1. Sponsor Ballot Comment Resolution
December 2013
Sponsor Ballot Comment Resolution
Date:
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Steve Shellhammer, Qualcomm
Steve Shellhammer, Qualcomm

2. December 2013
Abstract
This presentation provides guidelines and procedures for Sponsor Ballot comment resolution
The background part of the presentation is based on the IEEE-SA Standards Board Operations Manual
See Section Conduct of the standards balloting process
Proposed guidelines and procedure are designed to satisfy the requirements of the IEEE-SA Standards Board Operations Manual
Steve Shellhammer, Qualcomm

3. Background: Valid Ballot
December 2013
Background: Valid Ballot
For the ballot to be valid it must have a return rate of at least 75%
The duration of the ballot can be extended up to 60 days in order to meet the return rate
Steve Shellhammer, Qualcomm

4. December 2013
Background: Comments
Comment resolution will use the spreadsheet from IEEE MyProject system since balloting is through MyProject
Sponsor shall consider all comments that are received by the close of the ballot
Sponsor shall make a reasonable attempt to resolve all Do Not Approve votes that are accompanied by comments
Sponsors shall provide evidence of the consideration of each comment
Comments that advocate changes in the proposed standard, whether technical or editorial, may be accepted, revised, or rejected
Steve Shellhammer, Qualcomm

5. Background: Scope of Comments
December 2013
Background: Scope of Comments
Until the proposed standard has achieved 75% approval, comments can be based on any portion of the proposed standard
Once the proposed standard has achieved 75% approval, comments in subsequent ballots shall be based only on the changed portions of the balloted proposed standard, portions of the balloted proposed standard affected by the changes, or portions of the balloted proposed standard that are the subject of unresolved comments associated with Do Not Approve votes.
Steve Shellhammer, Qualcomm

6. Background: Ballot and Recirculations
December 2013
Background: Ballot and Recirculations
All substantive changes made since the last balloted proposed standard shall be identified and recirculated to the Sponsor balloting group
All unresolved Do Not Approve votes with comments shall be recirculated to the Sponsor balloting group
The verbatim text of each comment, the name of the Do Not Approve voter, and a response by the Sponsor conducting the resolution of comments shall be included in the recirculation ballot package
Responses to comments that are not accepted verbatim shall include sufficient detail for Sponsor balloting group members to understand the rationale for rejection of the comment or revision of the change proposed by the commenter
Further resolution efforts, including additional recirculation ballots, shall be required if Do Not Approve votes with new comments within the scope of the recirculation are submitted
Steve Shellhammer, Qualcomm

7. Background: Completion of the Ballot
December 2013
Background: Completion of the Ballot
In order to submit the draft to RevCom the ballot must meet the following criteria
≥ 75% return rate
< 30% abstain rate
≥ 75% approval rate
Efforts to resolve Do Not Approve votes may continue for a brief period; however, if such resolution is not possible in a timely manner, the Sponsor should forward the submittal to RevCom because the IEEE has an obligation to the majority to review and publish the proposed standard quickly
Copies of all unresolved Do Not Approve votes, together with the reasons given by the Do Not Approve voters and the responses by the Sponsor, shall be included with the ballot results submitted to RevCom
Steve Shellhammer, Qualcomm

8. Comment Resolution Procedure
December 2013
Comment Resolution Procedure
All valid comments shall be considered
Responses to comments that are not accepted verbatim shall include sufficient detail to understand the rationale for rejection of the comment or revision of the change proposed by the commenter
If a commenter is not satisfied by the revision of the change proposed by the commenter, response may be changed from Revised to Rejected
To do so the commenter shall be contacted
Steve Shellhammer, Qualcomm

9. Comment Resolution Procedure Steps
December 2013
Comment Resolution Procedure Steps
For each comment the group will first decide if the comment will be accepted (exactly as written) or rejected
If the comment is not accepted or rejected then we will seek a volunteer to propose a revised draft modification
The volunteer will bring back to the group a proposed revised modification to the draft
If the group and the original commenter agree on the revised modification then the group can mark the comment as revised along with the revised draft modification
If an agreement cannot be made on the revised modification then the group may choose to mark the comment as either accepted or rejected
Steve Shellhammer, Qualcomm

10. Comment Resolution Procedure
December 2013
Comment Resolution Procedure
All valid comments shall be considered
Responses to comments that are not accepted verbatim shall include sufficient detail to understand the rationale for rejection of the comment or revision of the change proposed by the commenter
All responses to the Revised and Rejected comments shall include sufficient detail to understand the rationale for such response
Steve Shellhammer, Qualcomm