1. PowerPoint Presentation Skills
IOSH – Essex Branch
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Training Ground Rules
Confidentiality
No Mobile Phones
Everyone to participate
Health and Safety
Housekeeping
Sam
Confidentiality
Mobile phones turned off or on silent please
Everyone to participate – respect each others comments – listen to each other
Health and Safety – Fire drill
Housekeeping – toilets – breaks – teas and coffees etc
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Session Benefits
Overview of PowerPoint
PowerPoint pitfalls
Prepare, Design & Deliver
From the session you will gain an overview of the uses of PowerPoint.
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What is PowerPoint?
a software package designed to create electronic presentations consisting of a series of separate pages or slides.
What is PowerPoint?
a software package designed to create electronic presentations consisting of a series of separate pages or slides.
part of the Microsoft office suite of tools. PowerPoint makes it easy to create, collaborate, and present your ideas in dynamic, visually compelling ways.
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5. The impact of PowerPoint
The 7% rule – Based on the findings of Dr Albert Mehrabian research studies in 1971 and much debated – I use this as an example of the visual impact of a pie chart and how this gets a message across. The study was linked to body language
Visual – non verbal – eye contact, posture, gestures, facial expressions – what we see
Verbal – what we say in words
Vocal – the tone of what we say
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PowerPoint Pitfalls
In Groups make a list of your worst experiences when making or watching a PowerPoint presentation
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7. Limit Bullet points and text
Properly structure your presentation
Helps overcome nervousness
Develops powerful body language
Deliver effective presentations
Design and use visual aids effectively
Preparing your presentation
What is the purpose of your presentation?
Who will be your audience?
What are you trying to achieve?
Design your message
Organise your material
Design the look of your presentation
Create your slides
Prepare your Presentation
Organise your points logically
How to start off and what impact you want to make
What to say in the middle and to engage with the audiences after all you have sat through enough boring presentations.
How to close and how to sum up what your presentation has been about to make maximum impact to your audience!
Helps overcome nervousness
Develops powerful body language
Deliver effective presentations
Design and use visual aids effectively
Preparing your presentation
What is the purpose of your presentation?
Who will be your audience?
What are you trying to achieve?
Design your message
Organise your material
Design the look of your presentation
Create your slides
Prepare your Presentation
Organise your points logically
How to start off and what impact you want to make
What to say in the middle and to engage with the audiences after all you have sat through enough boring presentations.
How to close and how to sum up what your presentation has been about to make maximum impact to your audience!
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Too much animation
VISUAL AID TIPS Choose a template that suits your personality and the message you plan to get across Make you visual aids easy to read Easy to understand Can they be seen in all areas of the room
Too much animation – appear, fade, fly in, float in, split, wipe, shape, wheel, random bars, grow and turn, zoom, swivel, bounce, pulse
Too many tricks
3D effects
Shadow’s
Borders
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Video ?
Adds to the presentation Is relevant Have Wi-Fi Wu6qWU
ONLY if the video adds to the presentation and
is relevant
Makes a point
Is not too long
Make sure you have Wi-Fi
Avoid using the sound of a horn or applause when transitioning slides – bit cheesy and doesn’t do well for credibility
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KISS
Kiss - Keep it Simple Stupid
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11. Successful PowerPoint
Prepare Design Deliver
You are giving a presentation to work colleagues on a project you have been working on
You are going for a job interview or promotion and have to give a PPT presentation on a chosen subject
For a successful and effective PPT Presentation you must
Prepare – what is the topic?
research your topic
Know your topic
Design - Mind map of todays presentation
remember keep it simple
make it reflect your personality and you
choose a template for your presentation
create your presentation
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DEsign
Design - Mind map of todays presentation
remember keep it simple
make it reflect your personality and you
choose a template for your presentation
powerpoint will give you options
create your presentation
But Golden Rules – KISS - keep it simple
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13. Reveal key points one at a time
Tell a story
Reveal key points one at a time
Revealing key points one at a time enhances comprehension
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Remember a picture is good as 1,000 words
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15. Colours Fonts Make a point
Always forgive your enemies - nothing annoys them so much. Oscar Wilde
To make a point USE
Charts - line, bar, pie
Colours
Pictures
Company logo’s
Quotations - if they are relevant and make a valid point
Don’t over complicate – Keep it simple
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Start – Middle – End
·Introduce yourself and the others who are doing the presentation
·Explain and put up the main points you will cover (e.g. as bullet-points)
(b) Middle
·Go though your points logically and in sequence
·Summarise (give sign-posts) as you go along
(c) End
·You could use your original introductory summary of main points to summarise
·Give a conclusion
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Reinforcement method
Let the slide speak
Let the slide move
On time
Set up
Relax
Get ready
Don’t stand in front of the screen
Know your subject
Have cue cards
Reinforcement method – state your message – then click up the slide – this reinforces the points you are making
Let the slide speak – you don’t have to always say what is on the slide. Particularly if there is a picture of a graph etc. It can also reduce your nerves by managing your thoughts. I used this method with the “Picture paints a thousand words” slide
Let the slide move – keep your audience engaged
Start – Middle – End
(a) Beginning
·Introduce yourself and the others who are doing the presentation
·Explain and put up the main points you will cover (e.g. as bullet-points)
(b) Middle
·Go though your points logically and in sequence
·Summarise (give sign-posts) as you go along
(c) End
·You could use your original introductory summary of main points to summarise
·Give a conclusion
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Recap on
Overview of PowerPoint
PowerPoint pitfalls
Prepare, Design & Deliver
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19. Suzanne Bolwell-Davies Chartered FCIPD
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