1. Rebuilding a Data Program from Ground Zero Tracy Coyne, MSN, RN, NE-BC TCT Data Manager Conference 2/20/2019

2. Presentation Objectives
Identify resources available to onboard and train a data manager.
Share strategies to obtain and maintain CPI status greater than 90%.
Recognize methods to ensure data entry has less than 2% error rate.

3. BMT Program Overview
Continuously operating Adult program for almost 29 years
Just over 2500 transplants since inception
First Autologous Transplant May 1990
First Allogeneic Transplant Nov 1990
First Unrelated Donor transplant from National Marrow Donor Program 1995
NMDP Collection Center since 1991
NMDP Transplant Center since 1994
NMDP Apheresis Center since 1998
FACT Accredited since 2001
Clinical, Cell Collection and Cell Processing programs
CAP and CLIA accredited Laboratory

4. Poll Question #1
How would your program operate if there were no data managers?
No change in operations.
Decrease the number the of transplants.
Cease transplants until data managers were hired and trained.

5. Poll Question #2
What happens to the program if data entry cannot be maintained?
No issue, it is just data.
Affects standing with CIBMTR.
Affects insurance contracting.
May affect Center of Excellence Standing

6. WFBMC Standing as of September 2017
100% vacancy
470 forms were due/required correction
1st CPI warning

7. Poll Questions What resources do you use to train a new data manager?
One on one training
Shadowing clinical team
CIBMTR Manuals

8. Necessary Tools to Onboard and Train Data Managers
BMT Team
IT Tools
CIBMTR Staff & Resources

9. BMT Team

10. CIBMTR Staff & Resources

11. IT Tools EMR with access to outside medical records
Templated forms in EMR to capture key data points

12. Forms Due Report drives form completion and error correction
CIBMTR Manual every form, every time
Collaboration
between team members

13. Resources & Tools Use

14. Maintaining CPI Standing Greater than 90%

15. Audits (self & program)
Metrics for Success
Audits (self & program)
# of outstanding forms
CPI Status

16. Summary Training CIBMTR Manuals CIMBTR Forms Update
Personal Connections
CPI Status > 90%
Forms Due Report
Collaboration between team members
Error Rate < 2%
Audits and self checks
Recognition of when changes need to be made