down"” key to navigate through the steps. You will need to do this for all the transaction code demonstrations 4. Click ‘Customer Enhancement’ tab 4

NOTE: Under the ‘Funding Data’ tab, this is to be completed by the Requestor’s Budget Office 5 Input: 1. Functional Area; 2. Funds Center; 3. Main Account; 4. Fund 1 2 3 4 This information defaults in. Show Slide #15: Create a Project and a WBS Element (Cont.) (CJ2ØN) Facilitator's Note: Use the “"page down"” key to navigate through the steps. You will need to do this for all the transaction code demonstrations 5. Click the ‘Basic data’ tab

Create a Project and a WBS Element Cont. (CJ2ØN)
2. Click ‘Save’ to end this process. Once again, a system generated message 3. shows additions (changes) to the document 1. In the ‘Operative Indicator’ section, ensure to place a in the ‘Acct asst elem.’ block Show Slide #16: Create a Project and a WBS Element (Cont.) (CJ2ØN) Facilitator's Note: Use the “"page down"” key to navigate through the steps. You will need to do this for all the transaction code demonstrations 1 3 16

LSA #1 Check on Learning Q1. T-Code CJ20N is used to ______ a project definition? a. Display b. Delete c. Create d. Enter Q2. T/F: The WBS element must be created prior to the Project Definition. a. True False (Project Definition comes first) Q3. By clicking the “Simulate” button on the menu bar, this action: a. Checks the document for completeness and accuracy b. Generates a new document number c. Checks the Validity of the EDIPI user d. Delete the process Show Slide #17: LSA #1 Check on Learning Read and ask the following check on learning question and facilitate discussion on answers given. Note: The answer to each question will appear when you hit enter. Q1. T-Code CJ20N is used to ______ a project definition? a. Display b. Delete c. Create d. Enter Q2. T/F: The WBS element must be created prior to the Project Definition. a. True b. False (Project Definition comes first) Q3. By clicking the “Simulate” button on the menu bar, this action: a. Checks the document for completeness and accuracy b. Generates a new document number c. Checks the Validity of the EDIPI user d. Delete the process 17

LSA #1 Summary Show Slide #18: LSA #1 Summary
Facilitator's Note: During this part of the lesson, we discussed the direct charge order process, along with how to input a project definition/order and work breakdown structure element (Direct Charge) “Or” Facilitator's at this time, have one learner from each group to explain the most important take away to them from this lesson. Facilitate a discussion on each answer. 18

CJ20N - Direct Charge Order
Simulation The instructor demonstrates this activity while you follow along Hands on Exercise The instructor will lead you step by step through the activity using the training materials provided Show Slide #19: CJ20N- Direct Charge Order Facilitator's Note: Apply (1 hour) Practical Exercise #1, CJ20N Create a Project and WBS element. The CJ2ØN exercise scenario will be done by each student. The students are required to perform this exercise on their own. Review the PE (1Ø minutes) 19

Fund a WBS Element (FMBB)
Show Slide #20: Battle Drill 32 – Fund a WBS Element (FMBB) Learning Step Activity #2. Distribute Funds to a Funded Program Facilitator's Note: The functions in this component support you in creating and executing budgets. The purpose of Funds Management is to budget all revenues and expenditures for individual areas of responsibility, to control future funds transactions in accordance with the distributed budget, and to stop the budget from being exceeded. 20

Fund a Funded Program (Cont.) (FMBB)
1. Enter T-Code FMBB- Press ‘Enter’ 2. Click the dropdown in FM area, select ‘ARMY’ and Green Check it 2 1 FMBB 3. Click the dropdown in ‘Layout Variant,’ select ‘ARMY 2’ and place Check 3a. in ‘Default Layout’ Show Slide #21: Fund a Funded Program (Cont.) Facilitator's Note: Use the "page down" key to navigate through the steps. You will need to do this for all the transaction code demonstrations. As you go through the slides read the appropriate notes, If there are not any notes inform the students to select the highlighted (numbered) information. 4. Green check IOT populate the main screen 3 3a 4 21

Note: Under the tab, fill out the following areas: 1. Click dropdown and select ‘Transfer.’ (sometimes defaults to ‘Enter’) 3. Under ‘Document Type’ Click the Dropdown and select ‘Allotment’ 1 2. For ‘Version,’ Always choose zero 2 3 Show Slide #22: Fund a Funded Program (Cont.) (FMBB) Facilitator's Note: Use the "page down" key to navigate through the steps. You will need to do this for all the transaction code demonstrations. As you go through the slides read the appropriate notes, If there are not any notes inform the students to select the highlighted (numbered) information. 4. Sender Information: Enter Budget Type, Fund, and Commitment Item 4 5. Receiver Information: Enter Budget Type, Fund, and Commitment Item 5 22

Note: Immediately below, fill in both Sender (-) and Receiver (+) information. **Important: Ensure to change Receiver line to (+) 1. Line 1: Sender / Receiver column (-); Funds Center A76VV; Functional Area 131; Funded Program ARMY; Amount (of service); Description 2. Line 2: Sender / Receiver column (+); Funds Center A76VV; Functional Area 131; Funded Program is the Project #; Amount (for service); Description Show Slide #23: Fund a Funded Program (Cont.) (FMBB) Facilitator's Note: Use the "page down" key to navigate through the steps. You will need to do this for all the transaction code demonstrations. Make sure you use the Reference (excel spreadsheet) to depict the correct budget type. As you go through the slides, read the appropriate notes. If there are no notes, inform the students to select the highlighted (numbered) information. 1 2 23

5. Upon clicking Post, both lines copy over as the accounting part in the system (4119) 3 1 1. On the menu bar, click ‘Check document’ 3. On the menu bar, click ‘Post’ Show Slide #24: Fund a Funded Program (Cont.) (FMBB) Facilitator's Note: Use the "page down" key to navigate through the steps. You will need to do this for all the transaction code demonstrations. Make sure you use the Reference (excel spreadsheet) to depict the correct budget type. As you go through the slides, read the appropriate notes. If there are no notes, inform the students to select the highlighted (numbered) information. 5 2 4 2. System generated message after Doc. check 4. System generated message after Post 24

LSA #2 Check on Learning Q1. What document type is used to fund a funded program? a. ALLT b. ALLW c. ALT2 d. ALT4 Q2. T/F: During the transfer of funds change the sender line to (+). a. True False Change to (-) Show Slide #25: LSA #2 Check on Learning Facilitator's Note: Read and ask the following check on learning question and facilitate discussion on answers given. Note: The answer to each question will appear when you hit enter. Q1. What document type is used to fund a funded program? a. ALLT b. ALLW c. ALT2 d. ALT4 Q2. T/F: During the transfer of funds change the sender line to (+). a. True b. False Change to (-) 25

Facilitator's Note: During the second part of the lesson, we discuss the procedures to distribute funds to a funded program for a specific requirement. “Or” Facilitator's at this time, have one learner from each group to explain the most important take away to them from this lesson. Facilitate a discussion on each answer. 26

FMBB – Fund a Funded Program
Simulation The instructor demonstrates this activity while you follow along Hands on Exercise The instructor will lead you step by step through the activity using the training materials provided Show Slide #27: FMBB – Fund a Funded Program Simulation -- The instructor demonstrates this activity while you follow along Hands on Exercise -- The instructor will lead you step by step through the activity using the training materials provided 27

Create a Funded Program
Show Slide 28: Create a Funded Program Learning Step Activity # 3. Complete the Fund and Release Process Facilitator's Note: Use the “"page down"” key to navigate through the steps. You will need to do this for all the transaction code demonstrations. 28

WBS Element-Mark Funded and Release (Cont.) (CJ2ØN)
1 CJ2ØN 3. Your Level 1 WBS is now populated, single-click it 1. Enter T-Code CJ20N- Press ‘Enter’ 3 Show Slide #29: WBS Element-Mark Funded and Release (Cont.) (CJ2ØN) Facilitator's Note: Use the "page down" key to navigate through the steps. You will need to do this for all the transaction code demonstrations. 4. WBS is highlighted, more options are now available. Hover the mouse to view each one 2. Under ‘Work-List Description’ Double-click your definition 4 2

1. Click ‘Menu’ 3. Bring the mouse down and HOVER over ‘Status’ 1 3 4. Bring the mouse down and HOVER over ‘User Status’ 2 4 2. Bring the mouse down and HOVER over ‘Edit’ Show Slide #30: WBS Element-Mark Funded and Release (Cont.) (CJ2ØN) Facilitator's Note: Use the "page down" key to navigate through the steps. You will need to do this for all the transaction code demonstrations. 5 5. Finally, bring the mouse down and HOVER over ‘Set & Pass On’

1. User Status: Select- ‘Funding Approved’. Green Check it 2. User Status Display Message: Informational use only- Green check it Show Slide #31: WBS Element-Mark Funded and Release (Cont.) (CJ2ØN) Facilitator's Note: Use the "page down" key to navigate through the steps. You will need to do this for all the transaction code demonstrations. 1 2 31

1. Click ‘Menu’ 3. Bring the mouse down and HOVER over ‘Status’ 1 3 2 4 2. Bring the mouse down and HOVER over ‘Edit’ 4. Bring the mouse over and click ‘Release’ Show Slide #32: WBS Element-Mark Funded and Release (Cont.) (CJ2ØN) Facilitator's Note: Use the "page down" key to navigate through the steps. You will need to do this for all the transaction code demonstrations. 5 5. System Generated message (provided there are no errors) 32

1. On the menu bar, click ‘Save’ 1 Show Slide #33: WBS Element-Mark Funded and Release (Cont.) (CJ2ØN) Facilitator's Note: Use the "page down" key to navigate through the steps. You will need to do this for all the transaction code demonstrations. 2 2. System generated message: Annotate for personal records 33

LSA #3 Check on Learning Q1. Upon clicking set and pass on, a dropdown box appears and asks for the processor to choose what? a. Accept the Funding (ACCP) b. Review the Funding (REV) c. Approve the Funding (FUND) d. Override the Funding (FOR2) Q2. The system status changes to REL upon clicking what? a. Menu>edit>status>release b. Menu>edit>status>set>set & pass on c. Menu>status>release d. Menu>status>release>release and pass on Show Slide #34: LSA #3 Check on Learning Facilitator's Note: Read and ask the following check on learning question and facilitate discussion on answers given. Note: The answer to each question will appear when you hit enter. 1. Upon clicking set and pass on, a dropdown box appears and asks for the processor to choose what? a. Accept the Funding (ACCP) b. Review the Funding (REV) c. Approve the Funding (FUND) d. Override the Funding (FOR2) 2. The system status changes to REL upon clicking what? a. Menu>edit>status>release b. Menu>edit>status>set>set & pass on c. Menu>status>release d. Menu>status>release>release and pass on 34

Facilitator's Note: During the third part of the lesson, we discuss the correct procedures to mark fund and release a funded program for a specific requirement. “Or” Facilitator's at this time, have one learner from each group to explain the most important take away to them from this lesson. Facilitate a discussion on each answer. 35

CJ20N WBS Element – Mark Funded and Release
Simulation The instructor demonstrates this activity while you follow along Hands on Exercise The instructor will lead you step by step through the activity using the training materials provided Show Slide #36: CJ20N WBS Element-Mark Funded and Release Apply (2Ø minutes) Practical Exercise #4, WBS Element-Mark Funded and Release CJ2ØN Facilitator's Note: In this activity, the students will input the CJ20N. The students should log into the GFEBS Portal and Training Environment. Use the data sheet included in the course packet to complete the activity. If questions arise that do not pertain to the scenario, address them after the hands-on training. Explain to participants the resources they have available to complete the activity. The facilitator can determine if the training should be done individually or in groups of two. 36

View a Funded Program Show Slide #37: View a Funded Program
Learning Step Activity # 4. Review Cumulative Status by Funded Program Report (FP) Facilitator Notes: Cumulative Status reports are used to pull reports down by Funded Program. This T-Code allows you to pull reports that reflect the input the transactions have on the budget. 37

Cumulative Status by FP Report (ZFSC3)
1. Enter T-Code ‘ZFSC3’ hit enter 1 5. On the menu bar, click ‘Execute’ 2. Click dropdown in ‘Financial Management Area’, select ‘ARMY’ 5 2 Show Slide #38: Cumulative Status by FP Report (ZFSC3) Facilitator's Note: Use the “"page down"” key to navigate through the steps. You will need to do this for all the transaction code demonstrations. Default 3. Under the Fund section on the “Or value(s)’ line, input fund with CURRENT FY Default 4. Under the Fund Center section on the ‘Or value(s)’ line, input fund center 3 4 38

Cumulative Status by FP Report (Cont.) (ZFSC3)
1. Under ‘Variation Characteristics’ select ‘Budget Type’ 1 Show Slide #39: Cumulative Status by FP Report Facilitator's Note: Use the "page down" key to navigate through the steps. You will need to do this for all the transaction code demonstrations. 2. Under ‘Budget Type,’ double-click the appropriate quarterly budget 2 39

1. Report parameters 1 2. Scroll to view ENTIRE reporting columns 2. Show Slide #40: Cumulative Status by FP Report Facilitator's Note: Use the "page down“ key to navigate through the steps. You will need to do this for all the transaction code demonstrations. 3. 3. Notice: The ‘Available Allotment has been debited the cost of the Course Upgrade, along with additional requirements 40

1 2. Notice: S has been expanded out (drilled-in) as far as possible. 3. This is the view when scrolled right 1. This symbol (+) represents an expandable item (drill-down) 2 Show Slide #41: Cumulative Status by FP Report Facilitator's Note: Use the "page down" key to navigate through the steps. You will need to do this for all the transaction code demonstrations. 3 41

This is the full report, expanded out, depicting the debited $25,000 cost from the original $19,982,962, Available Allotment and credited towards the S Project Show Slide #42: Cumulative Status by FP Report Facilitator's Note: Use the "page down" key to navigate through the steps. You will need to do this for all the transaction code demonstrations.

LSA #4 Check on Learning Q1. T/F: The ZFSC3 displays a cumulative status-of-funds by functional area. a. True False (Funded Program) Q2. The appropriate quarterly budget status is located under ______ ______ a. Functional Area b. Fund Center c. Funded Program d. Budget Type Show Slide #43: LSA #4 Check on Learning Facilitator's Note: Read and ask the following check on learning question and facilitate discussion on answers given. Note: The answer to each question will appear when you hit enter. Q1. T/F: The ZFSC3 displays a cumulative status-of-funds by functional area. a. True b. False (Funded Program) Q2. The appropriate quarterly budget status is located under ______ ______ a. Functional Area b. Fund Center c. Funded Program d. Budget Type 43

Facilitator's Note: During the last part of the lesson, we explained the process to obtain the cumulative status of fund report by funded program, using transaction code ZFSC3. “Or” Facilitator's at this time, have one learner from each group to explain the most important take away to them from this lesson. Facilitate a discussion on each answer. 44

ZFSC3 – Cumulative Status by FP Report
Simulation The facilitator demonstrates this activity while you follow along Hands on Exercise The facilitator will lead you step by step through the activity using the training materials provided Show Slide #45: ZFSC3 – Cumulative Status by FP Report Facilitator's Note: Simulation -- The instructor demonstrates this activity while you follow along Hands on Exercise -- The instructor will lead you step by step through the activity using the training materials provided 45

Questions? Show Slide #46: Questions
Facilitator’s Note: Field questions from the audience. Facilitate the answers given 46

TLO Summary Action: Establish Project Definition/Order and Work Breakdown Structure (WBS) Element (Direct Charge) Conditions: FM Leaders in a classroom environment using doctrinal and administrative publications, practical exercises, personal experience, handouts, discussion and access to GFEBS. Standard: With a minimum of 80% accuracy (70% for international students), learners must demonstrate proficiency with: - Create Project Definition via CJ20N - Distribute Funds to a Funded Program - Complete the Fund and Release Process - Review Cumulative Status by Funded Program (FP) Report Show Slide 47: TLO Summary Facilitator’s Note: Reiterate the TLO Action: Establish Project Definition/Order and Work Breakdown Structure (WBS) Element (Direct Charge) Conditions: FM Leaders in a classroom environment using doctrinal and administrative publications, practical exercises, personal experience, handouts, discussion and access to GFEBS. Standard: With a minimum of 80% accuracy (70% for international students), learners must demonstrate proficiency with: - Create Project Definition via CJ20N - Distribute Funds to a Funded Program - Complete the Fund and Release Process - Review Cumulative Status by Funded Program Report (FP) “Or” During this lesson we created a project definition via transaction code CJ20N, distributed funds to a funded program , completed the fund and release process and reviewed the cumulative status by funded program report. NOTE: Have one learner from each group to explain the most important take away to them from this lesson. Facilitate a discussion on each answer. 47

Create a Funded Program

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