1. Spring and Summer 2019 Test Set-Up Training 
Georgia Milestones Assessment System
March 5 and 7

2. Participants
GaDOE
Sandy Greene, Ed.D., Director, Assessment Administration
Taiesha Adams, Ed.D., Assessment Specialist
Joe Blessing, Assessment Specialist
Robert McLeod, Ed.D., Assessment Specialist
Chris Shealy, Director, Technology Services
DRC
Anu Tummala, Program Management
Evan Gedlinske, Program Management
Missy Shealy, Program Management
Phil Peterson, Customer Care
Stuart Bowlus, Program Management 2

3. Webinars
All webinar recordings are available the day after the presentation. Click on the original registration link for any Assessment webinar to access the recording.
March 5:
March 7:
This presentation file can be found at
Certificates are now sent from GoToWebinar after live training sessions. Those watching recordings will not receive a certificate.

4. Quick Start Guides and Videos
Accommodations
Monitor Student Progress
Test Examiner Training
Report Delivery
Student Setup
Test Sessions 
Multiple Student Upload
Test Irregularity Form
User Setup
Testing Irregularities
Student Test Tutorial
Technology-Enhanced Items
3-5, 6-8, High School
Found on the Georgia Milestones Presentations Page

5. Agenda Reminders Key Dates User administration
Assigning New Permissions
Additional Materials
Test Setup
Student Management
Test Sessions Management
Tracking Status 5

6. Reminders – Manuals
The EOG and EOC tests have separate TAMs and Paper/Pencil Supplements.
The EOC Winter administration TAM is also the manual to be used for EOC Spring 2019 and EOC Summer 2019.
The EOG Spring administration TAM is also the manual to be used for EOG Summer Retest 2019.
The Paper/Pencil supplements are only available online for districts printing through eDIRECT or the GaDOE website. 6

7. Reminders – Specifying Content
As a way to preserve your COS Service Device’s space, new administrations’ content will not be automatically downloaded.
Before your testing window, please ensure the proper administrations and accommodations have been selected under the Content Management tab with your configuration(s).
After checking the appropriate boxes, click “Update Configuration.”
Content download times will vary depending on your site’s individual network speeds and ISP.
Once all content has been downloaded and your configuration is showing green, your students will be able to test. 7

8. Reminders – Specifying Content8

9. 10 working days in advance of local testing window
Key Dates
EOG Spring 2019
EOC Spring 2019
Materials Shipped
10 working days in advance of local testing window
Additional Materials
March 25, 2019
April 8, 2019
Test Setup Opens
March 6, 2019
State Testing Window
April 8, 2019 – May 17, 2019
April 22, 2019 – May 31, 2019
Online Assessment Only
Exceptions are for students needing Braille or paper forms due to a disability that does not allow a student to access a device.
Preliminary Reports Posted
Refer to Page 4 of the Enrollment Guide Spring 2019 posted in eDIRECT under General Information > All Administrations > Manuals
Final (Paper) Reports
No later than July 19
No later than July 30

10. Key Dates – Preliminary Reporting
Important Note: Failure to follow protocols and/or notify GaDOE and DRC of local testing windows will impact (delay) reporting dates.
Enrollment Guide available on eDIRECT under General Information – Documents 10

11. EOC Preliminary Reports for Spring Graduates
In eDIRECT check the Preliminary Reporting Timeline on the last page of Enrollment Guide Spring 2019 under General Information>Manuals
Please contact the GaDOE if there is concern about receiving senior EOC score reports prior to graduation
4/5/2019

12. Key Dates EOG Summer Retest 2019 EOC Summer 2019
Enrollment Count Window
N/A
April 8 – April 19, 2019
Materials Shipped
Based on additional materials order date
10 working days in advance of local testing window
Additional Materials
April 22, 2019
June 3, 2019
Test Setup Opens
May 20, 2019
State Testing Window
May 13 – July 19, 2019
June 17 – July 19, 2019
Online Assessment Only
Exceptions are for students needing Braille or paper forms due to a disability that does not allow a student to access a device.
Preliminary Reports Posted (days after test completion)
5 days
10 days ELA and Math
5 days Science and Social Studies
Final (Paper) Reports
No later than August 21

13. Assigning Permissions for New Administration13

14. User Administration, Edit14

15. User Administration, Edit
View/Edit
Reset
Inactivate 15

16. Edit User, Permissions 16

17. Edit User, Permissions 17

18. Edit User, Permission Sets
System Test Coordinator
School Test Coordinator
School Technology Coordinator 18

19. Edit User, Mass Assign Permissions19

20. eDIRECT Permissions eDIRECT Permissions
Reference the Permissions Matrix in the eDIRECT User Guide
Each user will be assigned a set of permissions (district/school level), to allow the user to handle testing responsibilities
Assign those permissions to appropriate district- or school-level personnel that assist in trouble-shooting
Example, “Test Tickets - Unlock” permission 20

21. Additional Materials 21

22. Additional Materials 22

23. Student Management 23

24. Source Data Loaded to eDIRECT
PreID
Submitted to GaDOE through Data Collections
Data loaded to eDIRECT
All students have been placed into Online Test Sessions based on Course and Teacher
School staff should transcribe paper-pencil tests into an online form.
A do not score label should be placed on the paper document.
No pre-ID labels will be provided. 
Contact the district's assigned Assessment Specialist if it is believed student responses cannot be transcribed online. 24

25. Students – Manage Students
Must select a school in order to Add Student(s)
View/Edit
Add Student 25

26. Students – Add/View/Edit Student Detail26

27. Students – Add/View/Edit Accommodations
Step 1: Activate/Assign Accommodation Prior to Student Login
Activate Accommodation and Form Prior to Student Use
IMPORTANT -- Be sure to enter accommodations before printing test tickets!
Some accommodations require specific test forms, which are assigned when students are placed into test sessions and reassigned when accommodations are entered. If you enter accommodations after printing test tickets, be sure to check if the password has been regenerated and reprint as needed. 27

28. Students – Add/View/Edit Accommodations
Step 1: Activate/Assign Accommodation Prior to Student Login
Assign Form Prior to Login for Transcribing – No Student Interaction
Scribe (Transcription) assigned for students who test with standard paper test booklet
IMPORTANT -- Be sure to enter accommodations before printing test tickets!
Some accommodations require specific test forms, which are assigned when students are placed into test sessions and reassigned when accommodations are entered. If you enter accommodations after printing test tickets, be sure to check if the password has been regenerated and reprint as needed. 28

29. Students – Add/View/Edit Accommodations
Step 2: Enter the Accommodations type and select the basis of the Accommodation
Code accommodation type
Determine basis of accommodation
IMPORTANT -- Be sure to enter accommodations before printing test tickets!
Some accommodations require specific test forms, which are assigned when students are placed into test sessions
and reassigned when accommodations are entered. If you enter accommodations after printing test tickets, be sure to
check if the password has been regenerated and reprint as needed. 29

30. Students – Add/View/Edit Demographics30

31. Students – Add/View/Edit Testing Codes
EOC Only
PTNA – Present, Test Not Attempted
GaVS – Georgia Virtual School 31

32. Students – Multiple Student Upload32

33. Students – Multiple Student Upload
Newly submitted records will be matched against existing records
based on System Code, Last Name, Date of Birth and GTID
Existing records will be updated with latest information
Students with teacher updates will be removed from existing test sessions and added to new test sessions if the students have not started testing
Online Indicator field should be set to "Y"
New records will be added to eDIRECT
Students should be placed into Online Test Sessions
Based on Course and Teacher
Recommended method for bulk changes to Test Session placement 33

34. Students – Reminder!
Be sure that any updates you make to students in eDIRECT (one-by-one or via Multiple Student Upload) are also made in your local student information system! 34

35. Test Session Management35

36. Test Sessions Can be used for grouping students for administration
Used for grouping students for reporting
Test session naming convention:
<Teacher Last Name>, <Teacher First Name>
When created by Pre-ID submission or Multiple Student upload
Example: JOHNSON, BRENDA
Session names can be edited through the end of the Test Setup window
Session name assigned at time of final reporting will be used to group reports
Will be unique by District, School, Assessment (grade and content area)
Do not need to test in physical location to which student is assigned
Account for students served in programs outside of the local school district (ex. GNETS) who are required to test but have scores report under the home school. 36

37. Test Sessions – Paper Testers
Paper forms are available for those students who cannot access the online assessment due to their disability
Student responses from paper administrations should be transcribed into a corresponding online form; therefore, these students should be setup in online test sessions
For Pre-ID submissions and Multiple Student Uploads, verify the Online Indicator field is set to “Y” for all students
If for some reason a student’s response cannot be transcribed, contact your district Assessment Specialist for guidance 37

38. Test Sessions View/Edit Export Details Copy Edit/Print Ticket
Print All
Delete 38

39. Test Sessions – Add Test Session
Add Selected
Remove Selected
Add All
Remove All 39

40. Test Sessions – View/Edit
Add Selected
Remove Selected
Add All
Remove All 40

41. Test Sessions – Edit/Print Test Ticket
Currently if a student submits prematurely from a test, the School or System Test Coordinator can unlock the test ticket to allow the student back in. 
Use Print Selected to print individual tickets (or Print All to print all) 41

42. Test Sessions – Export Student Details
Session, Content Area and Assessment filters can be used to refine number of students exported
Use the Export Student Detail button to export a CSV list of all students who are in a all test sessions currently listed (for a school)
Use the Export Student Detail feature to export a CSV list of students who are in a specific test session. 42

43. Test Sessions – Export Student Details
Export Student Details will provide a means to check testing codes and coding of accommodations 43

44. Test Sessions – Test Tickets and Test Rosters
Each Test Ticket contains the student’s username and password for the test session. Note that the student will have a separate Test Ticket for each section of the test.
Test tickets will print one per page and can be used as a sheet of scratch paper.
Usernames and passwords are NOT case sensitive
If a student receives an accommodation, it will be noted here
The Student Test Roster contains a list of students and their:
usernames/ passwords
form numbers
assigned online accommodations
Note that Username is always “Student First Initial – Student Last Name – Number”
and Password is always “Four Character Word – Four Digit Number”, and are printed in ALL CAPS 44

45. Tracking Status During Testing45

46. Tracking Status During Testing
eDIRECT provides a number of ways to help you track the progress of students in testing.
During online testing windows, we recommend checking the status daily and again once all planned testing is complete. 46

47. Tracking Status During Testing
Pay special attention to students whose Status = “In Progress”
Could represent students who exited the test using “Pause/Exit” rather than “Review/End Test > End Test > Submit”.
“In Progress” tests are processed, scored and reported as Completed tests at the end of the state testing window only.
Ensure that any tests that require invalidation are coded correctly. 47

48. Tracking Status During Testing
Log into eDIRECT
From the top navigation pane, select Manage Test Sessions under the Test Management group. 48

49. Tracking Status During Testing
Choose Administration > school (if required) > Status Summary Tab > Show Sessions
This shows all students who are in the system. 49

50. Tracking Status During Testing
The Session Summary will show the total number of Sessions in Progress.
The Student Summary will show the number of Students in Progress for each course. 50

51. Tracking Status During Testing
The Student Summary by Test Session will show the number of students in progress with School, Session, and Assessment listed. 51

52. Tracking Status During Testing
Student sessions are “In Progress” will be Locked overnight.
In Progress or Locked sessions will not be sent for preliminary reporting.
Locked sessions will need to be Unlocked to end tests correctly.
Attempt to review and resolve “In Progress” sessions before students leave for the day, where possible. 52

53. Tracking Status During Testing
Number of questions attempted for students in Completed status
Test Management > Manage Test Sessions > Edit/Print Test Ticket
Hovering over Completed status will provide the number of questions attempted
Practice questions are included in the count; Multi-Part items count as one. 53

54. Student Status Dashboard
Requires the “Test Setup – View Student Status” permission
Allows users to view the testing status of students
Allows users to filter to a school level site and administration for which they have access
Dashboard will automatically update
Results displayed will also dynamically update as filters are added/removed 54

55. Student Status Student Management Tab > Student Status
All sections of a test must be in Completed status.
The School and/or System Testing Coordinators should use the Student Status option to verify that test sections believed to be complete are not in In Progress, Locked, or Not Started status.
Sections believed to be complete but are not in Completed status can be logged into by the student and, under supervision, set to Completed status using the End Test and Submit buttons.
Training video and Quick Start Guide on Monitoring Student Progress can be found at: 
This option accounts for all sections of a test.

56. Student Status Dashboard Student Management Tab > Student Status Dashboard
Enter at least 3 characters (school name or school code); select school and test administration
This option provides status by test section

57. LCE Roster The LCE Roster can be found under Reports in eDIRECT
Designates a record with incorrect irregularity coding
Make corrections in the Testing Codes tab in order to receive reports. 57

58. Monitoring Accommodations Student Management Tab > Manage Students
Click Manage Students
Choose Content Area and Accommodation Type
Review the list with school special education team.
Select multiple students and Update Accommodations

59. Demo – Student Management and Test Management59

60. Customer Service For further information, please feel free to contact:
DRC Georgia Customer Care
Hours of Operation: 7 am – 8 pm ET
Phone: (866) 60

61. Questions? 61