1. Leah Richards Kevin Connolly
EMS & Do You QU Workshop
Leah Richards Kevin Connolly
Facilities Event Coordinator
Graduate Assistant of Student
Organizations

2. The Office of the Student Centers & Student Involvement Staff
David McGraw x 8358
Associate Director of Campus Life for Student Centers & Student Involvement
Mel Lewis X 7309
Assistant Director of Campus Life for Fraternity and Sorority Life
Kevin Connolly x 8110
Graduate Assistant of Student Organizations

3. Facilities Event Staff
JoLynn Kennedy x 3128
Assistant Director of Facilities & Event Management
Leah Richards x 5376
Facilities Events Coordinator (Monday-Friday)
Sydney Phillips x 7613
Facilities Events Coordinator (Thursday-Monday)
Mary Donovan x 8103
Secretary, Campus Reservations

4. Leah Richards Facilities Events Coordinator
EMS Workshop
Share a little bit about yourself
1.5 years at QU
Purpose for workshop
We have this great tool for booking events on campus but the volume of events increase, I would like to make sure we are using this resource to its fullest
I encourage questions
Leah Richards
Facilities Events Coordinator

8. Browse Events Daily, weekly, & monthly view options
Narrow down search using filters
Locations
Allows user to browse individual rooms
Learn specific details about each room
People
Search for the event location of a specific group

9. Reservations Quick Book Reserve a Room and Request Resources
Reserve a Team Study Room
Reserve an Outdoor Space
Click about for more info
Quick Book
Reserve rooms that have a fixed set up for functions that do not require facilities or technology resources. After you click quick book, the rooms are listed that are available for quick book
Reserve a Room and Request Resources
This form is used to reserve the majority of University space.
This form is used to book classrooms, meeting rooms, event spaces, and lounges. 
Reserve a Team Study Rooms
Team Study Rooms are non-academic spaces and are identified as rooms with a capacity of fewer than 6 people that are available for reservation for group study. 
Reserve an Outdoor space
Reserve outdoor space
Give examples
View my Requests
Questions

10. Reoccurance

16. Without leaving this screen do a new search to add space

17. Book the lobby

20. Pencil updates times dates

21. Pencil updates times dates

22. Pencil updates times dates

23. Click plus sign
Click facilities north haven

24. Save
Details in the special instructions box is very heplful
It will then give you an option to apply the resources to additional bookings – this is good for reoccurring meetings
Back to reservations detail
This is very important. Reservations will come through with no setup

25. This will list all of your events
Access to change events

26. My Events
This will list all of your events
Access to change events

27. When can I make a reservation?
Reservations must be made at least 14 days in advance
Reservations can be made a maximum of 365 days in advance

28. Who should I contact if I have audio visual needs?
MY> Scroll all the way down> Technology help request

29. Who should I contact if I need to order food?
Correct room numbers

30. What should I do if I want to have food trucks at my event?
Please Sydney or Leah to get the most up to date list of food trucks permitted on campus
If you are looking to book someone not on the list, we will be happy to work with the vendor to get the proper paperwork on file but will need at least 30 days advance notice
Contact the vendor directly to book the truck
Contact your events coordinator to tell them who you have booked and to determine the best location for your food truck(s)

31. Who should I work with if I want to use an outside caterer?
Please contact Chartwells directly to get approval to use an outside caterer.
If the request is approved, be sure to add the number of food tables needed to your reservation

32. Why has my reservation in a classroom not been approved yet?
Events in classrooms cannot be confirmed until the second week of classes
It is still possible to be bumped by the university registrar
You will be notified if this happens
This is out of our control

33. I need to rent tables and chairs for my event. Who should I work with?
Work directly with your events coordinator to determine what needs to be rented
The events coordinator will place the rental order and send you the invoice after your event
Please contact the rental company directly to settle the balance

34. What should I do if a message pops up while I am trying to make a reservation?
Pop up messages are used to convey important information about space you are trying to book
Balloons, noise, major events taking place, setup restrictions, etc.
This is informational only, and will not block you from making the reservation
However, please keep this information in mind when reserving space
Simply click OK to continue the reservation process