1. 4-H Club Meeting Information

2. Use this powerpoint to provide explanations to 4-H members prior to the meetings.
This powerpoint may be useful for parents, teachers and 4-H members along with the handouts provided for each meeting.

3. What is Parliamentary Procedure?
First learn about how any club uses fair and organized ideas to keep order and accomplish goals.
What is Parliamentary Procedure?

4. Parliamentary Procedure involves using generally accepted rules of order. It is respectful and orderly.

5. Basic Parli-Pro Words to Know
gavel (used by the presiding officer)
call to order (opens meeting)
minutes (written notes of meeting)
motion (make a motion to take action)
second (agree with the motion)
discussion (if needed before voting)
vote (to determine if motion passes or fails)
adjourn (end the meeting)

6. Communications is about getting the point across
Communications is about getting the point across. It involves sending and receiving messages. Learning how to communicate is a lifeskill. This is a goal in 4-H.

7. Verbal – Visual – Written Communications
Good speaking and listening skills improve communication.
“Connect” with your audience by holding their attention.
How?
Be heard
Be expressive
Make eye contact
Use good posture
Choose an interesting topic
Be prepared

8. Verbal – Visual - Written
We communicate visually through art and design,
using gestures or signals,
and through photography and video.
Draw attention to your visual.
How?
Use color
Be creative
Be neat
Have a good message
Be specific
Be bold (we have to see it)

9. Verbal – Visually - Written
Written communication includes writing skills and reading skills.
If you are writing to communicate, be understandable.
How?
Use correct spelling
Use correct grammar
Be specific
Use details
Be neat
Have a clear cut message

10. Verbal Communication: 4-H Public Speaking Due at the 2nd Meeting
4th Grade
The focus is delivery, getting up in front of a group and getting the point across.
- Choose a 1 minute reading (poem, story, etc.)
- Practice (know to pronounce all words, watch for punctuation.)
5th – 8th Grade
The focus is writing a speech – include three main parts:
* introduction (to give the topic and get the attention of audience)
* body (think of 3 main points you want to make)
* closing (wrap it up)
Delivery still important!
5th – 8th Grade
Choose any topic – but think about a persuasive speech.
Local Club: 1-3 minutes County: 2-5 minutes
9th – 12th Grade
Topic must be related to 4-H.
Time: 2-7 minutes

11. Speaking and Speech Writing Tips
Put your speech on notecards - learn it
Introduction could start with a topic-related story, a quote, startling statistics, etc.
Use details in the speech, personal experiences, your own thoughts or concerns
Relate the closing to the introduction
Choose a topic that you care about – and show that care in how you give it

12. Visual Communication: 4-H Poster Art Contest Due at the 3rd Meeting
Rules:
Topic is 4-H
14”x22” poster board
Horizontal
Include 4-H clover
stem to the right
not tilted
Create a short catchy title
Use color & artwork
Tips:
Lettering at least 1” tall
Use bold markers
Clipart is acceptable
Stencils, stick-on letters, computer lettering or freehand is acceptable.
Use color
Do not:
Use loose glitter
Use vertical letters
Stick anything on the poster that is over 1/8” thick
Use well-known cartoon figures
Small pictures that are hard to see.

13. Written Communication: 4-H Project Folder Due at the 4th meeting
4th Grade
Keep up with your folder
Be complete and neat
Write your 4-H story in the Exploring Project Record and Matching
Do the homework assignments: Let’s Decide, Communication, Design Careers, and TN Mammals)
5th – 8th Grade
Keep up with your folder
Be complete and neat
Complete your project goals and record your proejct work (Use project record sheet)
Complete the project activity page
Add work to your folder
Write your 4-H story
6th – 12th Grade
May also complete a project portfolio for competition at the regional and/or state level.
Interested students should content the 4-H agents for details and assistance.

14. Putting it all together: 4-H Demonstration
Due at the 4th meeting
Giving a demonstration is a method of teaching others something you know about or know how to do
Write out the steps on note cards
Visuals: use props and posters to help you teach
Verbally: give the demonstration in the club meeting
4th grade: any topic
5th grade: should be about their selected project

15. Putting it all together: 4-H Demonstration TIPS
Don’t forget safety – what safety tips should you teach your audience on your topic
A how-to demonstration is generally well-received
If you need to give a list of materials, supplies or ingredients needed – list them on a poster and say them
A title poster lets everyone know what you are teaching
If you are not sure if you can bring items for your demonstration to school – ask your teacher!

16. A picture is worth a thousand words
The 4-H Photo Search Contest is another visual communication activity. Follow the rules – mounting the photo on 8 ½ x 11 cardstock or poster board and give it a caption.
Remember – you take the photo anytime in the year.

17. Last Meeting Choices Choose one, two or three options.
Photo Search
Many people take photos – but how good are they?
- Choose your subject
- Check out the back- ground
- Be very still so you have a sharper image
- Consider lighting
- Take several
Dairy Poster
Not a 4-H contest, but another opportunity to practice poster art.
There are cash prizes for state winners.
The theme will be announced and must be used.
14”x22” poster board
No 4-H on the poster
Baking
Following directions is a great lifeskill. Try it with a recipe. More tips and info, including recipes on the Robertson County website.
4th grade: cornbread
5th grade: muffins
6th grade: cookies
7th grade: quick loaf
8th grade: cupcakes
9 – 12th grades: yeast bread

18. 5th Grade Speech Example
5th Grade Speech Example
10 year old speaker with attention getting intro and talking about three things she learned at a 4-H activity.
More advanced parliamentary procedure basics.

19. Credits
Please contact the UT Extension – Robertson County office for more information, with questions, or with suggestions for improvements.
Or go to our website at
Communication-Contests.aspx