1. Initiating the Project
Project Management Jump Start, 4th Edition
Initiating the Project

2. Chapter 3: Initiating the Project
Review Session 6.
Lecture
Interactive discussion
Questions
Lab exercise 2

3. Meeting the Stakeholders
Stakeholders are people or organizations who have a vested interest in your project.
They have something to gain or lose as a result of the project. 3

4. Working with the Project Sponsor
Sponsor is an executive in the organization who has the authority to:
Make decisions
Assign resources
Assign budget 4

5. Stakeholder Roles 5 Stakeholder Responsibility Project manager
Manages project, creates project plans, creates various management plans related to the project, measures project performance, takes corrective action, controls project outcomes, manages project team, and reports status.
Project sponsor
Executive who initiates and oversees the project. Serves as an advisor to the project manager; can resolve issues and make decisions. Issues the project charter. Serves on project oversight or steering committee. Has the authority to assign resources and budget
Functional managers
Responsible for completing project activities and producing deliverables. May serve on project oversight or steering committee to help oversee management of the project.
Customer
Provides project requirements. Approves project deliverables and verifies that they meet requirements. Serves on project oversight or steering committee.
Project team
Responsible for completing the activities of the project.
Suppliers or vendors
Provide goods or services to assist project team in completing the project. 5

6. Documenting Stakeholder Information
Document stakeholders’ information in a stakeholder register.
Include in project repository. 6

7. Stakeholder Register 7 Name Role Expectations Internal/External
Contact Information
Type of Communication
Power/Influence 7

8. Competing Needs of Stakeholders
Stakeholders come from all areas of the organization (and/or outside the organization).
They have competing needs!
The PM must balance these needs. 8

9. Creating the Project Charter
Project charter is the official, written acknowledgment that a project exists.
Charter gives the project manager the authority to proceed with the project and commit resources. 9

10. Purpose for the Project Charter
Acknowledges that a project exists
Commits resources to the project
Ensures everyone understands purpose of project
Appoints the PM 10

11. Purpose for the Project Charter (cont’d)
Provides an overview of the project and its goals
Links the project to the organization’s strategic goals or mission 11

12. Essential Elements of the Project Charter
Project charter contains:
Project overview
Project objectives
High-level requirements
Business justification
Resource and cost estimates
Roles and responsibilities
Sign off
Attachments 12

13. Project Sign-Off
The project charter is not complete until it is signed off.
Essential signatures include:
Project sponsor
Project manager
Key stakeholders
Senior managers
Customer 13

14. Project Sign-Off
Signatures ensure everyone understands the purpose of the project.
Deliver the project charter to all parties once signed.
Put a copy of the signed charter in the project files. 14

15. Holding the Project Kickoff Meeting
Hold the kickoff meeting after the charter is published.
This verbally communicates the goals and objectives of the project.
Create an agenda for the kickoff meeting and stick to it.
Introduce key players.
Cover each section of the project charter.
Q&A session 15

16. End of Session 7
Interactive discussion
Questions
Lab 16